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- Tasks: Support the Senior Executive Team with diary management and administrative tasks.
- Company: Join a professional team at a leading University with a collaborative spirit.
- Benefits: Enjoy 42 days of holiday, a generous pension, and health perks.
- Other info: Hybrid working model with opportunities for personal development.
- Why this job: Make a real impact while developing your skills in a dynamic environment.
- Qualifications: Experience in admin support and excellent organisational skills required.
The predicted salary is between 30000 - 40000 £ per year.
This role will be based on the University campus with scope for a hybrid model. You will be part of a professional, collaborative team dedicated to providing high-level, consistent support to the Senior Executive Team in the University Secretary and Registrar’s Office.
Responsibilities
- Provide high-level and consistent support to the Senior Executive Team, including diary management and administrative assistance.
- Maintain the smooth operation of electronic diaries for the University Secretary, Registrar, and the wider Vice-Chancellor’s Offices.
- Manage a complex workload accurately, including electronic diary and document management.
Qualifications
- Substantial experience providing administrative support and diary management at a senior level.
- Excellent digital, secretarial, interpersonal and organisational skills.
- Proficient in Microsoft Office packages with reliability, forward-thinking and accuracy.
- Diplomatic, discreet approach with a high degree of personal responsibility and initiative.
Benefits
- 26 days holiday plus approximately 16 bank holidays for a total of 42 days a year.
- Generous pension scheme options and life assurance.
- Health and wellbeing: discount staff membership at The Edge campus gym, pool, sauna, climbing wall, cycle circuit, and sports halls.
- Personal development: access to courses run by the Organisational Development.
Diary Secretary & Admin Assistant employer: University of Leeds
Contact Detail:
University of Leeds Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Diary Secretary & Admin Assistant
✨Tip Number 1
Network like a pro! Reach out to current or former employees at the University. They can give you insider info on the team culture and what it’s really like to work there.
✨Tip Number 2
Prepare for the interview by practising common questions related to diary management and administrative support. We want you to showcase your skills in Microsoft Office and your ability to handle a complex workload with ease.
✨Tip Number 3
Dress the part! Even if the role allows for a hybrid model, making a good first impression in your interview is key. Show that you’re professional and ready to support the Senior Executive Team.
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can set you apart from other candidates and show your enthusiasm for the role. Plus, it’s a great way to reiterate your interest in supporting the team.
We think you need these skills to ace Diary Secretary & Admin Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your experience in diary management and administrative support. We want to see how your skills align with the needs of the Senior Executive Team, so don’t be shy about showcasing your relevant achievements!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for this role. We love seeing enthusiasm and a clear understanding of what the job entails, so let your personality come through.
Showcase Your Digital Skills: Since proficiency in Microsoft Office is key, make sure to mention any specific tools or software you’re comfortable with. We appreciate candidates who can demonstrate their tech-savviness, especially in managing complex workloads.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy – just follow the prompts and you’ll be set!
How to prepare for a job interview at University of Leeds
✨Know Your Diary Management Inside Out
Make sure you brush up on your diary management skills. Be ready to discuss how you've successfully managed complex schedules in the past, and think of specific examples where your organisational skills made a difference.
✨Show Off Your Digital Skills
Since proficiency in Microsoft Office is key, prepare to demonstrate your skills. You might be asked about how you use Excel for tracking tasks or Word for creating documents, so have some examples ready that showcase your expertise.
✨Be Ready for Scenario Questions
Expect questions that put you in hypothetical situations, like handling conflicting appointments or managing urgent requests. Think through your approach to these scenarios beforehand, as it shows your problem-solving skills and ability to stay calm under pressure.
✨Highlight Your Interpersonal Skills
This role requires a diplomatic and discreet approach, so be prepared to discuss how you've built relationships with senior executives or handled sensitive information. Share stories that illustrate your ability to communicate effectively and maintain confidentiality.