At a Glance
- Tasks: Join our team to provide top-notch People administration support across the employee lifecycle.
- Company: Be part of the University of Gloucestershire's inclusive and dynamic People Function.
- Benefits: Enjoy a competitive salary, professional development, and a supportive work environment.
- Other info: Great opportunity for growth in a collaborative and diverse workplace.
- Why this job: Kickstart your HR career while making a real difference in a vibrant university community.
- Qualifications: Strong admin skills and attention to detail; HR experience is a plus but not essential.
The predicted salary is between 30000 - 40000 £ per year.
We are looking for an organised, proactive and detail‑focused People Administrator to join our People Function at the University of Gloucestershire. This is a varied People administration role offering exposure across the employee lifecycle, including HR Help queries (and our HR Inbox), contract changes, absence and leave administration, payroll liaison, reporting and policy administration.
Working as part of a small team of two reporting to a People Partner, you will help provide a high‑quality, inclusive and responsive People Administration service to colleagues across the University. You will work closely with People Partners, People Advisors, Payroll, Operations, Talent and Data colleagues to help ensure our staff receive an efficient and positive People service.
Who we are looking for
You do not need to be an experienced HR practitioner to succeed in this role, but you do need to have strong administration skills, excellent attention to detail and experience of using Word and Excel. You may already have some experience in HR, recruitment, payroll, administration, customer service, student services or another busy support function. What matters most is that you are organised, accurate, confident using systems, able to handle sensitive information appropriately and committed to providing a professional and inclusive service. This could be a great opportunity for someone who wants to build their experience in a People/HR environment and develop a broad understanding of how a People Function supports colleagues across an organisation.
What you’ll do
- Provide a professional, inclusive and responsive People administration service.
- Maintain accurate records on HR/payroll systems and electronic files.
- Manage and respond to HR Help service queries, escalating more complex matters where appropriate.
- Support monthly contract changes, absence, leave, family leave, casework and annual leave administration.
- Support DBS checks and right to work administration.
- Work collaboratively with Payroll and People colleagues to support an effective HR and payroll administration service.
- Assist with recruitment‑related administration when required.
- Help maintain staff policies, procedures, guidance and HR web pages.
- Support regular reporting on People metrics.
- Contribute to wider People Function activity linked to belonging, wellbeing and engagement.
How to apply
Please submit your CV or an application form with a cover letter explaining how your experience fits the requirements of the role. Please highlight on your application if you wish to be considered for the permanent or fixed term contract posts.
Key Contact
If you would like an informal conversation about the role, please contact Jenny Storey at askhr@glos.ac.uk
Key Dates
Closing Date: Wednesday 22nd July 2026
Interview Date: to be confirmed
To avoid disappointment please apply early, should we find a suitable candidate we will close the advert. For more information about our benefits and working for the University please click here.
The University is committed to building a diverse and inclusive staff community and welcomes applications from currently under‑represented sections of our workforce. We are proud to be a Disability Confident Employer, guaranteeing an interview to everyone who meets the definition of disability set out in the Equality Act 2010 and the essential criteria contained within the person specification.
Contact Details:
University of Gloucestershire Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land People Administrator in Cheltenham
✨Join HR Networks
Get involved in HR-specific communities, like the Chartered Institute of Personnel and Development (CIPD) and local HR meetups. This is a fantastic way to connect with industry professionals and learn about job openings before they even hit job boards!
✨Make Your Presence Known
Attend HR conferences and workshops in your area to network with potential employers. Don't be shy—introduce yourself, exchange business cards, and let them know you're keen on a full-time role in HR. Who knows, you might just land a friendly face at University of Gloucestershire!
✨Leverage Your University Connections
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Create content around HR topics you’re passionate about, like employee engagement or diversity initiatives. Share articles or insights on LinkedIn to demonstrate your knowledge and get noticed by recruiters. It’s a subtle yet effective way to show you’re the right fit for a full-time role at University of Gloucestershire.
We think you need these skills to ace People Administrator in Cheltenham
Some tips for your application 🫡
Show Off Your HR Skills:When you’re crafting your CV, make sure you highlight specific HR skills that are relevant to the role at University of Gloucestershire. Include any experience with recruitment processes, employee relations, or performance management, and don’t forget to mention your familiarity with HR software or tools that could give you an edge.
Tailor Your Cover Letter:Your cover letter is your chance to shine, so tailor it to University of Gloucestershire and the specific HR role. Highlight your passion for people management and how your unique approach can help foster a positive workplace culture. Be sure to sprinkle in examples from your past experiences that illustrate your problem-solving abilities and interpersonal skills.
Include Relevant Certifications:If you’ve got any HR certifications or relevant training under your belt, be sure to showcase them! These qualifications can really set you apart from other candidates when applying for this full-time HR position at University of Gloucestershire. List them prominently on your CV to catch the hiring manager's eye.
Align with Company Culture:Make sure your application speaks to University of Gloucestershire's values and culture. Research the company and align your experiences or values with what they stand for. This will show them that you're not only a fit for the role but also for the overall vibe of the team and organisation.
How to prepare for a job interview at University of Gloucestershire
✨Brush Up on HR Best Practices
As you're diving into human resources, it’s crucial to be well-versed in the latest HR practices and legislation. Get familiar with key topics like employee engagement, talent acquisition, and diversity initiatives, as these could easily pop up in your interview with University of Gloucestershire.
✨Know Your Recruitment Tools
Most HR roles involve using various recruitment tools and ATS (Applicant Tracking Systems). Make sure you can comfortably discuss platforms like Workday or Greenhouse. If you've had direct experience, share those examples; if not, show your eagerness to learn!
✨Highlight Your People Skills
A full-time HR role at University of Gloucestershire will require strong interpersonal skills. Prepare to share stories that demonstrate how you’ve successfully navigated conflicts or supported team members in past experiences. Authenticity goes a long way in this field.
✨Stay Current with HR Trends
Being up to speed with current HR trends, like remote working protocols or mental health initiatives, can set you apart. Be ready to discuss how these trends could impact University of Gloucestershire and how you would contribute to adapting HR strategies.
