Publications Coordinator

Help shape how prospective students connect with the University. Deliver high-visibility publications that directly impact recruitment outcomes. Work across creative, strategic, and operational functions. Fixed Term position for 12 months based at Callaghan.

We’re seeking a highly organised and creative Publications Coordinator to join our Future Students team on a parental leave cover contract. In this pivotal role, you’ll lead the development and delivery of the University’s flagship student recruitment publications—bringing together strategy, storytelling, and project management to influence how prospective students engage with us.

The role

From concept to completion, you’ll coordinate every stage of production across a suite of high-profile publications, ensuring they are delivered on time, on budget, and to a standard that enhances the University’s reputation and supports student recruitment goals. This includes:

• Leading the planning, coordination, production, and delivery of major recruitment publications, including undergraduate and postgraduate guides, international prospectus, and pathway publications.
• Developing creative approaches to ensure publications stand out in a competitive market and positively influence student recruitment and conversion.
• Managing end-to-end project timelines, production schedules, and budgets.
• Collaborating with content producers, designers, and external suppliers (photographers, printers, researchers) to deliver high-quality outputs.
• Engaging and influencing a broad range of stakeholders across Colleges and Divisions to ensure content is accurate, aligned, and impactful.
• Ensuring consistency across publications and alignment with broader marketing channels and strategies.
• Coordinating market research and analysing trends to inform publication development and continuous improvement.
• Overseeing governance processes, including approvals and sign-offs.
• Contributing to web content updates and integrated marketing activity.
• Developing engaging stories that support recruitment, build reputation, and align with content strategy.
• Supporting student recruitment initiatives including events, expos, and engagement activities as required.

This fixed term position is full time for 12 months at a HEW6 Higher Education Worker level, based at Callaghan.

What we’re looking for

• Strong project management skills with the ability to manage multiple timelines and deliverables.
• Exceptional attention to detail and commitment to high-quality output.
• Proven stakeholder engagement skills, with the ability to influence and collaborate effectively.
• A proactive, solutions-focused mindset with the ability to use initiative.
• Experience in publications, marketing coordination, or content development (highly regarded).
• Ability to balance creativity with structure, ensuring both innovation and delivery.

What we offer

In addition to working for a university that is breaking boundaries, discovering new ways of thinking and cementing a place as a global leader, we offer a range of benefits to our employees to ensure you balance your commitments, stay healthy and work effectively. These include:

• FTE equivalent remuneration of $93,929 – $103,641 plus superannuation and excellent employment conditions in line with University of Newcastle professional staff conditions.
• Flexible working arrangements (in line with the University’s Flexible Work Policy).
• 35 hour week.
• 17% super and salary packaging.
• Additional University Holiday days, generous personal leave and parental leave, annual leave loading and additional purchased leave scheme.
• Discounts in private health insurance, gym memberships, software, travel and more.
• Wellbeing programs.

Legal and Contact Information

Applications for this position will only be accepted from those with Australian residency or a valid work permit. We are unable to offer visa sponsorship for this role. For specific position enquiries, please contact Ruby Checkley, Digital Project Management Specialist via email Ruby.Checkey@newcastle.edu.au.

Having Difficulties? Please reach out to us: employment@newcastle.edu.au.

Closing date Sunday 10th May 2026 @11:59pm AEST.

Our assessment process

Typically, candidates that progress beyond the shortlist stage can expect to undertake the following (minimum) assessment activities as part of the recruitment process:

• Interview (an ‘in person’ interview will be conducted as part of the process).
• Referee checks.
• Pre‑employment checks as appropriate to the role.

Commitment to a safe, respectful, and inclusive environment

The University is committed to creating a safe, respectful, and inclusive environment for every member of our community. This commitment is central to our values and our efforts to build a diverse workforce where everyone can thrive. In alignment with the National Higher Education Code to Prevent and Respond to Gender‑Based Violence 2025, from 1 January 2026, the University will also consider gender‑based violence risk factors as part of our recruitment processes. The completion and return of the University’s Gender‑Based Violence Declaration Form will form part of the pre‑employment checks for this position and any offer of employment will be conditional upon review by the University.

We are excited to be Looking Ahead with you!