At a Glance
- Tasks: Support UDRI leadership with administrative and operational functions in a dynamic environment.
- Company: Join a mission-driven university committed to diversity and inclusion.
- Benefits: Full-time position with competitive pay and opportunities for professional growth.
- Other info: Ideal for organised, proactive individuals who thrive in fast-paced settings.
- Why this job: Be the backbone of executive operations and make a real impact on leadership success.
- Qualifications: Bachelor’s degree and 3 years of relevant experience required.
The predicted salary is between 30000 - 40000 £ per year.
The Executive Assistant plays a critical part in supporting the operational and administrative functions of UDRI leadership. Reporting to the Associate Director of Marketing and Strategic Engagement, the position provides direct support to the Vice President and Associate Vice President, ensuring effective coordination of executive priorities and day-to-day activities.
The individual must demonstrate a high level of professionalism, discretion, and adaptability while managing competing priorities in a fast-paced environment. The ideal candidate is highly organized, proactive, detail-oriented, and capable of anticipating needs to support efficient and seamless operations.
Minimum Qualifications- Bachelor’s degree.
- Minimum of 3 years of relevant experience in administrative, executive support, or operations coordination roles.
- Strong organizational and time management skills, with the ability to manage multiple priorities simultaneously.
- Proven ability to handle confidential and sensitive information with discretion and professionalism.
- Exceptional attention to detail and follow-through.
- Strong written and verbal communication skills.
- Ability to be proactive, anticipate needs, and solve problems with minimal direction.
- Ability to remain flexible and adapt quickly in a fast-paced, dynamic environment.
- Proficiency in Microsoft Office Suite (Outlook, Teams, Word, Excel, PowerPoint).
- Experience supporting calendar management, scheduling, and meeting coordination.
Due to the requirements of our research contracts with the U.S. federal government, candidates for this position must be a U.S. person (i.e., a U.S. citizen, U.S. national, lawful permanent resident, asylee, or refugee).
Preferred Qualifications- Bachelor’s degree in business administration or a related field.
- 6 years of relevant experience.
- Experience supporting executive level administrative functions.
- Experience in preparing communication and presentations for an executive audience.
- Demonstrated ability to manage multiple concurrent projects or priorities successfully.
To apply please submit a cover letter addressing each minimum qualification and any applicable preferred qualifications that you meet.
Closing StatementInformed by its Catholic and Marianist mission, the University is committed to the dignity of every human being. Informed by this commitment, we seek to increase diversity in all of its forms, achieve fair outcomes, and model inclusion across our campus community. The University is committed to policies of affirmative action designed to increase the employment opportunities of individuals with disabilities and protected veterans in compliance with the Rehabilitation Act of 1973 and Vietnam Era Veterans' Readjustment Assistance Act of 1973.
Executive Assistant employer: University of Dayton, Ohio
UDRI is an exceptional employer that values professionalism and adaptability, offering a dynamic work environment in Dayton, OH. With a strong commitment to employee growth and diversity, the company fosters a culture of inclusion and support, ensuring that every team member can thrive while contributing to meaningful research initiatives. Employees benefit from competitive compensation, comprehensive training opportunities, and the chance to work closely with executive leadership, making it a rewarding place for those seeking impactful careers.
Contact Details:
University of Dayton, Ohio Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant
✨Tip Number 1
Network like a pro! Reach out to current or former employees at UDRI on LinkedIn. A friendly chat can give us insider info and maybe even a referral, which can really boost our chances.
✨Tip Number 2
Nail that interview prep! Research the company and its leadership. We should be ready to discuss how our skills align with their needs, especially in supporting executive functions and managing priorities.
✨Tip Number 3
Show off our organisational skills! During interviews, we can share specific examples of how we've successfully managed multiple tasks or projects. This will demonstrate our ability to thrive in a fast-paced environment.
✨Tip Number 4
Apply through our website! It’s the best way to ensure our application gets seen. Plus, we can tailor our cover letter to highlight how we meet both the minimum and preferred qualifications.
We think you need these skills to ace Executive Assistant
Some tips for your application 🫡
Tailor Your Cover Letter:Make sure to customise your cover letter for the Executive Assistant role. Highlight how your experience aligns with the job description, especially your organisational skills and ability to manage multiple priorities.
Showcase Your Professionalism:Since this role requires a high level of professionalism, be sure to convey that in your application. Use a formal tone, but let your personality shine through to show you’re adaptable and ready for a fast-paced environment.
Detail Your Relevant Experience:When listing your experience, focus on roles where you’ve supported executives or managed operations. Be specific about your achievements and how they relate to the responsibilities outlined in the job description.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way to ensure your application gets seen by the right people and helps us keep track of all applicants efficiently.
How to prepare for a job interview at University of Dayton, Ohio
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Executive Assistant role. Familiarise yourself with the key responsibilities and required skills mentioned in the job description. This will help you tailor your answers to show how your experience aligns perfectly with what they’re looking for.
✨Showcase Your Organisational Skills
As an Executive Assistant, being organised is crucial. Prepare examples from your past experiences where you successfully managed multiple priorities or projects. Use the STAR method (Situation, Task, Action, Result) to structure your responses and highlight your ability to stay on top of things in a fast-paced environment.
✨Demonstrate Discretion and Professionalism
Since the role involves handling confidential information, be ready to discuss how you've maintained discretion in previous positions. Share specific instances where you had to manage sensitive information and how you ensured professionalism in those situations.
✨Prepare for Communication Scenarios
Strong written and verbal communication skills are essential for this role. Think about how you can demonstrate these skills during the interview. You might be asked to prepare a brief presentation or respond to hypothetical scenarios, so practice articulating your thoughts clearly and confidently.
