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- Tasks: Support the development of a high-quality timetabling function and manage scheduling activities.
- Company: Join the University of Leeds, a leading institution focused on student education and experience.
- Benefits: Enjoy 42 days off a year, gym discounts, personal development courses, and flexible working options.
- Why this job: Be part of a collaborative team, making a real impact on students' educational experiences.
- Qualifications: Knowledge of timetabling administration and strong communication skills are essential.
- Other info: This role is hybrid and open only to current employees in the Timetabling Team.
The predicted salary is between 28800 - 43200 £ per year.
This internal role is open to current employees in the Timetabling Team within Student Education and Experience at the University of Leeds only
Interview are expected to be held week commencing 22 September 2025
This role will be based on the University campus with scope for it to be undertaken in a hybrid manner. We are also open to discussing flexible working arrangements.
Do you have knowledge of timetabling administration and teaching provision in Higher Education? Do you understand and have an interest in corporate database systems and business processes and how they can be deployed to maximum effect? Can you work on your own initiative, plan ahead and manage your own workload?
Working with the Timetabling management team, you will support the development of a consistent, high quality, customer-service orientated timetabling function, contributing significantly to the set-up and delivery of timetabling processes.
You will have particular responsibility for the production and publication of the University timetable by scheduling teaching activities, taking a proactive approach to effective gathering and manipulation of timetabling-related data (staff, student and space availability and curriculum delivery structures) and assuring its quality.
Possessing excellent interpersonal, communication, and negotiation skills, you will work collaboratively with academic and professional colleagues to understand timetabling needs, with an ability to negotiate effectively to mitigate competing demands across the institution, advising on resolution methods.
You will be a source of expertise and guidance to staff and students, providing support on a day to day basis. You will provide training to staff and will have direct line management responsibility for timetabling officers based in faculties.
Please note that due to Home Office visa requirements, this role may only be suitable for first-time Skilled Worker visa applicants if they are eligible for salary concessions. For more information please visit: www.gov.uk/skilled-worker-visa .
What we offer in return
- 26 days holiday plus 16 Bank Holidays/days that the University is closed by custom (including Christmas) – that’s 42 days a year!
- Health and Wellbeing: Discounted staff membership options at The Edge, our state-of-the-art Campus gym, with a pool, sauna, climbing wall, cycle circuit, and sports halls.
- Personal Development: Access to courses run by our Organisational Development & Professional Learning team.
- Access to on-site childcare, shopping discounts and travel schemes are also available.
And much more!
To explore the post further or for any queries you may have, please contact:
Harvey Lloyd, Timetabling Operations Manager
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Faculty Timetabling Officer employer: University of Leeds
Contact Detail:
University of Leeds Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Faculty Timetabling Officer
✨Tip Number 1
Familiarise yourself with the current timetabling processes at the University of Leeds. Understanding how the Timetabling Team operates will give you a significant advantage during discussions and interviews.
✨Tip Number 2
Network with colleagues in the Timetabling Team to gain insights into their experiences and challenges. This can help you articulate your understanding of the role and demonstrate your proactive approach.
✨Tip Number 3
Brush up on your knowledge of corporate database systems and how they relate to timetabling. Being able to discuss specific examples of how data can be effectively managed will showcase your expertise.
✨Tip Number 4
Prepare to discuss your interpersonal and negotiation skills in detail. Think of examples where you've successfully collaborated with others or resolved conflicts, as these are crucial for the role.
We think you need these skills to ace Faculty Timetabling Officer
Some tips for your application 🫡
Understand the Role: Make sure you thoroughly read the job description for the Faculty Timetabling Officer position. Highlight key responsibilities and required skills, such as knowledge of timetabling administration and corporate database systems.
Tailor Your CV: Customise your CV to reflect your relevant experience in timetabling or similar roles. Emphasise your interpersonal and communication skills, as well as any experience with data management and scheduling.
Craft a Strong Cover Letter: Write a compelling cover letter that addresses why you're interested in this role specifically at the University of Leeds. Mention your understanding of the timetabling needs and how you can contribute to a high-quality service.
Prepare for the Interview: If selected for an interview, prepare by thinking about examples from your past work that demonstrate your ability to manage workloads, negotiate effectively, and work collaboratively with colleagues. Be ready to discuss your approach to problem-solving in timetabling scenarios.
How to prepare for a job interview at University of Leeds
✨Show Your Knowledge of Timetabling
Make sure to highlight your understanding of timetabling administration and teaching provision in Higher Education. Be prepared to discuss specific examples of how you've successfully managed timetabling processes in the past.
✨Demonstrate Your Data Skills
Since the role involves working with corporate database systems, be ready to talk about your experience with data manipulation and management. Discuss any tools or software you’ve used to gather and analyse timetabling-related data.
✨Emphasise Communication and Negotiation Skills
This position requires excellent interpersonal skills. Prepare to provide examples of how you've effectively communicated and negotiated with colleagues to meet competing demands. Show that you can work collaboratively and resolve conflicts.
✨Prepare for Questions on Flexibility and Initiative
The role allows for hybrid working and flexible arrangements, so be ready to discuss how you manage your workload independently. Share instances where you've planned ahead and taken the initiative to improve processes or solve problems.
