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- Tasks: Provide high-level admin support to senior management and manage complex diaries.
- Company: University of Leeds, fostering a collaborative and supportive work environment.
- Benefits: 42 days holiday, gym discounts, personal development courses, and flexible working options.
- Why this job: Join a dynamic team and make a real impact in digital and information services.
- Qualifications: Experience as a Personal Assistant with strong communication and organisational skills.
- Other info: Hybrid working available with excellent career growth opportunities.
The predicted salary is between 36000 - 60000 £ per year.
This role is open to University of Leeds employees only. This role will be based on the university campus with scope for it to be undertaken in a hybrid manner. We are also open to discussing flexible working arrangements.
Do you have significant experience of working as a Personal Assistant to senior management? Do you have excellent communication skills with the ability to maintain effective working relationships? Do you have excellent attention to detail?
The Chief Digital and Information Officer (CDIO) is seeking a highly motivated and experienced individual to provide professional high-level administrative support. This is a challenging and varied role within a small team, working collaboratively with colleagues across multiple functions.
Your duties will include overseeing the effective management and maintenance of complex electronic diaries and liaison with senior staff, both internally and externally. While this PA role will primarily work with the CDIO, you will be part of the broader business support functions across the Digital and Information Services directorate (IT and Library) and may provide PA and administrative support within the directorate as required.
You will have significant experience as a Personal Assistant to senior management with excellent interpersonal, organisational and communication skills. By being largely self-directed in your day-to-day work, you will demonstrate a high level of personal responsibility and initiative in all aspects of the role. With a diplomatic and discreet approach, you will be skilled at managing a complex workload.
Please note that due to Home Office visa requirements, this role may only be suitable for first-time Skilled Worker visa applicants if they are eligible for salary concessions.
What we offer in return:
- 26 days holiday plus approx. 16 Bank Holidays/days that the University is closed by custom (including Christmas) – That’s 42 days a year!
- Health and Wellbeing: Discounted staff membership options at The Edge, our state-of-the-art Campus gym, with a pool, sauna, climbing wall, cycle circuit, and sports halls.
- Personal Development: Access to courses run by our Organisational Development & Professional Learning team.
- Access to on-site childcare, shopping discounts and travel schemes are also available.
- And much more!
To explore the post further or for any queries you may have, please contact: Jill Sewell - Business Support Manager & Executive Assistant.
Personal Assistant (PA) - Digital and Information Services in Leeds employer: University of Leeds
Contact Detail:
University of Leeds Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Personal Assistant (PA) - Digital and Information Services in Leeds
✨Tip Number 1
Network like a pro! Reach out to current or former employees at the University of Leeds, especially those in Digital and Information Services. A friendly chat can give us insider info on the role and might even lead to a referral.
✨Tip Number 2
Prepare for the interview by practising common PA scenarios. Think about how you’d manage complex diaries or handle communication with senior staff. We want to show that we can think on our feet and handle the pressure!
✨Tip Number 3
Show off your organisational skills! Bring examples of how you've managed workloads or improved processes in previous roles. We need to demonstrate that we’re not just good at admin but can also bring value to the team.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, it shows that we’re serious about joining the University of Leeds team.
We think you need these skills to ace Personal Assistant (PA) - Digital and Information Services in Leeds
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter to highlight your experience as a Personal Assistant. Use keywords from the job description to show that you understand what we're looking for.
Show Off Your Skills: Don’t just list your skills; give examples of how you've used them in previous roles. Whether it’s managing complex diaries or liaising with senior staff, we want to see how you’ve made an impact.
Be Professional Yet Personable: While we appreciate professionalism, don’t be afraid to let your personality shine through. A friendly tone can make your application stand out and show us that you’re a great fit for our team.
Apply Through Our Website: We encourage you to submit your application through our website. It’s the best way to ensure your application gets to us directly and allows you to keep track of your progress.
How to prepare for a job interview at University of Leeds
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Personal Assistant in Digital and Information Services. Familiarise yourself with the specific tasks mentioned in the job description, like managing complex diaries and liaising with senior staff. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Showcase Your Communication Skills
Since excellent communication is key for this position, prepare examples of how you've effectively communicated with senior management in the past. Think about situations where your interpersonal skills made a difference, whether it was resolving conflicts or facilitating collaboration across teams. Be ready to discuss these experiences during the interview.
✨Demonstrate Attention to Detail
Attention to detail is crucial for a PA role. Bring along examples of your work that highlight your organisational skills and meticulousness. You could mention how you managed complex schedules or ensured accuracy in important documents. This will help illustrate your capability to handle the demands of the position.
✨Prepare Questions for Them
Interviews are a two-way street, so come prepared with thoughtful questions about the team dynamics, the CDIO's working style, or the future direction of the Digital and Information Services directorate. This not only shows your interest but also helps you assess if the role and environment are the right fit for you.