Job Description
Position: Events Assistant (Part-time) in the Conferences and Events department, Campus Services
Duration: 22/06/2026 – 25/06/2026
Hourly rate: £13.45 per hour plus holiday entitlement
Number of positions: 2
Job Context
The Conferences and Events department is looking for 2 students to support a conference scheduled for 22nd‑25th June 2026. The role involves assisting the client with venue and IT queries, uploading presentations to lecture theatre computers, and providing a client/customer-facing support during the event.
Main Duties
- Assist with the computer POD system in the lecture rooms – turning the equipment on and ensuring it is working correctly.
- Ensure speaker PowerPoint presentations are added to the correct room for each session.
- Monitor and ensure the smooth running of the conference.
- Provide wayfinding assistance for conferences (internal & external).
- Set up rooms for exhibitions.
- Assist with loading talks or running mics for lecture theatres.
- Act as a point of contact for any issues on site and escalated to the Event Manager.
- Keep the venue tidy and address any safety hazards.
- Remain vigilant and observe the audience during performances, ensuring their safety, well-being, and comfort.
- Address any safety hazards by referring them to the Duty Manager.
- Assist with directing patrons as required in the event of an evacuation.
Required Knowledge, Skills, Qualifications & Experience
- Experience providing excellent customer service to the public.
- Confidence with basic IT systems.
- Retail sales experience desirable.
- Awareness of Health and Safety issues.
- Experience working in a performance or events-based environment advantageous.
Further Details
The successful candidates will need to be available to undertake a range of hours across the period of 22nd‑25th June 2026.
Contact
For any informal queries, please contact Daniel Whateley at d.t.whateley@bham.ac.uk.
Eligibility & Working Hours
You are only eligible to apply to this role if you are a current University of Birmingham student. All students are restricted to working up to 20 hours per week during term time for a maximum of 13 consecutive weeks. If your course does not follow the usual academic timetable (e.g. PGT, PGR or PhD), you and your supervisor must formally agree on vacation periods if this role exceeds 20 hours per week. International students must apply to the Registry for the appropriate authorised absence.
