Learn Together Coordinator

Job Purpose

Leading the coordination, development and delivery of “Learn Together”, a new workshop programme and open-access training resource that aims to upskill researchers in engaging ethically with communities, particularly those who are commonly excluded from research. “Learn Together” will be co-developed with community organisations who represent a range of minoritised groups, platforming their expertise.

The post-holder will lead delivery of day-to-day administrative support, liaising effectively with third sector partners, facilitating event delivery and co-developing learning materials for the online resource.

The post will be guided by the project’s steering group, the Public and Community Engagement Group, comprising engagement professionals from across the University. The project is part of the Glasgow Changing Futures initiative.

Main Duties and Responsibilities

1.Community and colleague engagement: co-develop, organise and lead the delivery of the “Learn Together” workshop series and training, working in partnership with public and community engagement colleagues and community partners. This will involve collaborating with a diverse range of organisations and teams, including reception, catering, central timetabling, AV, facilities and communications.

2.Project management: responsible for operationalisation of the project, working independently to monitor objectives and plan and prioritise own workload. The post-holder will collaborate meaningfully with community partners, working flexibly to adapt to their needs, whilst managing project timelines and ensuring short and medium-term targets are met. Advising stakeholders and ensuring University procedures are adhered to by all.

3.Communication: serve as an effective liaison for community partners, providing a first point-of-contact for all project stakeholders, to ensure consistent day-to-day communication, administrative support and relationship-building; undertaking visits off-campus to community organisations as required

4.Marketing: with support from colleagues, lead on the effective marketing and promotion of events, maximising attendance from researchers from all career stages and disciplines

5.Evaluation and reporting: ensure implementation of the evaluation strategy for “Learn Together”, including distributing surveys, gathering feedback, analysing results, writing and presenting reports to support decision making, as required

6.Materials creation: collate existing and new learning from workshops (written and video content) to develop an online resource, ensuring materials are coherent, accessible and relevant for a researcher audience

7.Financial management: lead the day-to-day management of the “Learn Together” budget, working with and reporting to the project’s steering group

8.Line management: as required, provide line management or supervision duties for student interns or volunteers

9.Administration: clerking relevant “Learn Together” meetings and following up, as appropriate, on agreed actions and outcomes

10.Additional duties: undertake any other relevant duties as appropriate, to ensure effective delivery of the “Learn Together” project

Knowledge, Qualifications, Skills and Experience

Knowledge/Qualifications

Essential:

A1 Ability to demonstrate the competencies required to undertake the duties associated with this level of post having acquired the necessary knowledge and skills through personal development and progression in a similar related role. Or Scottish Credit and Qualification Framework level 8, Scottish Vocational Qualification Level 4, Higher National Diploma or equivalent and experience of personal development in a similar role

A2 Detailed understanding of the barriers that limit minoritised communities from accessing the university or research

A3 Detailed knowledge of the experiences, needs and challenges faced by researchers in Higher Education, in order to support and promote effective training and development opportunities to this community

A4 Detailed and demonstrable knowledge of events management and administrative delivery processes and procedures, including best practices in events, accessibility, GDPR, health and safety regulations, and broader safeguarding policies.

Skills

Essential

C1 Strong project management skills, with the ability to prioritise competing demands from a variety of stakeholders, and to adhere to strict deadlines

C2 Strong organisational skills to ensure seamless event operations and to create a welcoming, positive experience for communities collaborating with the University

C3 Exceptional interpersonal skills, including the ability to cultivate positive relationships with colleagues at all levels both within the organisation and with diverse external stakeholders

C4 Excellent IT skills, including use of social media and newsletters to promote events; and Microsoft packages such as Excel and forms in order to interpret and manipulate data

C5 Strong oral and written communication skills with the ability to write for a range of purposes, including marketing, training materials and evaluation reports

C6 Proven problem-solving skills with ability to adapt to changing priorities or situations, using diplomacy and influencing skills where required to find solutions

C7 Ability to work effectively both independently or as part of a team

Desirable:

D1 Web content management skills with Wordpress, T4, or similar

D2 Familiarity with online communication tools such as mailing list platforms

D3 Familiarity with marketing processes and platforms, as well as survey software

D4 Confident public speaking and ability to host events

Experience

Essential:

E1 Experience of developing training or teaching materials for researchers or other professionals

E2 Experience of editing video content

E3 Significant experience working on projects involving partnerships with community organisations or within a community organisation

E4 Experience of working within a Higher Education environment

E5 Experience of events management and associated administrative delivery processes and procedures

E6 Experience of exercising initiative and working independently with researchers and community organisations

E7 Experience of successfully forming collaborations and professional relationships

E8 Experience in budget monitoring and procurement processes including ordering goods and ensuring cost-effectiveness

Desirable:

F1 Experience of managing or supervising staff

F2 Experience of community, civic or public engagement

Terms and Conditions

Salary will be Grade 6, £33,482 – £37,174 per annum pro rata.

This post is part-time (17.5 hours per week), and is fixed term until 31 July 2026 in the first instance.

Please Note: If you are a current employee of the University of Glasgow, please be advised that the University would consider an internal secondment opportunity for this post. University of Glasgow applicants should seek clearance for release for internal secondment from their line manager before making a formal application.

As a valued member of our team, you can expect:

1 A warm welcoming and engaging organisational culture, where your talents are developed and nurtured, and success is celebrated and shared.

2 An excellent employment package with generous terms and conditions including 41 days of leave for full time staff, pension – pensions handbook https://www.gla.ac.uk/myglasgow/payandpensions/pensions/, benefits and discount packages.

3 A flexible approach to working.

4 A commitment to support your health and wellbeing, including a free 6-month UofG Sport membership for all new staff joining the University https://www.gla.ac.uk/myglasgow/staff/healthwellbeing/.

We believe that we can only reach our full potential through the talents of all. Equality, diversity and inclusion are at the heart of our values. Applications are particularly welcome from across our communities and in particular people from the Black, Asian and Minority Ethnic (BAME) community, and other protected characteristics who are under-represented within the University. Read more on how the University promotes and embeds all aspects of equality and diversity within our community https://www.gla.ac.uk/myglasgow/humanresources/equalitydiversity/.

We endorse the principles of Athena Swan https://www.gla.ac.uk/myglasgow/humanresources/equalitydiversity/athenaswan/ and hold bronze, silver and gold awards across the University.

We are investing in our organisation, and we will invest in you too. Please visit our website https://www.gla.ac.uk/explore/jobs/ for more information.

Closing Date: 14 August 2025

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