Research Culture Administrator in Glasgow

This is an exciting opportunity to join the Research Culture & Researcher Development portfolio within the University’s central Research Services Directorate. The Research Culture Administrator will support the Research Culture Team to deliver a comprehensive framework of events, programmes and initiatives that underscore the ambitions of the University’s Research Strategy and support our commitment to the University of Glasgow’s five Research Culture Priorities.

The post-holder will support the work of the Research Culture Team in the delivery and evaluation of established programmes of development activity across the research ecosystem inclusive of PGRs, research staff, research professional staff and research leaders. The role is essential to the operations of the team, including leading on all aspects of administrative support, finance administration, communications, and events organisation.

Main Duties and Responsibilities:

• Be the Research Culture Team’s key point of contact for providing appropriate, accurate and sensitive advice and responses to Research Culture queries arising.
• Coordinate support across the Research Culture projects, events, networks, communities and programmes providing an efficient and positive attendee experience.
• Be the Research Culture Team’s key point of contact for financial processes including maintaining accurate and up-to-date spending records, budget management and procurement process.
• Support the Research Culture Team to accurately track projects, maintain comprehensive and accurate programme data and documentation.
• Assist in the accurate and timely completion of the Research Culture Team’s annual reporting cycle, and ad hoc reporting requests.
• Liaise with the appropriate departments to ensure compliance with university procedures and policies.
• Liaise with internal and external providers, networks and colleagues, building and maintaining relationships.
• Support the Research Culture Specialists to review initiatives and programmes, identifying provision gaps.
• Coordinate access to and support for use of UofG and third-party platforms, tools, software, applications, subscriptions and licences required by the Research Culture Team.
• Engage in professional development activities as appropriate and in line with the UofG Values.
• Work collaboratively with different Operations and Administrative colleagues across the Research Services Directorate.
• Be an effective team player who is cooperative, communicative and gains the trust and support of colleagues and partners.
• Perform other duties as requested, consistent with the grade level of the position.

Knowledge, Qualifications, Skills, and Experience:

Essential:

• A1 SCQF Level 7 (HNC, VQ3, Highers, City & Guilds or equivalent), or ability to demonstrate the competencies required to undertake the duties associated with the level of post.
• A2 Demonstrable knowledge of the administrative delivery processes and procedures underpinning programme delivery, event management & delivery, and evaluation.
• A3 Demonstrable knowledge of the administrative requirements for budget management, procurement and financial processes.
• A4 Operational knowledge of University of Glasgow systems OR equivalent experience with similar systems.
• A5 Familiarity with digital platforms for communicating with researchers and research professional staff.
• A6 Familiarity with equality, diversity, and inclusion policies, GDPR, health and safety and broader safeguarding approaches and policies.

Desirable:

• B1 Understanding of the Higher Education landscape of research culture and researcher development.
• B2 Understanding of the University structure, policies, practices and procedures.

Skills:

Essential:

• C1 Excellent organisational skills, with a proven ability to plan and prioritise your own workload efficiently.
• C2 High degree accuracy with excellent attention to detail when handling large volumes of information.
• C3 Excellent IT skills including Microsoft Office 365 and relevant software skills.
• C4 Ability to work independently, proactively using own initiative and judgement to resolve problems.
• C5 Ability to work as part of a team to deliver first-class support to researchers and colleagues.
• C6 A high standard of written communication for corresponding with researchers and colleagues.
• C7 Ability to respond and adapt to changing priorities and systems.
• C8 Ability to deal professionally and sensitively with data, working in an ethical and legal manner.

Desirable:

• D1 Willingness to develop new skills and knowledge.
• D2 Website maintenance and social media curation.

Experience:

Essential:

• E1 Experience of supporting a framework of provision, including events, training and other innovative deliveries.
• E2 Experience of delivering events management, through the full process.
• E3 Experience of administrating a budget, including procurement and payments.
• E4 Experience using a range of software systems.
• E5 Experience of building working relationships with colleagues, stakeholders, and key contacts.
• E6 Experience of communications in a customer focused environment.
• E7 Experience of careful and timely file-management, record-keeping, analysing data from records.
• E8 Proven experience of independent problem solving, decision making, planning, organising and setting priorities.

Desirable:

• F1 Significant administrative experience demonstrating the ability to drive change.
• F2 Experience of analysing data and producing pivot tables, graphs and charts in Excel.
• F3 Experience of financial administration within a university environment.
• F4 Experience of using Agresso or similar financial management tool.
• F5 Experience of university accounting processes.

Terms and Conditions:

Salary will be Grade 5, £25,138 - £29,605 per annum. This post is full time (35 hours p/w) and open ended. As part of Team UofG you will be a member of a world changing, inclusive community, which values ambition, excellence, integrity and curiosity.

As a valued member of our team, you can expect:

• A warm welcoming and engaging organisational culture, where your talents are developed and nurtured, and success is celebrated and shared.
• A flexible approach to working.