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- Tasks: Be the friendly face of the Student Center, helping students and staff with their needs.
- Company: Join a vibrant university community dedicated to student success and engagement.
- Benefits: Gain valuable experience, flexible hours, and a supportive work environment.
- Other info: Opportunities for growth and collaboration with diverse teams.
- Why this job: Make a difference on campus while developing your professional skills.
- Qualifications: Strong communication skills and a passion for helping others.
The predicted salary is between 24000 - 28000 ÂŁ per year.
The Administrative Support Specialist serves as the primary frontâfacing contact for the James B. Chavis Student Center, providing professional, responsive service to students, faculty, staff, community members, and vendors. This role supports the operational, financial, and programmatic functions of the Student Center while ensuring efficient office management and highâquality service delivery.
- Customer Service & Office Operations
- Serve as the first point of contact via phone, email, and inâperson interactions.
- Provide accurate information, directions, and referrals to appropriate campus resources.
- Maintain positive relationships with students, student organizations, campus partners, and external vendors.
- Manage dayâtoâday office operations, including shared drive maintenance and record keeping (digital and physical).
- Maintain and update department websites (Chavis Student Center, Greek Life, PAC).
- Oversee office equipment and supply inventory.
- Provide administrative support to the Director and professional staff.
- Draft, proofread, and edit correspondence, reports, and materials as needed.
- Event, Facilities & Program Coordination
- Assist in planning, coordinating, and executing Student Center programs and events.
- Process contracts (e.g., personal services, entertainment agreements) and ensure timely payments.
- Coordinate logistics including facility reservations, catering, vendor arrangements, and travel.
- Review, process, and approve event space requests for designated campus spaces with the Assistant Director.
- Support occasional evening or afterâhours events (with comp time approval).
- Student Employment & Program Support
- Recruit, hire, train, and supervise workâstudy students.
- Process employment contracts for student staff and student organization leaders.
- Maintain employment records and documentation.
- Coordinate travel arrangements and logistics for staff and student groups.
- Support programming, outreach, and engagement initiatives across functional areas.
- Financial & Administrative Services
- Reconcile purchasing cards (PâCards) and process requisitions through Banner.
- Assist with budget tracking, financial transactions, and resource management.
- Process payments, deposits, and financial documentation related to events and operations.
- Maintain accurate financial, contractual, and operational records.
- Communications, Marketing & Engagement
- Manage the studentâall listserv, including biâweekly "Things To Do" communications.
- Assist with social media planning, content updates, and promotional efforts.
- Support marketing and advertising initiatives, including printing coordination.
- Assist with administration of the BraveConnect student engagement platform.
- Additional Duties
- Collaborate with campus partners to support Student Center operations.
- Other duties as assigned by the Director of Student Engagement.
Required Documents: CV/Resume, Cover Letter
UNC Pembroke is an Equal Opportunity Employer. The University prohibits discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities, and prohibits discrimination against all individuals based on their age, race, color, genetic information, religion, sex, sexual orientation, gender identity or expression, and national origin. UNC Pembroke is a VEVRAA Federal Contractor and seeks priority referrals of protected veterans for our openings.
Administrative Support Specialist - 2055 in Pembroke employer: University of North Calorina Pembroke
Contact Detail:
University of North Calorina Pembroke Recruiting Team
StudySmarter Expert Advice đ¤Ť
We think this is how you could land Administrative Support Specialist - 2055 in Pembroke
â¨Tip Number 1
Get to know the company culture! Before your interview, do a bit of research on the James B. Chavis Student Center and its values. This will help you tailor your responses and show that you're genuinely interested in being part of their team.
â¨Tip Number 2
Practice makes perfect! Run through common interview questions with a friend or in front of the mirror. Focus on how your skills in customer service and office operations can benefit the Student Center.
â¨Tip Number 3
Show off your organisational skills! Be ready to discuss how you've managed office operations or coordinated events in the past. Use specific examples to demonstrate your ability to juggle multiple tasks effectively.
â¨Tip Number 4
Donât forget to follow up! After your interview, send a quick thank-you email to express your appreciation for the opportunity. Itâs a great way to reinforce your interest in the role and keep you top of mind.
We think you need these skills to ace Administrative Support Specialist - 2055 in Pembroke
Some tips for your application đŤĄ
Craft a Tailored CV: Make sure your CV highlights relevant experience that aligns with the Administrative Support Specialist role. We want to see how your skills match up with the job description, so donât be shy about showcasing your customer service and office management expertise!
Write a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to tell us why youâre passionate about this role and how you can contribute to the James B. Chavis Student Center. Keep it professional but let your personality come through!
Proofread, Proofread, Proofread!: Before hitting send, give your application a thorough once-over. Typos and grammatical errors can make a bad impression, so we recommend reading it out loud or asking a friend to review it. We want to see your attention to detail!
Apply Through Our Website: To make sure your application gets into the right hands, apply directly through our website. Itâs the best way for us to keep track of your application and ensure youâre considered for the role. We canât wait to hear from you!
How to prepare for a job interview at University of North Calorina Pembroke
â¨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Administrative Support Specialist. Familiarise yourself with the key tasks mentioned in the job description, like managing office operations and providing excellent customer service. This will help you demonstrate your knowledge and enthusiasm for the role.
â¨Showcase Your Communication Skills
As this position involves being the first point of contact, it's crucial to highlight your communication skills. Prepare examples of how you've effectively interacted with students, faculty, or vendors in previous roles. Practising clear and concise responses will also help you convey your points confidently during the interview.
â¨Demonstrate Your Organisational Abilities
The role requires strong organisational skills, so be ready to discuss how you manage multiple tasks and priorities. Share specific instances where you've successfully coordinated events or maintained records. This will show that you're capable of handling the day-to-day operations of the Student Center efficiently.
â¨Prepare Questions for Them
Interviews are a two-way street, so come prepared with thoughtful questions about the Student Center and its operations. Ask about their current initiatives or how they measure success in this role. This not only shows your interest but also helps you gauge if the position is the right fit for you.