At a Glance
- Tasks: Provide high-level support to the University Executive Board and manage complex diaries.
- Company: Join a leading university with a commitment to inclusivity and diversity.
- Benefits: Competitive salary, flexible hours, and a supportive work environment.
- Other info: Agile working system with opportunities for job sharing and career growth.
- Why this job: Be part of a dynamic team supporting senior leaders in a fast-paced setting.
- Qualifications: Experience as an executive assistant or university administrator with strong communication skills.
The predicted salary is between 31236 - 34610 £ per year.
This is an exciting opportunity to join the Vice-Chancellor's Office as an Executive Personal Assistant. Working as part of a team of Executive Personal Assistants, you will play a key role in delivering effective, efficient, and responsive support to members of the University Executive Board.
This role will provide proactive, high-level support to the members of University Executive Board (UEB) and other senior colleagues. Work will often be confidential and urgent, so the postholder will be expected to use initiative and sound judgement to maintain the work schedule of these senior staff. The post holder will be responsible for supporting high-level internal meetings, including groups within the University’s governance structure.
Your Duties Will Include:
- Managing complex diaries and email correspondence on behalf of Executive Board members
- Supporting committees and meetings by preparing agendas, taking minutes, and tracking actions
- Liaising with a wide range of people, both internal and external stakeholders
- Undertaking projects and other activities to support Executive Board priorities and the Vice-Chancellor's Office
You will have experience as an executive or personal assistant, or be an experienced university administrator who is looking to apply your skills in a fast-paced, dynamic environment supporting the University’s most senior leaders.
To Succeed In This Role, You Will Have:
- A proactive, can-do attitude, and an ability to work both independently and as part of a team
- Highly developed oral and written communication skills with strong attention to detail
- Excellent IT skills, particularly in Microsoft Office
- An ability to respond to changing priorities, often at short notice
- Exceptional interpersonal skills and confidence in engaging with a wide range of people
- Confidence in handling complex and confidential matters
This role is being offered at 29.5 hours, although requests for hours below this will be considered, depending on business need. This role is available on a job share basis.
The University is committed to creating and maintaining an inclusive environment for all staff regardless of age, disability, family or caring responsibilities, gender identity, marital status, pregnancy or maternity, race, religion or belief (including non-belief), sex and sexual orientation. We embrace equality and diversity in our working, learning, research and teaching environment and are committed to maintaining a supportive and inclusive community. We particularly encourage applicants from Minority Ethnic backgrounds because the University is under-represented by Minority Ethnic staff.
For the vast majority of our roles we operate an agile working system, with time split between working on campus and at the employee's home. It is the University's expectation that home working will take place within the UK.
Further information about working for us, as well as the wide range of benefits we offer, can be found in the working with us section of our vacancies page.
Executive Personal Assistant (29.5 Hours per week) - Internal only in Brighton employer: University of Brighton
The University of Brighton is an excellent employer, offering a supportive work culture that prioritises employee development and collaboration. As an Academic Administration & Compliance Lead, you will benefit from a dynamic environment that encourages professional growth while making a meaningful impact on students and staff alike. Located in a vibrant city, the university provides unique opportunities for networking and engagement within the academic community.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Personal Assistant (29.5 Hours per week) - Internal only in Brighton
✨Tap into Leadership Networks
Join industry-specific groups on platforms like LinkedIn or attend local management meetups. Networking with fellow leaders can open doors to part-time roles and help you get a feel for the corporate culture at companies like University of Brighton.
✨Leverage Your Existing Connections
Don’t hesitate to ask your professional contacts if they know of any part-time leadership positions. Sometimes it's all about who you know, and your connections might have the inside scoop on opportunities that aren't publicly advertised.
✨Spotlight Your Leadership Skills
When you show up to interviews or networking events, make sure to highlight your leadership experience and successes. Tailor your discussion points to how you can bring value to University of Brighton in a part-time capacity, focusing on your ability to drive team performance.
✨Consider Consulting for Flexibility
If you're keen on part-time leadership roles, think about contracting or consulting. It can provide you with a broader range of experiences and allows you to build a diverse portfolio of projects, showcasing your leadership across different challenges.
We think you need these skills to ace Executive Personal Assistant (29.5 Hours per week) - Internal only in Brighton
Some tips for your application 🫡
Showcase Your Leadership Style:Incorporate examples from your experiences that highlight your leadership style and effectiveness. We want to see how you've managed teams or contributed to strategic initiatives, even if it was in a part-time capacity. Make sure to reflect on your decision-making process and any measurable outcomes you've achieved.
Cater to the Corporate Environment:Tailor your CV to highlight skills that are crucial for corporate leadership, like strategic thinking, problem-solving, and people management. Don’t forget to mention relevant coursework or certifications that align with the part-time role. It's all about showing how you can bring value to University of Brighton through your academic and professional background.
Make Your Part-Time Availability Clear:Since this is a part-time role, be upfront about your availability in your cover letter. Let us know how many hours you can dedicate each week and how your schedule fits with the needs of University of Brighton. This helps us understand how you can seamlessly integrate into our team while balancing your commitments.
Engage with Our Vision:In your cover letter, express your enthusiasm for University of Brighton’s mission and how your values align with our corporate culture. We want to see your passion for leadership and management in action, so don't hold back on conveying what draws you to this specific part-time opportunity!
How to prepare for a job interview at University of Brighton
✨Show Off Your Strategic Thinking
In corporate leadership, they’re looking for someone who can think strategically and make tough decisions. Be ready to discuss past leadership experiences where you had to analyse complex situations and come up with solutions. Think of using the STAR method to structure your answers—it's a game changer for giving clear examples!
✨Prepare for Behavioural Questions
Expect plenty of behavioural questions during your interview with University of Brighton. They might ask how you've handled team conflicts or how you’ve inspired others. Brush up on key leadership theories or practices you've applied before, so you can demonstrate your fit for a part-time role without sacrificing experience.
✨Know Your Numbers
Even in part-time corporate roles, you might be asked to discuss key performance indicators or metrics relevant to the position. Brush up on how you’ve used data to drive decisions or track project success. It's a good way to show you understand the business side of leadership and can contribute meaningfully from day one!
✨Demonstrate Flexibility and Commitment
In a part-time role, the ability to adapt to changing priorities is key. Be prepared to talk about how you manage your time and remain committed to your responsibilities. Share a few anecdotes showcasing your dedication and how you maintain high performance even with part-time hours. It's all about showing you can make a difference without being full-time!
