BUCS Administrator

Salary: £31,536 to £34,595 per annum inclusive of London Weighting

Location: Docklands Campus

Post Type: Part Time

Hours per Week: 28

Contract Length: 36 months

Closing Date: Monday 30 March 2026

Interview Date: Wednesday 06 May 2026

Reference: 2645-25-ST

THE UNIVERSITY OF EAST LONDON

If you are seeking a career that combines innovative education with a passion for crafting positive change, look no further than the University of East London. Founded in 1898 to meet the skills needs of the 2nd industrial revolution, we’re now in Year 5 of our ground-breaking 10-year Vision 2028 strategic plan.

Our goal is to advance industry 5.0 careers-first education and provide a clear path to the jobs and opportunities of the future. We are committed to driving diversity in the 5.0 talent pipeline, working in partnership to promote talent wherever it is found and creating a sustainable, inclusive, and green future.

But we can’t achieve this goal alone. We need forward-thinking, innovative, and curious individuals like you to join our community and help us shape the future. As part of our team, you’ll have the opportunity to work with a diverse range of people who share your passion for generating positive change.

We’re an inclusive and welcoming community that is constantly moving forward, never satisfied with the status quo. If you’re ready to join a team that values your outstanding skills and perspectives and is dedicated to making a difference, we invite you to explore a career with us.

THE DEPARTMENT

This is an exciting opportunity for a BUCS Administrator to join a dynamic organisation. East London Sport is a University service which represents the interest of the students at UEL and supports the wider student experience through extra-curricular activity.

Job Purpose: In this role you will provide efficient and effective administrative support to the Sports Development team. This post holder will support in the administration of British Universities and Colleges Sports (BUCS) and develop processes to facilitate the smooth running of student activities and opportunities.

Key Duties And Responsibilities:

• Provide operational support to our sports clubs that enables them to both fulfil and host British Universities and Colleges Sport (BUCS) and Non-BUCS fixtures against other universities, including the organisation of transport, kit laundry, affiliations, accommodation, facility bookings, registering individuals and teams for competitions and submitting results.
• Be the first point of contact for all BUCS queries from students, stakeholders, partners and other Universities in relation to club administration, fixtures, participation and workforce development queries.
• To be available on-call during BUCS Wednesdays, including the evening, and weekend BUCS fixtures to support students in the event of any emergencies or issues.
• To arrange weekly transport to away BUCS fixtures and to sign teams attending away matches on to coaches.
• To organise and manage BUCS event entries, organising accommodation and transport where required.
• Support the Sports Development Officer with the organisation and development of Sports Clubs.
• Provide administrative support to various events and projects throughout the year, including our annual sports awards, the Challenge Cup and various promotional activities.
• Oversee the process of paying cash to Match Officials and student travel expenses and replenishing cash.
• Support the Sports Development team with monitoring and reporting requirements (including sports participation, club membership and workshop attendance).
• Work collaboratively across all areas of East London Sport to enhance and develop service delivery as well as to support colleagues at peak times.
• Attend London Regional meeting to support the development of participation across the region.
• This role may require work outside of the normal hours, for evenings and weekends. Sufficient notice will be given of this requirement.

Essential Knowledge, Skills, and Experience:

• Experience of British Universities and College Sport (BUCS)
• Experience of working in an administrative role
• Experience of working with University Students

Desirable:

• Understanding and experience of BUCS Play
• Experience of working with external organisations, individuals and companies

Competencies Required:

• Excellent oral and written communication
• Able to manage own workload, time and priorities
• Ability to work as part of a team and on your own initiative, without close supervision
• Strong IT skills, including an advanced level use of Excel, Word, PowerPoint and Outlook
• Approachable and empathetic
• Flexible and can adapt to changes in priorities
• Proven ability in organising personal workload

Education, Qualifications And Achievements:

• Educated to a degree level or equivalent

Equal Opportunities:

As an inclusive, equal-opportunities employer, our Stonewall membership and Athena Swan awards reflect our ongoing dedication to Equality, Diversity and Inclusion and we’re committed to closing the "diversity pay gap". We are proud of the progress we’ve made and honest that there’s more to do. We’re determined to keep moving forward so everyone at UEL can thrive.

So, if you’d like to take your career to the next level with us here at the University of East London and are inspired by our environment and commit to success, we want you to apply today!

Please note that we are unable to offer visa sponsorship for this position. Applicants must therefore already have the right to work in the UK at the time of application.

Further Details: Job Description & Person Specification

To contact the recruitment team please phone +44 20 8223 3000 x 4600 or e-mail jobs@uel.ac.uk. CVs without a completed application form will not be accepted.

At UEL we are committed to working together to build a community which values diversity in both our staff and student populations, is representative and inclusive, enabling all to progress and thrive.