At a Glance
- Tasks: Manage diaries, coordinate meetings, and support departmental projects.
- Company: Join a dynamic university environment with a focus on collaboration.
- Benefits: Hybrid working, competitive salary, and opportunities for professional growth.
- Other info: Flexible team player needed to thrive in a busy, people-focused role.
- Why this job: Be part of impactful projects while supporting senior leaders in a vibrant setting.
- Qualifications: Experience in administration or as a PA, with strong organisational skills.
The predicted salary is between 30628 - 30628 £ per year.
This part‑time (0.4 FTE) post is available immediately on a fixed‑term basis to cover a secondment until August 2027. Salary will be £30,628 per annum pro rata on Grade D, subject to knowledge, skills and experience. This role offers the opportunity for hybrid working – some time on campus and some from home.
Key Responsibilities
- Diary management, meeting coordination, and travel arrangements for senior leaders, ensuring priorities are managed effectively
- Supporting departmental projects and digital initiatives, including new systems and process improvements
- Coordinating departmental communications including newsletters, website and intranet updates, and social media content
- Supporting compliance activities such as mandatory training monitoring, risk registers, and business continuity processes
- Providing administrative support for committees and governance meetings, including agendas, minute‑taking, and action tracking
- Responding to queries from internal and external stakeholders and helping resolve issues efficiently
- Organising departmental events, workshops, seminars, and visitor arrangements
- Maintaining accurate records, processing data, and producing reports using university systems and software
- Supporting financial administration including purchase orders, expenses, and ordering goods and services
What We’re Looking For
- Proven administrative or PA experience in a busy, people‑focused environment
- Excellent organisational and communication skills with strong attention to detail
- Ability to manage competing priorities and work proactively
- Confidence using digital systems and handling financial processes
- A collaborative, approachable, and flexible team player who enjoys supporting others
Please ensure you read the Job Description and Person Specification for full details of this role.
Further Information Please contact L.A. Witkin@exeter.ac.uk
LEEP Institute Administrator and Personal Assistant in Exeter employer: University of Exeter
At the LEEP Institute, we pride ourselves on fostering a supportive and dynamic work environment that values collaboration and innovation. As an employer, we offer flexible hybrid working arrangements, opportunities for professional development, and a commitment to employee well-being, making it an ideal place for those seeking meaningful and rewarding employment in a vibrant academic setting.
StudySmarter Expert Advice🤫
We think this is how you could land LEEP Institute Administrator and Personal Assistant in Exeter
✨Tip Number 1
Network like a pro! Reach out to current or former employees at the LEEP Institute on LinkedIn. A friendly chat can give us insider info and maybe even a referral!
✨Tip Number 2
Prepare for the interview by practising common questions related to diary management and communication skills. We can even role-play with a friend to boost our confidence!
✨Tip Number 3
Show off your organisational skills during the interview. Bring a portfolio showcasing your past projects or events you've organised. It’s a great way to demonstrate how we handle competing priorities!
✨Tip Number 4
Don’t forget to follow up after the interview! A simple thank-you email can keep us fresh in their minds and show our enthusiasm for the role. Plus, it’s a nice touch!
We think you need these skills to ace LEEP Institute Administrator and Personal Assistant in Exeter
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences that match the job description. Highlight your administrative experience and any relevant projects you've worked on, especially those involving digital systems or event coordination.
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for the LEEP Institute Administrator role. Mention specific examples of how you've managed diaries, coordinated meetings, or supported teams in the past.
Showcase Your Communication Skills:Since this role involves a lot of communication, make sure to demonstrate your excellent organisational and communication skills in your application. Use clear and concise language, and don’t forget to proofread for any typos!
Apply Through Our Website:We encourage you to apply through our website for a smoother application process. It’s the best way to ensure your application gets the attention it deserves, so don’t miss out on this opportunity!
How to prepare for a job interview at University of Exeter
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the job description. Familiarise yourself with the key responsibilities like diary management and supporting departmental projects. This will help you demonstrate how your experience aligns with what they’re looking for.
✨Showcase Your Organisational Skills
Since this role requires excellent organisational skills, prepare examples from your past experiences where you successfully managed competing priorities or coordinated events. Be ready to discuss how you keep things on track and ensure nothing falls through the cracks.
✨Be Ready to Discuss Digital Proficiency
The job mentions confidence in using digital systems. Brush up on any relevant software or tools you’ve used in previous roles. If you have experience with specific university systems or financial processes, be sure to highlight that during the interview.
✨Prepare Questions for Them
Interviews are a two-way street! Prepare thoughtful questions about the team dynamics, departmental projects, or their approach to hybrid working. This shows your genuine interest in the role and helps you assess if it’s the right fit for you.
