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- Tasks: Coordinate maintenance activities across 370+ university buildings to ensure safety and functionality.
- Company: Join a leading university with a commitment to excellence in education and facilities management.
- Benefits: Enjoy competitive salary, flexible working, generous leave, and family-friendly policies.
- Why this job: Make a real impact by keeping our campus safe and well-maintained while developing your skills.
- Qualifications: Experience in facilities coordination and strong organisational skills are essential.
- Other info: Dynamic work environment with opportunities for career growth and development.
The predicted salary is between 36000 - 60000 £ per year.
About the Role
As PPM Coordinator, you\’ll support the delivery of planned maintenance across the University\’s operational estate, which includes over 370 buildings used for teaching, research, and academic activity. You\’ll help ensure maintenance tasks are scheduled, tracked, and completed efficiently and in line with compliance requirements. This is a hands-on role focused on coordinating maintenance activities, updating records in our Computer-Aided Facilities Management (CAFM) system, and liaising with internal teams and external contractors. You\’ll play a vital part in keeping our estate safe, functional, and well-maintained.
Your Key Responsibilities
- Create and maintain planned maintenance schedules for building systems and assets.
- Coordinate maintenance tasks with contractors and internal teams to minimise disruption.
- Maintain and update the CAFM system with accurate asset and service data.
- Ensure compliance with health, safety, and environmental regulations.
- Produce reports on maintenance activity and performance indicators.
- Assist with planning building shutdowns and maintenance during refurbishment or project works.
- Act as a point of contact for maintenance queries and scheduling updates.
Qualifications
- Experience in facilities coordination, maintenance planning, or a similar operational role.
- Strong attention to detail and organisational skills.
- Experience using CAFM systems ideally Invida and Microsoft Office.
- Good communication skills and the ability to work with a range of stakeholders.
- Understanding of health and safety or statutory compliance in a building maintenance context is an advantage.
Benefits
- Competitive salary with automatic pay progression and annual cost-of-living increases
- Generous annual leave entitlement
- Flexible and hybrid working arrangements
- Family-friendly policies including enhanced maternity, adoption, and shared parental leave
- Access to workplace nurseries
- A highly competitive pension scheme with substantial employer contributions
- Travel schemes and retail discounts at over 2,000 outlets
- Support with relocation, where applicable
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PPM Coordinator employer: University of Cambridge
Contact Detail:
University of Cambridge Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land PPM Coordinator
✨Tip Number 1
Network like a pro! Reach out to people in the facilities management field, especially those who work at universities or similar institutions. A friendly chat can lead to insider info about job openings that aren't even advertised yet.
✨Tip Number 2
Get hands-on experience! If you can, volunteer for maintenance projects or internships related to facilities coordination. This not only boosts your CV but also shows potential employers that you're genuinely interested in the field.
✨Tip Number 3
Prepare for interviews by brushing up on your knowledge of CAFM systems and compliance regulations. Be ready to discuss how you've handled maintenance tasks in the past and how you can contribute to keeping the estate safe and functional.
✨Tip Number 4
Don't forget to apply through our website! It's the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive and engaged with our platform.
We think you need these skills to ace PPM Coordinator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the PPM Coordinator role. Highlight your experience in facilities coordination and maintenance planning, and don’t forget to mention any relevant CAFM systems you’ve used. We want to see how your skills match what we’re looking for!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re passionate about maintaining our operational estate and how your background makes you a great fit. Keep it engaging and personal – we love to see your personality come through!
Showcase Your Attention to Detail: As a PPM Coordinator, attention to detail is key. In your application, provide examples of how you've successfully managed schedules or maintained records accurately. This will show us that you can handle the responsibilities of the role with precision.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way to ensure your application gets to us quickly and efficiently. Plus, you’ll find all the info you need about the role and our company culture there!
How to prepare for a job interview at University of Cambridge
✨Know Your CAFM Systems
Familiarise yourself with the Computer-Aided Facilities Management (CAFM) systems mentioned in the job description, especially Invida. Be ready to discuss how you've used similar systems in the past and how you can leverage them to keep maintenance tasks organised and efficient.
✨Showcase Your Coordination Skills
Prepare examples of how you've successfully coordinated maintenance tasks or projects in previous roles. Highlight your ability to liaise with contractors and internal teams, ensuring minimal disruption while maintaining compliance with health and safety regulations.
✨Demonstrate Attention to Detail
Since this role requires strong organisational skills, be prepared to discuss specific instances where your attention to detail made a difference. Whether it’s maintaining schedules or updating records, showing that you can manage data accurately will impress the interviewers.
✨Ask Insightful Questions
At the end of the interview, don’t forget to ask questions that show your interest in the role and the organisation. Inquire about the types of maintenance challenges they face or how they measure success in their maintenance activities. This shows you're proactive and genuinely interested in contributing to their team.
