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- Tasks: Lead a team to support medical education and manage the Electives programme.
- Company: Join the University of Glasgow, a prestigious institution shaping future healthcare professionals.
- Benefits: Enjoy a competitive salary, professional development opportunities, and a supportive work environment.
- Why this job: Make a real impact in medical education while working in a dynamic and collaborative team.
- Qualifications: Degree-level education and experience in teaching administration are essential.
- Other info: Full-time, open-ended position with potential for visa sponsorship.
The predicted salary is between 28400 - 29600 £ per year.
To oversee teaching & learning support teams for the Undergraduate Medical School’s MBChB (early years), Pre-Medical Foundation Programmes, and Anatomy teaching, and to provide senior administrative support and expert advice to academic and clinical staff. To be responsible for the administration of the School’s Elective programme. To act as a Lead Timetabler for Undergraduate Medicine, advising on and overseeing the annual room bookings exercise. To provide first-class customer service and maximum efficiency and effectiveness.
Main Duties and Responsibilities
- Responsible for the customer-focused, efficient and effective administrative service delivered by a team of teaching administrators to support the School’s learning and teaching activities, encompassing pre-medical foundation programmes, MBChB1, MBChB2 and Anatomy.
- Contribute to a culture of continuous improvement through identifying and implementing process improvements to enhance the student and staff experience.
- Plan and prioritise own and team workload, anticipating pressure points in the academic year, to ensure that deadlines are met, and an efficient service is provided to staff and students.
- Administration of the School’s annual Electives programme, in close liaison with the Electives Lead, including systems management, Moodle maintenance, processing of funding applications and awards from external bodies, provision of expert advice and approval of student elective proposals.
- Responsible for the administration and maintenance of the School’s prizes database in relation to MBChB1 and MBChB2 prize awards.
- Advise staff and students on annual student registration and enrolment processes.
- Monitor team activities to ensure full compliance with policies and procedures published by the University of Glasgow, General Medical Council and Medical Schools Council, providing training and guidance as required including in relation to the management of confidential information and personal data.
- Provide a knowledgeable contribution to the annual process of timetabling in line with University policy, and ensuring that room bookings are aligned to the requirements of the medical programme.
- Oversee administration of the School of Medicine, Dentistry & Nursing Anatomical Bequests Service.
- Support the School of Medicine, Dentistry & Nursing Progress Committee, including clerking and supporting the committee’s work, caseload management and accurate production of documentation.
- Support and provide an informed contribution to the work of the MBChB Operational Management Committee.
- Support the UMS senior management team with training and mentoring professional services colleagues, encouraging their professional development.
- Provide on the day support for the annual timetable of OSCE assessments. This may involve travel to clinical sites across the West of Scotland.
- As part of the professional services team, flexibly support the range of learning and teaching activities of the School as reasonably requested by the School Manager and Deputy Managers.
Knowledge, Skills and Experience
Knowledge/Qualifications
- Essential: Scottish Credit and Qualification Framework Level 9 (Ordinary Degree, Scottish Vocational Qualification level 4) or equivalent and experience of personal development in a similar or related role. Ability to demonstrate the competencies required to undertake the duties associated with this level of post having acquired the necessary professional knowledge and management skills in a similar or number of different specialist roles.
- Desirable: Detailed knowledge of operational delivery of an undergraduate medical programme, its national drivers, and network of local partners and stakeholders.
Skills
- Essential: Ability to demonstrate operational planning and decision making for short and medium term goals within a complex organisation (preferably within Higher Education). Resilient and able to maintain momentum in the face of challenges and setbacks. Ability to lead a collaborative approach to achieve team goals. Highly developed and proven interpersonal skills. Proven ability to think innovatively, taking into account the School’s strategic direction. Experience of relationship building with external stakeholders. Proven high level analytical and problem-solving capability. Evidenced ability to understand, communicate, negotiate, and influence across differing groups of people. Excellent written and numeracy skills. Excellent attention to detail and accuracy.
Experience
- Essential: Experience of managing a busy teaching administration team (preferably within Higher Education). This may include experience of delivery of UG/PG programmes. Experience of business partnering to support senior staff. Experience with Microsoft Office packages. Experience of working with University of Glasgow business systems (including MyCampus, CMIS, Moodle).
- Desirable: Experience in conducting process reviews to bring about continuous improvement. Experience of committee support, including preparation of papers and communication of actions. Ability to demonstrate an understanding of the professional requirements of an undergraduate medical training.
Terms and Conditions
Salary will be Grade 6, £33,482 - £37,174 per annum. This post is full time and open ended. The University of Glasgow has a responsibility to ensure that all employees are eligible to live and work in the UK. If you require a Skilled Worker visa to work in the UK, you will be required to meet the eligibility requirements of the visa route to be assigned a Certificate of Sponsorship. Please note that this post may be eligible to be sponsored under the Skilled Worker visa route if tradeable points can be used under the Skilled Worker visa rules.
Closing date: 23:45 on Monday 14th April 2025
MBChB Early Years & Electives Administrative Team Lead employer: University of Glasgow
Contact Detail:
University of Glasgow Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land MBChB Early Years & Electives Administrative Team Lead
✨Tip Number 1
Familiarise yourself with the specific administrative processes and systems used in higher education, particularly those related to medical programmes. Understanding tools like MyCampus and Moodle will give you an edge in demonstrating your readiness for the role.
✨Tip Number 2
Network with current or former staff members in similar roles at the University of Glasgow or other institutions. This can provide you with insights into the challenges they face and how to effectively manage a teaching administration team.
✨Tip Number 3
Showcase your problem-solving skills by preparing examples of how you've improved processes in previous roles. Be ready to discuss these during any informal chats or interviews, as this aligns with the continuous improvement culture they are looking for.
✨Tip Number 4
Demonstrate your leadership abilities by discussing your experience in mentoring or training colleagues. Highlighting your capacity to lead a collaborative team will resonate well with the expectations of this role.
We think you need these skills to ace MBChB Early Years & Electives Administrative Team Lead
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in teaching administration, particularly within higher education. Emphasise your skills in operational planning, team leadership, and customer service, as these are crucial for the role.
Craft a Strong Cover Letter: In your cover letter, clearly articulate your understanding of the responsibilities outlined in the job description. Mention specific examples from your past experience that demonstrate your ability to manage a busy teaching administration team and improve processes.
Highlight Relevant Skills: Focus on showcasing your interpersonal skills, problem-solving capabilities, and attention to detail. These attributes are essential for the role, so provide concrete examples of how you've successfully used them in previous positions.
Proofread Your Application: Before submitting your application, thoroughly proofread all documents for spelling and grammatical errors. A polished application reflects your attention to detail and professionalism, which are key qualities for this position.
How to prepare for a job interview at University of Glasgow
✨Showcase Your Leadership Skills
As a potential team lead, it's crucial to demonstrate your leadership abilities. Share specific examples of how you've successfully managed teams in the past, particularly in educational settings. Highlight your experience in fostering collaboration and achieving team goals.
✨Understand the Role's Requirements
Familiarise yourself with the key responsibilities outlined in the job description. Be prepared to discuss how your previous experiences align with these duties, especially in areas like administration, timetabling, and stakeholder engagement.
✨Emphasise Continuous Improvement
The role requires a focus on enhancing processes for better efficiency. Prepare to discuss any initiatives you've led or contributed to that resulted in process improvements, particularly in an academic or administrative context.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving skills and ability to handle challenges. Think of scenarios where you've had to make tough decisions or manage conflicts, and be ready to explain your thought process and outcomes.
