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- Tasks: Support the efficient running of health data research operations and governance functions.
- Company: Join a nationally recognised centre of excellence in health informatics.
- Benefits: Professional development, collaborative environment, and access to university staff benefits.
- Why this job: Make a real impact on health and wellbeing through meaningful research.
- Qualifications: Proven administrative experience and strong communication skills required.
- Other info: Flexible, proactive role with opportunities for growth in research operations.
The predicted salary is between 36000 - 60000 £ per year.
The Health Informatics Centre (HIC) is a nationally recognised centre of excellence in the secure management, governance, and provisioning of health data for research. We work with academic, clinical, NHS, and industry partners across the UK and internationally, enabling health data research that delivers meaningful impact on health and wellbeing. HIC provides secure Trusted Research Environment (TRE) services and leads in information governance, security assurance, software development and data innovation. Our operations underpin critical research infrastructure and ensure HIC meets the highest standards of data security and governance.
The Role
We are seeking an organised, proactive, and detail-driven Operational Administrator to support the efficient running of HIC's operational and governance functions. This role is pivotal in maintaining administrative excellence, supporting information security compliance, advancing internal and external communications, and ensuring high-quality service delivery across the Centre. This is an excellent opportunity for someone who wants to build experience in research operations, information governance, compliance, and health data environments while contributing to impactful national programmes.
Key Responsibilities
- You will support the effective operation of HIC by maintaining accurate ISMS documentation and compliance evidence for security and governance frameworks, ensuring registers, logs and controlled documents are up-to-date and audit-ready.
- You will coordinate governance and operational meetings, including preparing and circulating papers, recording accurate minutes, and tracking actions to completion.
- You will manage and refresh content for the HIC website and social media channels and contribute to internal and external communications including newsletters and announcements.
- Working across the Operations Team, you will maintain central records and document repositories, support organisation of meetings, workshops and training sessions, assist with grant and project administration, and contribute to routine reporting and planning activities to ensure the smooth and secure running of HIC's operations.
About You
Essential
- Proven administrative experience in a busy professional environment
- Excellent organisation and time-management, with the ability to prioritise competing demands
- Strong written and verbal communication skills with a high level of accuracy and attention to detail
- Confident IT user with proficiency across Microsoft Office tools
- Ability to work both independently and collaboratively
- Flexible, proactive approach and willingness to take initiative
Desirable
- Experience supporting governance, compliance, or committee administration
- Understanding of information governance, information security, or quality systems
- Experience managing website and/or social media content
- Experience in a higher education, research, NHS, or health-related environment
- Familiarity with Jira, Confluence, or similar workflow/documentation systems
What We Offer
- Opportunity to support nationally significant health data research infrastructure
- Development in governance, ISMS management, and secure research operations
- Collaborative and supportive environment, with professional development opportunities
- Access to University of Dundee staff benefits, learning and development resources
Operational Administrator - UOD2080 in Dundee employer: University of Dundee
Contact Detail:
University of Dundee Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Operational Administrator - UOD2080 in Dundee
✨Tip Number 1
Network like a pro! Reach out to people in the health data research field, especially those connected to HIC. Attend relevant events or webinars and don’t be shy about introducing yourself – you never know who might have the inside scoop on job openings.
✨Tip Number 2
Prepare for interviews by researching HIC’s projects and values. Show us that you’re genuinely interested in what we do and how you can contribute. Tailor your responses to highlight your organisational skills and attention to detail, which are key for the Operational Administrator role.
✨Tip Number 3
Don’t just apply and wait! Follow up on your application through our website or LinkedIn. A quick message expressing your enthusiasm can set you apart from other candidates and shows us you’re proactive.
✨Tip Number 4
Practice makes perfect! Conduct mock interviews with friends or family, focusing on common questions related to administrative roles. This will help you articulate your experience and skills confidently when it’s time to shine in front of us.
We think you need these skills to ace Operational Administrator - UOD2080 in Dundee
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter to highlight your relevant experience for the Operational Administrator role. We want to see how your skills align with our needs at HIC, so don’t hold back on showcasing your organisational prowess and attention to detail!
Show Off Your Communication Skills: Since this role involves a lot of communication, both written and verbal, make sure your application reflects your strong communication abilities. Use clear and concise language, and don’t forget to proofread for accuracy – we love a well-presented application!
Highlight Your IT Proficiency: We’re looking for someone who’s confident with Microsoft Office tools and possibly familiar with systems like Jira or Confluence. Mention any relevant software experience in your application to show us you’re ready to hit the ground running!
Apply Through Our Website: Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it gives you a chance to explore more about what we do at HIC!
How to prepare for a job interview at University of Dundee
✨Know Your Stuff
Before the interview, dive deep into the Health Informatics Centre's mission and values. Understand their role in health data research and how your skills as an Operational Administrator can contribute to their goals. This will show your genuine interest and help you connect your experience to their needs.
✨Showcase Your Organisation Skills
Since this role requires excellent organisation and time-management, prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Be ready to discuss how you prioritised competing demands and ensured everything was completed on time.
✨Communicate Clearly
Strong written and verbal communication skills are essential for this position. Practice articulating your thoughts clearly and concisely. You might even want to prepare a few key points about your previous roles that highlight your attention to detail and accuracy in communication.
✨Be Proactive and Flexible
The ideal candidate is proactive and willing to take initiative. Think of instances where you've gone above and beyond in your previous roles. Share these stories during the interview to demonstrate your flexible approach and readiness to tackle challenges head-on.