At a Glance
- Tasks: Support senior leadership, coordinate governance, manage projects, and enhance internal communications.
- Company: Join the University of Birmingham, a leader in engineering and physical sciences.
- Benefits: Enjoy 40 days holiday, flexible working, and a generous pension scheme.
- Other info: Be part of a diverse team committed to equality and inclusion.
- Why this job: Make a real impact in a dynamic academic environment while developing your skills.
- Qualifications: Degree level or equivalent experience, strong writing, and organisational skills required.
The predicted salary is between 36636 - 46049 £ per year.
Position Details
Location: University of Birmingham, Edgbaston, Birmingham UK
Salary: £36,636‑£46,049 (potential progression to £48,822)
Grade: 7
Full Time, Permanent
Closing date: 25th June 2026
Our offer to you
People are at the heart of what we do. The University of Birmingham offers a generous benefits package, including 40 days paid holiday, one paid day a year for volunteering, occupational sick pay and a pension scheme. We also provide flexible working arrangements and subsidised day nurseries.
Background
We are recruiting an Executive Officer to join the College of Engineering and Physical Sciences Hub. The role supports senior academic and professional services colleagues, coordinating governance, committee work, briefings, policy development and project management.
Role Summary
The Executive Officer is line‑managed by the Deputy Director of Operations (Administration) and works across the EPS College. The position involves leading on College Governance, coordinating support for committees, preparing briefings, papers, and presentations, undertaking research and policy support, and managing multiple simultaneous projects.
Main Duties
- Executive Support
- Coordinate executive support for the College Academic and Professional Services Senior Leadership Team (SLT).
- Provide general support to College Senior Officers, including research and information gathering, planning and coordinating College activity.
- Support the annual cycle of business planning activity across the College, e.g. School Planning meetings.
- Line manage the College Hub Team.
- Coordinate the College Secretariat to support committees, including agenda, report and minute preparation, follow‑up actions, and particular responsibility for College Board meetings.
- Governance support
- Support delivery of projects: planning, coordination of actions, managing communications, organising events and workshops, and secretarial support for meetings.
- Support coordination and maintenance of College / School Business Continuity Plans.
- Support College processes liaising with Legal Services around Information Security, Freedom of Information and GDPR compliance.
- Monitor College compliance with mandatory training and liaise with Schools on resulting actions.
- Support Professional Services People & Culture activities.
- Communications
- Lead college internal communications, including events and bulletins.
- Coordinate College‑level forums/meetings (e.g. Professional Services Town Hall).
- Write papers, reports, briefings, and management information for internal and external audiences.
- Work with Senior Officers to prepare presentations for meetings.
- Operational Processes
- Collaborate with School Operations Leads to streamline processes, including automation.
- Coordinate with School Operations Leads to ensure process efficiency across Schools and the College.
Person Specification
Skills and Experience
- Degree level or equivalent work experience.
- Outstanding writing skills—producing high‑quality papers, reports, briefings, and presentations to senior management.
- Excellent organisational and administrative skills, with experience managing complex projects.
- Strong IT proficiency, including automation tools, AI technologies and Microsoft 365 cloud applications.
- Excellent interpersonal skills—tact, diplomacy and ability to work at all levels.
- Commitment to Equality, Diversity and Inclusion in an institutional setting.
- Ability to collaborate, persuade and build effective networks.
- Experience researching and analysing complex material to produce policy‑influencing reports.
- Sensitivity to confidentiality and experience working within information governance and statutory compliance frameworks.
- Experience servicing committees and working groups.
- Proactive, flexible, strong time‑management and willingness to respond to changing priorities.
- Initiative, personal judgement and self‑motivation, with creativity and ability to work under broad direction.
- High standard of presentation, accuracy and attention to detail.
- Strong interest and understanding of key policy issues in higher education and management.
Informal enquiries to Mark Jeffery, email: m.c.jeffery@bham.ac.uk
Use of AI in applications
We want to understand your genuine interest in the role and for the written elements of your application to accurately reflect your own communication style. Applications that rely too heavily on AI tools may appear generic and may not progress to interview.
Equality, Diversity and Inclusion Statement
We are committed to fostering an inclusive environment and hold Athena SWAN, Race Equality Charter and Disability Confident accreditations. We work to create a fairer university for everyone.
Executive Officer - College of Engineering and Physical Sciences - 99641 - Grade 7 in Birmingham employer: University of Birmingham
The University of Birmingham is an exceptional employer, offering a supportive and inclusive work environment that prioritises the well-being of its staff. With a generous benefits package including 40 days of paid holiday, flexible working arrangements, and opportunities for professional development, employees are empowered to thrive both personally and professionally. Located in the vibrant Edgbaston area, the College of Engineering and Physical Sciences fosters a culture of collaboration and innovation, making it an ideal place for those seeking meaningful and rewarding careers in higher education.
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We think this is how you could land Executive Officer - College of Engineering and Physical Sciences - 99641 - Grade 7 in Birmingham
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We think you need these skills to ace Executive Officer - College of Engineering and Physical Sciences - 99641 - Grade 7 in Birmingham
Some tips for your application 🫡
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How to prepare for a job interview at University of Birmingham
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