Reception Coordinator in Colchester

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Salary: £12.89 per hour. Part-time, Term-time. Salary: £25,804 per annum (pro rata for part time - 20 hours per week). Package: Full-time, Permanent - Monday - Friday 35 hours per week.

We reserve the right to close the job early if we receive enough applications. Please note, this is a full-time, permanent job, therefore we are unable to accept applications from current students.

ABOUT US

The Students’ Union at Essex is on a mission to become the world’s most student-centred organisation. It sounds bold, and it is. But we believe that every single one of our 13,000 members deserve nothing less. We’re dedicated to help students have the best experience possible at the University of Essex. And we’re pretty good at it too. Students ranked us as 7th best Students’ Union in the country in the annual Whatuni Student Choice Awards 2024, the 6th year in a row we’ve been voted in the top 10. And we need more brilliant people who share our ambition, to join in and help us create the next, most exciting part of our journey.

OUR VALUES

• Powered by students – everything we do is for our members
• Shoulder to shoulder – 13,000+ students and staff, standing together
• No bullshit – we promise to tell it like it is
• Work hard, play hard – because life’s about both
• Always challenge – the Essex spirit is in our DNA and we’ll fight to uphold it

WHAT YOU’LL DO

Reporting to the Finance Office Manager you will:

• Be part of a dedicated team providing financial support to a diverse organisation with both commercial and charitable operations.
• You will be a key player in ensuring that all financial information is accurate and reported on time.

ROLE RESPONSIBILITIES:

• Monthly Bank Account reconciliations
• Monthly reconciliation of SU Homes’ Client Bank Account
• Monthly Control Account Reconciliations
• Intercompany Account reconciliations and settlement
• Preparation of Accruals and Prepayments
• Checking of supplier invoices (coding and VAT classification)
• Preparation of Quarterly and Annual Non-Resident Landlord (NRL) returns
• Monthly SU Homes commission reconciliation and query resolution
• Monthly transfer of commissions from Client to Current account
• Preparation of monthly BACS uploads to Landlords & Contractors
• Monthly BACS payments to Landlords & contractors
• Weekly BACS payments to DPS & deposit returns
• Preparation of Weekly / Monthly Commercial Banking Online (BACS) supplier payment runs
• Processing BACS payments in line with procedures
• Assisting with maintaining the Fixed Asset Register and processing monthly depreciation postings.
• Preparation and posting of journals for petty cash, depreciation, internal recharges, payroll, stock and Corporate Card returns onto Exchequer
• Processing of monthly Websales income
• Daily cashbook posting for charity and the subsidiaries
• Preparation of quarterly VAT returns for the charities subsidiaries
• Processing daily student expense claims and issuing weekly payments
• Provision of cover for weekly and monthly payroll
• Internal Auditing as directed by the Director of Finance
• Operate in accordance with monthly reporting timetables
• Assist with other finance office tasks as required
• Undertake regular and appropriate CPD activities
• Ensure that all records and/or personal information are in line with the General Data Protection Regulations
• All staff are expected to display a ‘can do, hands on attitude’ and participate in SU wide projects such as Elections, Welcome Week, Exams Campaign throughout the year to support the achievement of organisational targets

PERSON SPECIFICATION

• Demonstrable experience of working as a manager or supervisor in a relevant field
• Able to evidence delivery of an excellent customer service to a wide range of stakeholders
• Excellent problem solving, negotiating and influencing skills
• Excellent written, oral communication and presentation skills
• Ability to work proactively to meet organisational targets
• Demonstrable experience in general book-keeping, bank reconciliations and finance office procedures
• Ability to plan, prioritise and deliver workload to agreed deadlines
• Ability to challenge, question and support with reasoned arguments
• Ability to produce, analyse and understand financial reports
• Working knowledge of general financial regulations & VAT
• Experience in the use of Excel at an advanced level
• Good general IT skills including Microsoft Word, PowerPoint
• CIMA qualified or equivalent
• Experience of using Exchequer

THE PERKS

As well as the standard stuff you get for turning up to work, we have some great additional benefits for being a member of the Essex SU Team:

• Access to local (20% off at selected SU Venues) and national student discounts with brands like Student Beans and UniDays.
• From staff 5-aside football, run club, onsite gym and staff wellbeing walks on our stunning Colchester campus getting your wellbeing and work-life balance is important to us.
• Enjoy a Christmas-to-new-year shutdown (no extra holiday days required), the ability to purchase extra annual leave, a bonus day off for your birthday, and the opportunity to get involved in our volunteering scheme.
• Company get-togethers every Monday, where we review the past week, discuss the upcoming one, and celebrate milestones, birthdays, and special occasions.
• We also host a Christmas staff day and SU Staff Awards in the summer to honour achievements.
• A variety of inclusive policies to support our staff, from enhanced maternity leave to pet bereavement leave.

Equality & diversity: We are committed to equality and diversity, being the first SU in the country awarded the investors in people mark.

Pension and Pay: With a generous pension scheme, we’ll invest in your future as well as your present.