Senior Project Administrator -School of Engineering - 107661 - Grade 5 - 9590 in Birmingham

Job Description

The role is for a Senior Administrator supporting the EPSRC Collaborative AI in Manufacturing Sustainability (Co‑AIMS) Hub, part of the School of Engineering.

• Position Details
• School of Engineering, University of Birmingham, Edgbaston, Birmingham, UK
• Grade 5 – maximum salary £31,900
• Part‑time 0.8 FTE (28 hours per week)
• Fixed‑term contract up to September 2029
• Closing date 2 August 2026

Benefits

• 40 days paid holiday per year
• 1 day per year for volunteering
• Occupational sick pay
• Pension scheme
• Subsidised day nurseries
• Flexible working arrangements

Responsibilities

• Deal with complex systems and procedures, offering advice and resolving queries independently.
• Exercise judgment on response to queries or direction of work within manager’s parameters.
• Maintain high‑profile working relationships with key stakeholders, fielding enquiries and disseminating information.
• Organise events: book venues, send invitations, arrange refreshments, liaise with speakers, manage bookings, coordinate colleagues, advertise, collate feedback, and report back.
• Manage smaller projects independently; conduct desk research and source data for wider projects.
• Use complex University systems to research, analyse, and interpret data, producing bespoke reports and resolving data issues.
• Support the management, development and implementation of operational processes and systems.
• Process complex data (financial, HR, student‑related or other), monitor accuracy, chase missing information, and resolve issues.
• Provide specialist advice and training to colleagues on relevant activity areas.
• Provide professional secretarial support to committees and meetings as required.
• You may be required to be responsible for one or more of the following:
• Monitoring budgets, processing payments, authorising expenditure, raising concerns where finances are not in line.
• Procurement of goods and services through the University system.
• Updating and writing content for the department’s communications (e. g. intranet, web pages).
• Dealing with health and safety and facilities issues.
• Arranging international visitor accommodations including visas and travel.
• Monitoring internal procedures/compliance and ensuring they are followed and disseminated.
• Support equality and diversity values, moderating behaviour to avoid discriminatory impact or bias.

Qualifications & Experience

• Educated to A Level standard or equivalent Level 3 qualification, or relevant work experience evidencing the required skills and ability.
• Minimum grade C/4 in Mathematics and English at GCSE or equivalent.
• Highly proficient IT skills – complex electronic diaries, email, MS Office (Excel, Power Point) and experience with an enterprise resource planning package.
• Ability to learn new IT skills and software quickly.
• Proven ability to plan ahead, anticipate requirements and manage time effectively, progressing tasks concurrently to deadline.
• Excellent written and verbal communication skills for diverse audiences.
• Excellent interpersonal skills – inspiring confidence, commanding authority, delivering high‑quality customer service.
• Professionalism, tact, diplomacy, and discretion handling sensitive information.
• High initiative, personal judgement, resourcefulness, flexibility, and a self‑motivating approach.
• Ability to work effectively in a large, complex organisation and develop an understanding of University operations.
• Understanding of policy and procedures and their application.
• Commitment to equality, diversity and the avoidance of discrimination.
• Ability to identify and respond to equality and diversity issues in line with relevant policies.
• Contact
• Informal enquiries: Laura Harvey – l. j. harvey@bham. ac. uk
• Equality, Diversity & Inclusion

The University accepts applicants from all backgrounds and is committed to fostering an inclusive environment.

The University holds Athena SWAN, Race Equality Charter and Disability Confident accreditations.

Application Process Note

Use of AI in applications: The University wants your own written communication style.

Applications that rely too heavily on AI tools may be perceived as generic and may not be considered further.

All applicants are encouraged to submit a standard CV and cover letter that comply with the University’s EEO/EEI statement.

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