At a Glance
- Tasks: Join our Transformation Team to revolutionise the university's timetabling system with EventMAP.
- Company: Be part of the University of Glasgow, a vibrant and inclusive community.
- Benefits: Enjoy 41 days of leave, flexible working, and a free gym membership.
- Other info: Diverse and supportive environment with excellent career development opportunities.
- Why this job: Make a real impact by streamlining processes and enhancing user experience.
- Qualifications: Experience in business analysis and a passion for transformational change are essential.
The predicted salary is between 41064 - 46049 £ per year.
As part of the Transformation Team, this 12-month fixed term Business Analyst role will support the replacement of the University’s current timetabling system (CMIS) with EventMAP. You will work with stakeholders across Registry, Estates, and academic departments to understand existing scheduling processes and support the design and implementation of a more efficient, user-friendly solution.
Main Duties and Responsibilities
- Provide specialist advice: Offer specialist business analysis aligned to Timetabling project objectives and the university’s strategic goals.
- Critical friend: Able to expertly challenge constructively and act as a critical friend to achieve solutions that are fit for purpose, scoping change and shaping potential solutions.
- Define requirements: Critically assess current and future state processes and use business analysis tools to define/refine functional, non-functional and integration requirements for the EventMap platform.
- Manage requirements: Support maintenance of documentation, ongoing prioritisation, change tracking and traceability of requirements throughout the project lifecycle.
- Liaison: Serve as the bridge between the business and technical teams, clarifying requirements and ensuring alignment.
- Conduct analysis: Analyse current Timetabling-related processes and data flows, presenting outputs and recommendations.
- Solution design: Assist in designing solutions that bridge the gap between business needs and EventMAP capabilities.
- Workshop facilitation: Facilitate workshops with diverse stakeholders to gather insights and validate proposed solutions.
- Build relationships: Collaborate with internal teams and external partners to ensure successful EventMAP implementation and adoption.
- Process improvement: Identify opportunities to streamline processes which are being moved into the new EventMAP platform.
- Testing support: Create test cases and test scripts and support their execution as part of pre-release testing.
Knowledge and Qualifications/Skills/Experience
Essential:
- A1 Either: Ability to demonstrate the competencies required to undertake the duties associated with this level of post having acquired the necessary professional knowledge and skills in a similar or number of different roles. Or: Scottish Credit and Qualification Framework level 9 (Ordinary Degree, Scottish Vocational Qualification level 4), or equivalent, including professional accreditation with formal training, and experience of personal development in a similar or related role(s).
- A2. Demonstrable knowledge of systems, tools, and methods as a Business Analyst which have been gained through transformational change.
- A3 Familiarity with Timetabling systems, ideally EventMAP.
Desirable:
- B1 Understanding of Higher Education organisations.
- B2. Familiarity with Agile project delivery and software testing methodologies e.g. ISTQB.
- B3 Familiarity with integration middleware solutions e.g. Boomi.
- B4 Knowledge of data integration design.
Skills
Essential:
- C1. Expertise in developing functional and non-functional requirements, including presenting outputs to various stakeholders.
- C2. Expertise in data mapping and in developing detailed integration requirements, including presenting outputs to various stakeholders.
- C3. Highly effective communication and influencing skills.
- C4. Ability to build credibility and work collaboratively with stakeholders.
- C5. Excellent organisational skills and ability to prioritise work effectively.
- C6. Skilled facilitator with a flexible and resilient approach in complex environments.
- C7. Ability to work independently, using initiative and judgment.
- C8. Strong analytical and problem-solving skills.
Desirable:
- D1. Ability to navigate project tools such as Jira and Confluence.
Experience
Essential:
- E1. Experience in business analysis and project environments within the private/public sector.
- E2. Experience working in a multidisciplinary team delivering transformational change.
- E3. Experience developing reports, presentations, and workshops to present findings and recommendations.
Desirable:
- F1. Experience supporting Timetabling system implementations, ideally EventMAP.
- F2. Experience in the analysis and design work required to support the development of system integrations.
- F3. Experience of data collection and analysis to support the post implementation measurement of benefits.
Terms and Conditions
Salary will be Grade 7, £41,064 - £46,049 per annum. This post is full time and fixed term for up to 12 months from agreed start date. Closing date: 23:45 6th January 2026.
The University of Glasgow has a responsibility to ensure that all employees are eligible to live and work in the UK. If you require a Skilled Worker visa to work in the UK, you will be required to meet the eligibility requirements of the visa route to be assigned a Certificate of Sponsorship.
As a valued member of our team, you can expect:
- A warm welcoming and engaging organisational culture, where your talents are developed and nurtured, and success is celebrated and shared.
- An excellent employment package with generous terms and conditions including 41 days of leave for full time staff, pension, benefits and discount packages.
- A flexible approach to working.
- A commitment to support your health and wellbeing, including a free 6-month UofG Sport membership for all new staff joining the University.
We believe that we can only reach our full potential through the talents of all. Equality, diversity and inclusion are at the heart of our values. Applications are particularly welcome from across our communities and in particular people from the Black, Asian and Minority Ethnic (BAME) community, and other protected characteristics who are under-represented within the University.
We endorse the principles of Athena Swan and hold bronze, silver and gold awards across the University. We are investing in our organisation, and we will invest in you too.
Business Analyst - Timetabling in Glasgow employer: University of Glasgow
The University of Glasgow is an exceptional employer, offering a supportive and inclusive work culture that prioritises employee development and well-being. With generous benefits such as 41 days of leave, a flexible working approach, and a commitment to health and wellness, employees are empowered to thrive both personally and professionally. This role within the Transformation Team not only provides the opportunity to contribute to meaningful change in higher education but also fosters collaboration across diverse departments, making it a rewarding environment for growth and innovation.
StudySmarter Expert Advice🤫
We think this is how you could land Business Analyst - Timetabling in Glasgow
✨Tip Number 1
Network like a pro! Reach out to current or former employees at the University of Glasgow on LinkedIn. Ask them about their experiences and any tips they might have for landing the Business Analyst role. Personal connections can give you insights that no job description can.
✨Tip Number 2
Prepare for the interview by understanding the EventMAP system inside out. Familiarise yourself with its features and how it can improve timetabling processes. This will show your genuine interest and help you stand out as a candidate who’s ready to hit the ground running.
✨Tip Number 3
Practice your problem-solving skills! Think of real-life scenarios where you’ve had to analyse data or streamline processes. Be ready to share these examples during interviews to demonstrate your analytical prowess and how you can contribute to the transformation team.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re serious about joining the team and are familiar with the university's processes.
We think you need these skills to ace Business Analyst - Timetabling in Glasgow
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter to highlight your experience with timetabling systems and business analysis. We want to see how your skills align with the role, so don’t hold back on showcasing relevant projects!
Showcase Your Communication Skills:As a Business Analyst, you'll need to liaise with various stakeholders. Use your application to demonstrate your effective communication skills. Share examples of how you've successfully collaborated in the past – it’ll make you stand out!
Be Specific About Your Experience:When detailing your previous roles, focus on specific achievements related to transformational change and system implementations. We love numbers and results, so if you improved a process or saved time, let us know!
Apply Through Our Website:We encourage you to submit your application through our website for a smoother process. It’s the best way to ensure your application gets the attention it deserves, and we can’t wait to hear from you!
How to prepare for a job interview at University of Glasgow
✨Know Your Timetabling Stuff
Make sure you brush up on your knowledge of timetabling systems, especially EventMAP. Familiarise yourself with how it works and be ready to discuss its features and benefits. This will show that you're genuinely interested in the role and understand the tools you'll be working with.
✨Prepare for Stakeholder Scenarios
Think about potential scenarios where you might need to liaise with different stakeholders, like Registry or Estates. Prepare examples of how you've successfully communicated and collaborated in the past, as this will demonstrate your ability to build relationships and act as a bridge between teams.
✨Show Off Your Analytical Skills
Be ready to discuss your experience with analysing processes and data flows. Bring examples of how you've identified inefficiencies and proposed solutions in previous roles. This will highlight your problem-solving skills and your ability to contribute to process improvements.
✨Practice Your Workshop Facilitation
Since you'll be facilitating workshops, think about how you can engage diverse stakeholders effectively. Prepare a few strategies or techniques you’ve used before to gather insights and validate solutions. This will showcase your facilitation skills and your proactive approach to collaboration.
