At a Glance
- Tasks: Manage diaries, coordinate meetings, and support departmental projects.
- Company: Join a dynamic team at the LEEP Institute with a focus on innovation.
- Benefits: Hybrid working, competitive salary, and opportunities for professional growth.
- Other info: Flexible, collaborative environment with a focus on supporting others.
- Why this job: Be part of impactful projects while developing your administrative skills.
- Qualifications: Experience in administration or as a PA, with strong organisational skills.
This part‑time (0.4 FTE) post is available immediately on a fixed‑term basis to cover a secondment until August 2027. Salary will be £30,628 per annum pro rata on Grade D, subject to knowledge, skills and experience. This role offers the opportunity for hybrid working – some time on campus and some from home.
Key Responsibilities
- Diary management, meeting coordination, and travel arrangements for senior leaders, ensuring priorities are managed effectively
- Supporting departmental projects and digital initiatives, including new systems and process improvements
- Coordinating departmental communications including newsletters, website and intranet updates, and social media content
- Supporting compliance activities such as mandatory training monitoring, risk registers, and business continuity processes
- Providing administrative support for committees and governance meetings, including agendas, minute‑taking, and action tracking
- Responding to queries from internal and external stakeholders and helping resolve issues efficiently
- Organising departmental events, workshops, seminars, and visitor arrangements
- Maintaining accurate records, processing data, and producing reports using university systems and software
- Supporting financial administration including purchase orders, expenses, and ordering goods and services
What We’re Looking For
- Proven administrative or PA experience in a busy, people‑focused environment
- Excellent organisational and communication skills with strong attention to detail
- Ability to manage competing priorities and work proactively
- Confidence using digital systems and handling financial processes
- A collaborative, approachable, and flexible team player who enjoys supporting others
Please ensure you read the Job Description and Person Specification for full details of this role.
Further Information Please contact L.A. Witkin@exeter.ac.uk
LEEP Institute Administrator and Personal Assistant in Devon employer: University of Exeter
At the LEEP Institute, we pride ourselves on being an exceptional employer that values collaboration, innovation, and employee development. Our hybrid working model allows for flexibility, enabling you to balance your professional and personal life while contributing to meaningful projects in a supportive environment. With opportunities for growth and a commitment to fostering a positive work culture, joining our team means becoming part of a community dedicated to excellence and continuous improvement.
StudySmarter Expert Advice🤫
We think this is how you could land LEEP Institute Administrator and Personal Assistant in Devon
✨Get Involved in Local HR Events
Check out local HR networking events or workshops in your area. These are great opportunities to meet industry professionals, learn about the latest trends in human resources, and potentially get leads on part-time roles like the one at University of Exeter.
✨Join HR Communities Online
Platforms like SHRM Connect or HR-specific LinkedIn groups are gold mines for job leads and industry discussions. Engaging in conversations can put your name out there and might just catch the eye of someone from University of Exeter looking for a part-time star!
✨Utilise University Career Services
If you're studying or have recently graduated, don’t forget about your university's career services. They often have contacts in the HR world that can help you score a part-time gig, plus you can access exclusive job boards!
✨Direct Applications Through Our Website
When you find the part-time role you're excited about, apply directly through our website. This not only shows your enthusiasm but also helps us streamline the hiring process. Make your application stand out with a tailored approach!
We think you need these skills to ace LEEP Institute Administrator and Personal Assistant in Devon
Some tips for your application 🫡
Showcase Your People Skills:In human resources, it’s all about connecting with people. Make sure your CV highlights any relevant experience in recruitment, employee relations, or conflict resolution. If you’ve got any certifications in HR or related fields, don’t forget to flaunt them!
Tailor Your Cover Letter to Shine Bright:When applying for a part-time HR role at University of Exeter, your cover letter should reflect your motivation and enthusiasm for the position. Discuss your passion for people management and how you can contribute to their team, even on a part-time basis.
Demonstrate Flexibility and Availability:Since it's a part-time role, be clear in your application about your availability. HR often requires a balance of flexibility and commitment, so outline any existing commitments and how you plan to manage your time effectively.
Include Real-Life Examples:When describing your experience, use specific examples that illustrate your competency in HR tasks. Whether it’s handling employee onboarding or managing records, these anecdotes can make your application stand out to University of Exeter.
How to prepare for a job interview at University of Exeter
✨Know Your HR Basics Inside Out
As we're diving into a part-time HR role, let’s brush up on key HR concepts like recruitment processes, employment law, and employee engagement strategies. Prepare to explain how you've handled various HR scenarios in the past or how you'd approach them in the future – this shows you can hit the ground running!
✨Get Creative with Your HR Portfolio
Bring along a portfolio showcasing your HR projects, like recruitment plans or engagement activities you've designed. This isn't just for show; it helps us illustrate our hands-on experience and creativity, making us stand out to University of Exeter. Plus, it’s a tangible way to discuss our achievements!
✨Brush Up on Behavioural Interview Techniques
Expect a mix of traditional and behavioural interview questions. Prepare STAR answers (Situation, Task, Action, Result) on how you've resolved conflicts or improved team dynamics. Since HR is all about people, our ability to communicate effectively will be under the spotlight.
✨Show Flexibility and Enthusiasm
In a part-time HR role, demonstrating a flexible approach to working hours and responsibilities can make us more appealing to University of Exeter. Expressing our eagerness to learn and contribute to the team will demonstrate that we're not just filling a position, but genuinely excited to be part of their journey!
