At a Glance
- Tasks: Manage diaries, coordinate meetings, and support academic operations.
- Company: Dynamic university environment with a commitment to diversity and inclusion.
- Benefits: Hybrid working, part-time hours, and competitive salary.
- Other info: Opportunities for personal growth and a welcoming community.
- Why this job: Join a supportive team and make a difference in academic administration.
- Qualifications: Experience in administration and strong organisational skills.
The predicted salary is between 30628 - 30628 £ per year.
This part-time (0.5 FTE) post is available immediately until April 2027. Applications for secondments will be considered subject to agreement from your current line manager. Salary will be £30,628 per annum pro rata on Grade D subject to knowledge, skills and experience. This role offers the opportunity for hybrid working – some time on campus and some from home. We welcome applications from candidates interested in working part-time hours or job-sharing arrangements.
Key Responsibilities
- Diary management, meeting coordination, and travel arrangements for Heads of Department.
- Expense claims and purchase orders in compliance with university financial and HR policies.
- Onboarding new starters and managing office operations including room bookings, IT equipment, and parking permits.
- Coordinating Vivas, Programme Boards, internal events, and guest speaker series.
- Temporary staffing and Postgraduate Teaching Assistant (PTA) administration.
- Producing the fortnightly UEBS newsletter and scanning/distributing MCQ results.
What We're Looking For
- Proven administrative experience in a busy, people‑facing environment.
- Strong organisational and communication skills.
- Confident handling of financial processes and purchasing procedures.
- Able to manage a varied workload and shift priorities when needed.
- A team player who is approachable, reliable, and happy to help wherever needed.
We are committed to understanding different cultures and perspectives, supporting diverse leadership, and striving for social justice. We encourage applications from all groups underrepresented in our community, including racially minoritised individuals and those with disabilities.
Academic Support Administrator in Exeter employer: University of Exeter
As an Academic Support Administrator, you will join a dynamic and inclusive team that values diversity and fosters a supportive work culture. With the flexibility of hybrid working arrangements and opportunities for part-time hours or job-sharing, we prioritise work-life balance while offering professional growth through various administrative responsibilities. Our commitment to social justice and understanding different cultures makes this an excellent environment for those seeking meaningful and rewarding employment.
StudySmarter Expert Advice🤫
We think this is how you could land Academic Support Administrator in Exeter
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or through university alumni groups. A friendly chat can lead to opportunities you might not find on job boards.
✨Tip Number 2
Prepare for interviews by researching the role and the department. We want you to shine, so practice common questions and think about how your skills match the job description.
✨Tip Number 3
Don’t forget to follow up after interviews! A quick thank-you email shows your enthusiasm and keeps you fresh in their minds. Plus, it’s just good manners!
✨Tip Number 4
Apply through our website for the best chance! We love seeing applications directly from candidates who are genuinely interested in joining our team.
We think you need these skills to ace Academic Support Administrator in Exeter
Some tips for your application 🫡
Tailor Your CV:Make sure your CV highlights your administrative experience and organisational skills. We want to see how you've managed diaries, coordinated meetings, and handled financial processes in previous roles.
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for the Academic Support Administrator role. Share specific examples of your experience and how they relate to the key responsibilities listed in the job description.
Showcase Your Communication Skills:Since this role involves a lot of interaction with people, make sure to demonstrate your strong communication skills in your application. Whether it's through your writing style or the way you present your experiences, let us see how approachable and reliable you are!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way to ensure your application gets to us quickly and efficiently. Plus, you'll find all the details you need about the role and our team!
How to prepare for a job interview at University of Exeter
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Academic Support Administrator. Familiarise yourself with diary management, meeting coordination, and financial processes. This will help you answer questions confidently and show that you're genuinely interested in the role.
✨Show Off Your Organisational Skills
Prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Highlight how you prioritised your workload and adapted to changing circumstances. This will demonstrate your ability to handle the varied responsibilities of the job.
✨Communicate Clearly and Confidently
Strong communication skills are key for this role. Practice articulating your thoughts clearly and concisely. During the interview, listen carefully to the questions and respond thoughtfully, showcasing your interpersonal skills and approachability.
✨Embrace Diversity and Inclusion
Since the company values diverse perspectives, be prepared to discuss how you can contribute to a supportive and inclusive environment. Share any relevant experiences that highlight your commitment to social justice and understanding different cultures.
