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For Companies At a Glance
- Tasks: Support postgraduate programmes and manage multiple demands in a dynamic environment.
- Company: Join the prestigious Edinburgh Medical School, part of a world-leading university.
- Benefits: Enjoy a competitive salary, generous holidays, and comprehensive staff benefits.
- Why this job: Make a real difference in students' lives while working in a vibrant international community.
- Qualifications: Strong communication skills and experience in a customer-focused role are essential.
- Other info: Hybrid working options available; commitment to equality, diversity, and inclusion.
The predicted salary is between 29588 - 33951 £ per year.
Overview
Job Description for a full-time administrator in the College of Medicine and Veterinary Medicine / Edinburgh Medical School. Grade UE05: £29,588 – £33,951 per annum. Full-time: 35 hours per week. Fixed term: 12 months.
The Opportunity
The Edinburgh Medical School invites applications for a full-time administrator to provide support for postgraduate and continuing professional development programmes and courses. The post holder will have excellent interpersonal, communication and IT skills and a working knowledge of the higher education sector. They will be self-motivated and able to manage multiple competing demands and deadlines. An ability to use initiative and be proactive is essential.
This post is full-time (35 hours per week). We are open to considering requests for hybrid working (on a non-contractual basis) that combines a mix of remote and regular on-campus working.
The salary for this post is £29,588 to £33,951 per annum.
Your skills and attributes for success
- Experience in a customer-centred environment with the ability to support students in a sensitive and diplomatic manner.
- Ability to exercise initiative appropriately and to take decisions while working within an agreed framework.
- Strong interpersonal and communication skills, in writing and in person, exercising discretion and diplomacy, respect and confidentiality and ability to interact effectively and maintain good staff relationships at all levels within and outwith the University.
- Ideally, previous experience in higher education in a student facing role, with knowledge of issues and policies in a higher education context.
Click to view a copy of the full job description (opens new browser tab).
Application Information
Please upload your CV and a supporting statement with details of how you meet the knowledge, skills and experience required, and your motivation for applying for this post. Applications submitted without both documents will not be considered for interview.
Within the Edinburgh Medical School we use competency-based interviews to evaluate candidates. Competency based interviews (sometimes known as situational or behavioural interviews) give us valuable insight into your preferred style of working and behaviours, to help us determine if you fit the values and cultures of EMS.
Feedback will be provided only to candidates interviewed due to the volume of applications.
As a valued member of our team you can expect
- A competitive salary
- An exciting, positive, creative, challenging and rewarding place to work
- To be part of a diverse and vibrant international community
- Comprehensive Staff Benefits, such as a generous holiday entitlement, competitive pension schemes, staff discounts, and family-friendly initiatives
Championing equality, diversity and inclusion.
The University of Edinburgh holds a Silver Athena SWAN award in recognition of our commitment to advance gender equality in higher education. We are members of the Race Equality Charter and we are also Stonewall Scotland Diversity Champions, actively promoting LGBT equality.
Prior to any employment commencing with the University you will be required to evidence your right to work in the UK. Further information is available on our right to work webpages. The University is unable to sponsor the employment of international workers in this role. International applicants will therefore be unable to apply for and secure a Skilled Worker visa. They will only be able to take up this role if they can demonstrate an alternative right to work in the UK.
Key dates
The closing date for applications is 23 September 2025. Unless stated otherwise the closing time for applications is 11:59pm GMT. If applying outside the UK, the closing time on our adverts automatically adjusts to the browser’s local time zone.
About Us
As a world-leading research-intensive University, we address tomorrow\\\’s greatest challenges. Between now and 2030 we will pursue this with a values-led approach to teaching, research and innovation, and through the strength of our relationships, both locally and globally.
About the Team
Edinburgh Medical School is one of two schools at the College of Medicine and Veterinary Medicine, the other being the Royal (Dick) School of Veterinary Studies. It is a large medical school by UK standards, spread across several campuses, delivering a first-class education in first-class facilities.
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Programme Administrator (Postgraduate Clinical Education) employer: University of Edinburgh
Contact Detail:
University of Edinburgh Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Programme Administrator (Postgraduate Clinical Education)
✨Tip Number 1
Get to know the Edinburgh Medical School and its values. Research their programmes and understand what they stand for. This will help you tailor your approach during interviews and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Practice your competency-based interview skills. Think of examples from your past experiences that demonstrate your interpersonal skills, initiative, and ability to manage multiple tasks. We want to see how you handle real-life situations, so be ready to share!
✨Tip Number 3
Network with current or former employees of the Edinburgh Medical School. They can provide insights into the culture and expectations of the role. Plus, a friendly chat might just give you an edge when it comes to your application!
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen. Make sure your CV and supporting statement are spot on, highlighting how your skills align with the job description. We’re excited to see what you bring to the table!
We think you need these skills to ace Programme Administrator (Postgraduate Clinical Education)
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Programme Administrator role. Highlight your relevant experience in a customer-centred environment and any previous roles in higher education. We want to see how your skills match what we're looking for!
Craft a Compelling Supporting Statement: Your supporting statement is your chance to shine! Clearly outline how you meet the required skills and attributes, and don’t forget to express your motivation for applying. We love to see genuine enthusiasm for the role!
Be Clear and Concise: When writing your application, keep it clear and concise. Use straightforward language and avoid jargon. We appreciate a well-structured application that gets straight to the point, showing us you can communicate effectively.
Apply Through Our Website: Don’t forget to apply through our website! It’s the best way to ensure your application gets to us directly. Plus, you’ll find all the details you need about the role and our team there!
How to prepare for a job interview at University of Edinburgh
✨Know Your Stuff
Before the interview, make sure you understand the role of a Programme Administrator in the context of postgraduate clinical education. Familiarise yourself with the Edinburgh Medical School's programmes and any recent developments in higher education that might impact the role.
✨Showcase Your Interpersonal Skills
Since this role requires excellent communication and interpersonal skills, prepare examples from your past experiences where you've successfully supported students or colleagues. Think about situations where you exercised discretion and diplomacy, as these will resonate well with the interviewers.
✨Be Ready for Competency Questions
Expect competency-based questions that assess how you handle various situations. Prepare by thinking of specific instances where you demonstrated initiative, managed competing demands, or made decisions within a framework. Use the STAR method (Situation, Task, Action, Result) to structure your answers.
✨Ask Insightful Questions
At the end of the interview, have a few thoughtful questions ready to ask. This shows your genuine interest in the role and the institution. You might ask about the team dynamics, opportunities for professional development, or how the school supports its staff in maintaining work-life balance.
