At a Glance
- Tasks: Support the Clinical Academic Training Programme with administrative tasks and event management.
- Company: Join a leading university dedicated to developing future healthcare professionals.
- Benefits: Enjoy 42 days of holiday, generous pension, and access to a state-of-the-art gym.
- Other info: Flexible working arrangements and personal development opportunities available.
- Why this job: Make a real impact in healthcare by supporting academic clinicians in their journey.
- Qualifications: Experience in fast-paced admin roles and strong organisational skills required.
The predicted salary is between 32436 - 39644 £ per year.
This role will be based in the Clinical Academic Training Office, Clinical Sciences Building, St James's University Hospital, with scope for it to be undertaken in a hybrid manner.
We are also open to discussing flexible working arrangements.
Do you have experience of working within a fast-paced administrative environment?
Are you an enthusiastic, motivated individual with excellent administrative and organisational skills?
Would you like to play a pivotal role delivering high-quality support to the University's Clinical Academic Training Programme?
Dedicated to developing the academic clinicians of the future this role will support doctors, dentists and healthcare professionals to balance their clinical care with academic research and teaching.
We are looking to appoint a dedicated and motivated Business Operations Officer to support the Faculty of Medicine and Health.
You will join the team to provide high quality administrative support to the Clinical Academic Training programme processes in recruitment, purchasing, expenses/external payments and event management.
This role will have a particular focus on ensuring recruitment queries and processes are managed correctly.
You will also be responsible for managing the Programme's databases including updating Teams and Sharepoint sites; taking responsibility for external statutory data returns; being the point of contact for the Faculty clinical academic training queries; advising on and authorising complex UK and overseas travel and accommodation expenses claims; and supporting the delivery of events including liaising with venues and overseeing registration processes.
You will work with other colleagues within the Business Operations Teams and from Professional Services across the Faculty, including HR, Purchasing and Finance Offices, to adopt and embed a continuous improvement and service excellence approach.
This will involve establishing and developing best practice processes & procedures and working to ensure these are implemented through Faculty peer networks.
You will be expected to handle confidential information in a discreet, sensitive and diplomatic manner, ensuring security of access to such information is maintained at all times.
Please note that due to Home Office visa requirements, this role is not suitable for first-time Skilled Worker visa applicants.
Information on other visa options is available at: https://www. gov. uk/browse/visas-immigration/work-visas
- 26 days' holiday plus approx.16 Bank Holidays/days that the University is closed by custom (including Christmas) - that's 42 days a year!
- Generous pension scheme options plus life assurance
- Health and Wellbeing: Discounted staff membership options at The Edge, our state-of-the-art Campus gym, with a pool, sauna, climbing wall, cycle circuit, and sports halls.
- Personal
Development: Access to courses run by our Organisational Development & Professional Learning team, and self-development courses including languages, Creative Writing, Wellbeing Therapies and much more.
All FMH staff are entitled to ten days staff development per year (pro rata).
Please speak to your Line Manager about how you can utilise these.
- Access to on-site childcare, shopping discounts and travel schemes are also available.
And much more!
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Clinical Academic Training Business Operations Officer in Leeds employer: University of Leeds
The University of Leeds is an exceptional employer, offering a vibrant work culture that fosters collaboration between academia and industry. With opportunities for hybrid working, generous holiday allowances, and a robust pension scheme, employees are supported in their professional growth while contributing to meaningful research and innovation initiatives.
StudySmarter Expert Advice🤫
We think this is how you could land Clinical Academic Training Business Operations Officer in Leeds
✨Get Involved with Local Health Initiatives
Join local community health events or volunteer for organisations like public health agencies. This not only builds your experience but also helps you network with industry professionals who might know of openings at places like University of Leeds.
✨Tap into Professional Associations
Check out associations like the Institute of Healthcare Management. They often have job boards, networking events, and conferences that are perfect for connecting with potential employers in health sciences administration.
✨Stay Updated with Industry Trends
Follow health policy news and trends—being knowledgeable about the current landscape will not only help you in interviews but also make you stand out as a candidate. You can discuss recent developments and their implications when chatting with folks at University of Leeds.
✨Apply Through Our Website for Better Visibility
When you find roles that excite you, especially at places like University of Leeds, don’t forget to apply through our website. This can sometimes give you an edge by showing the employer you’re savvy and committed to finding the right fit.
We think you need these skills to ace Clinical Academic Training Business Operations Officer in Leeds
Some tips for your application 🫡
Highlight Your Relevant Experience:When applying for a role in health sciences administration, it's super important to spotlight any relevant experience you have in healthcare settings. Whether you've worked in a hospital, a clinic, or any related environment, make sure to detail those roles in your CV – focusing on your responsibilities and achievements that align with the job at University of Leeds.
Showcase Your Administrative Skills:Administrative skills are key in this field, so don’t hold back! Make sure your CV reflects your proficiency in things like scheduling, data management, and compliance with health regulations. Mention specific software you’ve used, such as patient management systems, as this will demonstrate your hands-on abilities and readiness for the role at University of Leeds.
Craft a Meaningful Cover Letter:Your cover letter should reflect your passion for the health sciences field and your eagerness to contribute to University of Leeds. Share a bit about why you’re drawn to this sector, any impactful situations or challenges you’ve encountered, and how they’ve shaped your desire to work in health sciences administration. This personal touch can really set you apart!
Tailor Your Documents to the Job:Don't use a one-size-fits-all approach! Make sure your CV and cover letter are specifically tailored for this role. Highlight any certifications you have relevant to health administration, and ensure you clearly connect your previous roles to the skills needed for the full-time position at University of Leeds. This way, you're showing them you’ve done your homework and are genuinely interested in being a part of their team.
How to prepare for a job interview at University of Leeds
✨Showcase Your Administrative Skills
In health sciences administration, being organised is key. Make sure you can demonstrate your skills in managing schedules, paperwork, and data accurately. Be ready to discuss specific tools you've used, like electronic health record systems or scheduling software, and how they improved efficiency in your past experiences.
✨Know Your Regulations
Familiarity with healthcare regulations and compliance is crucial. Brush up on HIPAA, GDPR, or other relevant policies before your interview. We recommend preparing examples of how you've ensured compliance or handled sensitive information in past roles—this will show you're not just knowledgeable but also responsible.
✨Prepare for Scenario Questions
Interviews for administrative roles often involve scenario-based questions to assess your problem-solving skills. Practice responses to common situations you might face, such as dealing with a challenging patient or managing a sudden schedule change. This will not only demonstrate your ability to think on your feet but also highlight your interpersonal skills.
✨Align Your Goals with the Organisation
As a full-time candidate, employers will want to know how your long-term career goals align with their mission. Take some time to research University of Leeds’s values and be ready to tie your passion for health sciences administration into their objectives. Demonstrating enthusiasm and career alignment can be a game-changer in this competitive field!
