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- Tasks: Support administrative duties, manage diaries, and coordinate events for the College of Life and Environmental Sciences.
- Company: Join the University of Birmingham, a leading global university with over 100 years of history.
- Benefits: Enjoy 40 days paid holiday, flexible working, and professional development opportunities.
- Why this job: Make a real impact in a dynamic environment while developing your career in higher education.
- Qualifications: A Levels or equivalent, strong IT skills, and excellent communication abilities required.
- Other info: Diverse and inclusive workplace with excellent transport links and campus facilities.
The predicted salary is between 29647 - 31460 £ per year.
Location: University of Birmingham, Edgbaston, Birmingham UK
Full time starting salary is normally in the range £29,647 to £31,460, with potential progression once in post to £35,388
Grade: 5
Full Time, Fixed Term contract for 12 months
Closing date: Friday 20th February
This role is also open as an internal secondment opportunity which would need to be agreed by your current line manager.
As a Operations Coordinator within the LES College Hub you will provide support for a broad range of administrative duties, some of which may be complex. You will use your excellent organisational skills and attention to detail to ensure the people you support are well prepared, and that the tasks you carry out are completed to a high quality in a timely manner. The role will involve liaison with members of staff from the College Hub, the Schools and wider University.
Main duties:
- Undertake complex diary management and meeting planning, usually 6-12 months ahead, making decisions on the best use of time.
- Proactive inbox management, with confidence to make decisions on behalf of others where appropriate.
- Dealing with a wide range of more complex enquiries and correspondence independently.
- Maintain high profile working relationships with key stakeholders.
- Proactive preparation and collation of meeting-related papers.
- Arranging complex UK and overseas travel.
- Organisation of events including booking a venue, sending invitations, arranging refreshments, liaising with speakers.
- Collate, analyse and interpret data.
- Support the management, development and implementation of operational processes and systems.
Required Knowledge, Skills, Qualifications, Experience:
- Educated to A Level standard, or equivalent level 3 qualification.
- Minimum of grade C/4 in Mathematics and English at GCSE or equivalent level 2 qualification.
- Highly proficient IT skills, particularly in handling complex electronic diaries and emails.
- Proven ability to plan ahead and anticipate requirements.
- Excellent verbal and written communication skills.
- Excellent interpersonal skills.
- A high degree of professionalism, tact, and diplomacy.
- A high degree of initiative, personal judgement, resourcefulness, flexibility, and a self-motivating approach.
This role will require you to exercise personal initiative within and beyond the department. You may manage a team or budgets. You will deal with the more complex queries and be expected to resolve any problems in your area of responsibility.
Informal enquiries to Hannah Hands, College Projects and Operations Manager h.hands@bham.ac.uk
Operations Coordinator - College of Life and Environmental Sciences - 107000 - Grade 5 in Birmingham employer: University of Birmingham
Contact Detail:
University of Birmingham Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Operations Coordinator - College of Life and Environmental Sciences - 107000 - Grade 5 in Birmingham
✨Tip Number 1
Network like a pro! Reach out to current employees at the University of Birmingham through LinkedIn or other platforms. Ask them about their experiences and any tips they might have for landing the Operations Coordinator role.
✨Tip Number 2
Prepare for the interview by researching the College of Life and Environmental Sciences. Understand their projects, values, and how you can contribute. This will show your genuine interest and help you stand out!
✨Tip Number 3
Practice your responses to common interview questions, especially those related to organisational skills and teamwork. We all know that confidence is key, so rehearse with a friend or in front of a mirror!
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you’re serious about joining the team at the University of Birmingham.
We think you need these skills to ace Operations Coordinator - College of Life and Environmental Sciences - 107000 - Grade 5 in Birmingham
Some tips for your application 🫡
Be Yourself: When you're writing your application, let your personality shine through! We want to see the real you, so don’t be afraid to express your genuine interest in the role and how your unique experiences make you a great fit.
Tailor Your Application: Make sure to customise your application for the Operations Coordinator role. Highlight your organisational skills and attention to detail, and give examples of how you've successfully managed complex tasks in the past. This will show us you understand what we're looking for!
Showcase Your Skills: Don’t just list your qualifications; demonstrate how your skills align with the job requirements. Use specific examples to illustrate your proficiency in IT, communication, and problem-solving. We love seeing how you can bring value to our team!
Apply Through Our Website: We encourage you to submit your application through our website. It’s the best way to ensure it gets to the right people. Plus, you’ll find all the details you need about the role and our values there!
How to prepare for a job interview at University of Birmingham
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Operations Coordinator role. Familiarise yourself with the key responsibilities like diary management, complex enquiries, and stakeholder communication. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
Since this role requires excellent organisational skills, prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Be ready to discuss how you prioritised your workload and ensured timely completion of tasks, as this will resonate well with the interviewers.
✨Prepare for Scenario Questions
Expect scenario-based questions that assess your problem-solving abilities and decision-making skills. Think of situations where you had to handle complex queries or manage conflicting priorities. Practising these scenarios will help you articulate your thought process clearly during the interview.
✨Emphasise Your Interpersonal Skills
The role involves liaising with various stakeholders, so highlight your interpersonal skills. Prepare to discuss how you've built relationships in previous roles and how you handle difficult conversations. This will show that you can inspire confidence and provide excellent customer service, which is crucial for this position.
