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- Tasks: Manage the annual teaching timetable and support room booking services.
- Company: University of Essex, a diverse and inclusive academic environment.
- Benefits: Gain valuable experience, develop analytical skills, and build strong relationships.
- Why this job: Play a key role in enhancing the student experience at a leading university.
- Qualifications: Advanced computer skills, excellent organisation, and communication abilities required.
- Other info: Join a cosmopolitan community that celebrates diversity and internationalism.
The predicted salary is between 28800 - 48000 £ per year.
The Academic Section is looking to appoint a professional and effective Timetabling and Room Booking Officer. The successful candidate will be proactive in the production and maintenance of the annual teaching timetable and provide high level support to the Timetabling and Room Bookings Team in delivering the key services for which the team has responsibility.
The timetabling team is responsible for the teaching timetable, the management and organisation of the room booking service and the automated student class allocation to support online student timetables. The team provides an essential service supporting the student experience and the delivery of the University’s courses.
Duties of the Role
Our team receives high volumes of timetabling change requests from academic departments; these queries require careful interpretation to effectively schedule timetable activities in a timely manner, considering constraints such as staff availability and room requirements. To achieve this, you will be required to effectively communicate with academic departments, provide guidance on the timetabling policy and make decisions to identify the best solutions to resolve timetabling issues to ensure the best outcome for students and staff.
This role provides you with the opportunity to apply and develop your analytical skills and logical approach to problem solving; build strong working relationships with colleagues across the University; support our team process reviews; and play a key part in delivering a core higher education process. You will acquire transferable skills and experience, along with specialist knowledge of a key academic support area.
Qualifications and Skills required
The successful candidate will have advanced computer skills across a range of software packages, which must include databases. In addition, you will possess excellent organisational and communication skills, and the ability to work effectively to tight deadlines whilst handling multiple priorities. Outstanding attention to detail, first-class interpersonal and team-working skills, and the ability to establish good working relations are all essential requirements for the post.
At the University of Essex, internationalism and diversity is central to who we are and what we do. We are committed to being a cosmopolitan, internationally oriented university that is welcoming to staff and students from all countries, faiths and backgrounds, where you can find the world in one place.
Timetabling and Room Booking Officer (internal), Academic Section in Colchester employer: University of Essex
Contact Detail:
University of Essex Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Timetabling and Room Booking Officer (internal), Academic Section in Colchester
✨Tip Number 1
Network like a pro! Reach out to colleagues within the University of Essex and let them know you're interested in the Timetabling and Room Booking Officer role. A friendly chat can open doors and give you insider info on the team and its dynamics.
✨Tip Number 2
Show off your skills! When you get the chance, highlight your advanced computer skills and organisational prowess during conversations or interviews. Be ready to share examples of how you've tackled tight deadlines and managed multiple priorities in the past.
✨Tip Number 3
Be proactive! If you have ideas on improving the timetabling process or enhancing the student experience, don’t hesitate to share them. This shows your initiative and commitment to the role, making you stand out as a candidate.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets the attention it deserves. Plus, it shows you’re serious about joining the team and contributing to the vibrant community at the University of Essex.
We think you need these skills to ace Timetabling and Room Booking Officer (internal), Academic Section in Colchester
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your application to highlight how your skills and experiences align with the role of Timetabling and Room Booking Officer. We want to see how you can contribute to our team and support the student experience!
Show Off Your Communication Skills: Since this role involves liaising with academic departments, it's crucial to demonstrate your excellent communication abilities. Use clear and concise language in your application to show us you can effectively convey information.
Highlight Your Organisational Skills: This position requires juggling multiple priorities and tight deadlines. Be sure to provide examples in your application that showcase your organisational prowess and ability to manage time effectively.
Apply Through Our Website: We encourage you to submit your application through our website for a smoother process. It’s the best way for us to receive your details and keep everything organised as we review applications!
How to prepare for a job interview at University of Essex
✨Know Your Timetabling Stuff
Make sure you brush up on the timetabling policies and procedures before your interview. Familiarise yourself with how the team handles scheduling, room bookings, and student class allocations. Being able to discuss these topics confidently will show that you're proactive and ready to contribute.
✨Show Off Your Communication Skills
Since this role involves liaising with academic departments, practice articulating your thoughts clearly and concisely. Think of examples where you've effectively communicated complex information or resolved issues through dialogue. This will demonstrate your interpersonal skills and ability to build relationships.
✨Highlight Your Organisational Skills
Prepare to discuss how you manage multiple priorities and tight deadlines. Share specific examples from your past experiences where your organisational skills made a difference. This will help the interviewers see that you can handle the demands of the role.
✨Emphasise Attention to Detail
In a role that requires careful interpretation of timetabling requests, attention to detail is crucial. Be ready to provide examples of how your meticulous nature has helped you avoid mistakes or improve processes in previous roles. This will reinforce your suitability for the position.
