Facility Coordinator

Job Purpose

The James Watt School of Engineering estates currently accommodates a varied range of functional space in several locations: James Watt South, James Watt North, Rankine, Acre Rd, Oakbank Industrial Unit as well as Oakfield and University avenues. The Facility Coordinator ensures that the estates physical infrastructure and its related services meet the needs of the people that work in them. They are responsible for provision of suitable working space to staff, students, and visitors, including desk space, laboratories, teaching and research workshops. Reporting to the Head of Technical Services, the Facility Coordinator supports the in-house facilities team with the daily operations of the space used by the James Watt School of Engineering, implementing the operational standards to deliver facilities management services in line with the School strategy for effective use of its estates, in support of growing research and teaching activities. In doing so, the Facility Coordinator will develop an effective working relationship with the University Estates and Commercial Services, ensuring effective communication toward scheduling of work, responding to demands and changing priorities. Main Duties and Responsibilities 1. Managing the personnel card activation for building access. 2. Managing meeting rooms bookings. 3. Supporting safe access to facilities for repair or inspection and respond to emergencies. 4. Assisting the arrival and departure of staff and PGR students, and the effective use of desk space, meeting space and breakout areas. 5. Assisting with the delivery and uplifts of items received and to be collected by various services, including the completion of relevant documentation. 6. Setting up basic IT and AV equipment. 7. Supporting the maintenance of key facility management documentation such as building layouts, occupant details and security access information. 8. Supporting the Facilities team in monitoring and reviewing the school facilities insurance inspection regime and the safety compliance regime. 9. Ensuring first-aid and welfare space and facilities (microwave ovens, dishwashers, hot and cold-water dispensers) are being maintained to a safe standard. Knowledge, Qualifications, Skills and Experience Knowledge/Qualifications Essential: A1 Ability to demonstrate the competencies required for this level of post having acquired the necessary knowledge and skills in similar role Desirable: B1 Good knowledge of facility management including maintenance management processesB2 Good knowledge of project management, asset management and design development processB3 Good understanding of relevant health and safety policies and procedures Skills Essential: C1 Good interpersonal skillsC2 Good organisational skillsC3 Computer literate Experience Essential: E1 Working within the customer- faced role or HE environment Desirable: F1 Experience of facilities management Terms and Conditions Salary will be Grade 4, £22,681 – £25,138 per annum. This post is full time (35 hours per week) and fixed term for up to 12 months in the first instance. Please Note : If you are a current employee of the University of Glasgow, please be advised that the University would consider an internal secondment opportunity for this post. University of Glasgow applicants should seek clearance for release for internal secondment from their line manager before making a formal application. As part of Team UofG you will be a member of a world changing, inclusive community, which values ambition, excellence, integrity and curiosity. As a valued member of our team, you can expect:1 A warm welcoming and engaging organisational culture, where your talents are developed and nurtured, and success is celebrated and shared.2 An excellent employment package with generous terms and conditions including 41 days of leave for full time staff, pension – pensions handbook , benefits and discount packages.3 A flexible approach to working.4 A commitment to support your health and wellbeing, including a free 6-month UofG Sport membership for all new staff joining the University . We believe that we can only reach our full potential through the talents of all. Equality, diversity and inclusion are at the heart of our values. Applications are particularly welcome from across our communities and in particular people from the Black, Asian and Minority Ethnic (BAME) community, and other protected characteristics who are under-represented within the University. Read more on how the University promotes and embeds all aspects of equality and diversity within our community . We endorse the principles of Athena Swan and hold bronze, silver and gold awards across the University. We are investing in our organisation, and we will invest in you too. Please visit our website for more information.