At a Glance
- Tasks: Coordinate administrative processes for summer programmes, supporting students and teachers.
- Company: Birmingham International Academy, a vibrant educational environment.
- Benefits: Earn £14.27 per hour plus holiday entitlement, gain valuable experience.
- Other info: Full-time role available from June to September, perfect for students.
- Why this job: Make a real impact while enhancing your skills in a dynamic team.
- Qualifications: GCSE Maths and English (A*-C) or equivalent; proficiency in Microsoft Office.
The predicted salary is between 28000 - 30000 € per year.
The post is for a Clerical Assistant in the Academic Services division, specifically Birmingham International Academy. The position is full‑time and will run from 22 June 2026 to 18 September 2026 at grade 3, with an hourly rate of £14.27 plus holiday entitlement.
Job Summary
The successful candidate will be a key member of the BIA Operations and Administrative Team, coordinating major administrative processes for the BIA summer programmes that support around 1,000 students and over 100 new teachers. The role involves operational oversight, workflow improvement, data quality assurance and high‑quality service delivery to staff and students.
Main Duties
- Lead the coordination of student attendance monitoring, ensuring accurate data capture and resolving discrepancies.
- Manage database integrity, ensuring accuracy so reports can be generated reliably.
- Check student application status and respond to standard emails.
- Conduct audits of Canvas courses and other BIA systems, identify issues and implement improvements.
- Assist in Student induction days, manage temporary staff and serve as the primary contact for queries.
- Serve as the main administrative contact for teaching staff regarding exam grades, ensuring smooth communication.
- Support exam activities, including auditing rooms and coordinating resits.
- Collate student marks and prepare exam board documentation.
- Prepare student reports.
- Administer teacher observations.
- Provide administrative support for internal CPD conferences and BIA events.
- Lead the production of CPD certificates.
- Produce accurate minutes for meetings and track follow‑up actions.
- Coordinate student surveys, analyse feedback and prepare summary reports.
- Handle complex staff and student queries, resolving issues without escalation where possible.
- Train sessional staff on administrative tasks as required.
- Provide reception cover when needed and act as a reliable point of contact for stakeholders.
Required Knowledge, Skills, Qualifications & Experience
- Good standard of literacy and numeracy; evidence may be provided by GCSE Maths and English (or equivalent) A*‑C/9‑4 or equivalent qualification.
- Proficiency in Microsoft Office suite.
- Attention to detail and accuracy.
- Excellent team‑working and communication skills, both written and verbal.
- Customer‑focused approach.
- Ability to organise own workload.
- Initiative and proactive problem‑solving skills.
- Ability to prioritise complex workloads.
- Aware of how diversity considerations affect own area (e.g., dietary requirements, dress code).
Further Details
The role requires full availability to work 37 hours per week throughout the summer break. Applicants must be undergraduate, Masters, PhD or other students who can work full time hours during summer break. Consult the Worklink Portal for eligibility confirmation. All students are restricted to working up to 20 hours per week during term time for a maximum of 13 consecutive weeks unless a formal agreement with a supervisor allows more. International students must apply to the Registry for the appropriate authorised absence. Only current University of Birmingham students are eligible to apply. Right‑to‑work checks are required before work commences.
Contact Esther Reeves – e.h.reeves@bham.ac.uk
Student Casual – Clerical Assistant – Birmingham International Academy – Grade 3 – 901362 employer: University of Birmingham
The Birmingham International Academy offers a dynamic and supportive work environment for students seeking meaningful employment as Clerical Assistants. With a focus on professional development, the role provides opportunities to enhance administrative skills while contributing to the success of summer programmes that support a diverse student body. Employees benefit from competitive pay, a collaborative team culture, and the chance to make a real impact in an academic setting.
StudySmarter Expert Advice🤫
We think this is how you could land Student Casual – Clerical Assistant – Birmingham International Academy – Grade 3 – 901362
✨Tip Number 1
Get to know the Birmingham International Academy! Research their summer programmes and understand what they do. This will help you tailor your conversations and show that you're genuinely interested in being part of the team.
✨Tip Number 2
Network like a pro! Reach out to current or past employees on LinkedIn, or even chat with fellow students who might have insights. They can give you the inside scoop on what it’s really like to work there.
✨Tip Number 3
Prepare for the interview by practising common questions related to clerical tasks and teamwork. Think about examples from your experience that showcase your attention to detail and problem-solving skills.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who take the initiative to engage with us directly.
We think you need these skills to ace Student Casual – Clerical Assistant – Birmingham International Academy – Grade 3 – 901362
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your application to highlight how your skills and experiences align with the role of Clerical Assistant. We want to see how you can contribute to the BIA Operations and Administrative Team!
Show Off Your Skills:Don’t forget to mention your proficiency in Microsoft Office and any relevant experience you have with data management or customer service. We love seeing candidates who can demonstrate their attention to detail and problem-solving skills.
Be Clear and Concise:When writing your application, keep it straightforward and to the point. Use clear language and structure your thoughts logically so we can easily see why you’re a great fit for the position.
Apply Through Our Website:Remember to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the role. We can’t wait to hear from you!
How to prepare for a job interview at University of Birmingham
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the job description. Familiarise yourself with the key responsibilities like coordinating student attendance and managing databases. This will help you demonstrate how your skills align with what they’re looking for.
✨Showcase Your Communication Skills
Since the role involves a lot of communication with staff and students, be prepared to discuss your previous experiences in this area. Think of examples where you’ve successfully resolved queries or improved communication processes. This will highlight your customer-focused approach.
✨Demonstrate Attention to Detail
Given the importance of data accuracy in this role, be ready to talk about how you ensure precision in your work. You could mention specific tools or methods you use to maintain data integrity, which will show that you take this responsibility seriously.
✨Prepare Questions About the Team
Interviews are a two-way street! Prepare thoughtful questions about the BIA Operations and Administrative Team. Ask about their current challenges or how they measure success in this role. This shows your genuine interest and helps you assess if it’s the right fit for you.
