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- Tasks: Support the Chief Executive and Guild President with diary management and stakeholder communication.
- Company: Join a Times 100 Best Companies to Work For employer focused on equality and inclusion.
- Benefits: Enjoy generous leave, full sick pay, and wellbeing allowances.
- Why this job: Be part of a dynamic team where every day brings new challenges and opportunities.
- Qualifications: Experience in administrative support and strong communication skills are essential.
- Other info: Hybrid working model with excellent career development prospects.
The predicted salary is between 31495 - 31495 £ per year.
The Executive Assistant provides high level, professional assistance to the Chief Executive and Guild President, managing complex diaries, understanding their portfolios of work, and being the key contact for all external stakeholders. The role is responsible for Governance matters, including administering the Trustee Board and Committees and meeting our statutory requirements with Companies House and the Charity Commission.
We are looking for applicants who have experience and capability of providing support and administrative assistance to senior members of an organisation with confidence. You will have experience of writing reports and communications for senior staff along with experience of effectively prioritising and planning your own work and working effectively on your own initiative. If this sounds like you, and you enjoy working in a fast-paced organisation where every day is different, we would love to hear from you.
The Benefits
- 5 days close down during Christmas, and 2 during Easter each year, in addition to bank holidays and 21 days annual leave, rising to 26 days after 5 years’ service (meaning you will not work during Christmas, New Year or Easter).
- Full sick pay from the moment you start working for us.
- A comprehensive suite of basic training for all employees which includes Equality & Diversity, Mental Health Awareness and Data Protection.
- Discounted membership rates at University of Birmingham Sport & Fitness.
- The opportunity for new staff to join the NEST pension scheme. The Guild contributes a matched payment of between 4-6% of your salary.
- A range of wellbeing benefits including an annual £50 personal Wellbeing Allowance.
We are a Times 100 Best Companies to Work For employer (2021 & 2022) and in our most recent staff survey (April 2025) 81% of our staff said they would recommend this organisation as a good place to work. The Guild of Students is committed to equality, diversity and inclusion and welcomes applications from all members of the community.
Closing date for applications: Monday 30th March 2026, 9am. Interviews are provisionally expected to take place Tuesday 14th April 2026.
To apply and view more information about this role, please visit: https://www.guildofstudents.com/about/your-union/workwithus/currentvacancies/
Should you need to complete your application in an alternative format, please email: staffing@guild.bham.ac.uk
Executive Assistant in Birmingham employer: University of Birmingham Guild of Students
Contact Detail:
University of Birmingham Guild of Students Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant in Birmingham
✨Tip Number 1
Network like a pro! Reach out to current or former employees on LinkedIn and ask about their experiences. This can give you insider info and might even lead to a referral.
✨Tip Number 2
Prepare for the interview by researching the organisation's values and recent projects. Show us that you’re not just another candidate, but someone who genuinely cares about what we do!
✨Tip Number 3
Practice your responses to common interview questions, especially those related to supporting senior staff and managing complex tasks. We want to see your confidence shine through!
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can leave a lasting impression and show us that you’re really interested in the role.
We think you need these skills to ace Executive Assistant in Birmingham
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Executive Assistant role. Highlight your experience in managing complex diaries and supporting senior staff, as this will show us you understand what we're looking for.
Showcase Your Communication Skills: Since you'll be writing reports and communications for senior staff, it's essential to demonstrate your writing skills. Use clear, concise language in your application to reflect your ability to communicate effectively.
Prioritise Your Experience: We want to see how you've effectively prioritised and planned your work in previous roles. Share specific examples that showcase your organisational skills and ability to work on your own initiative.
Apply Through Our Website: Don't forget to submit your application through our website! It's the best way for us to receive your details and ensures you're considered for the role. We can't wait to hear from you!
How to prepare for a job interview at University of Birmingham Guild of Students
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Executive Assistant role. Familiarise yourself with the responsibilities like managing complex diaries and supporting senior members. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Showcase Your Communication Skills
Since you'll be writing reports and communications for senior staff, it's crucial to highlight your communication skills during the interview. Prepare examples of past experiences where you've effectively communicated complex information or managed stakeholder relationships.
✨Demonstrate Your Organisational Skills
The role requires excellent prioritisation and planning abilities. Be ready to discuss how you manage your workload and ensure tasks are completed efficiently. You could even share a specific example of a time when you successfully juggled multiple responsibilities.
✨Emphasise Your Initiative
Working independently is key in this role. Share instances where you've taken the initiative to solve problems or improve processes. This will show that you can thrive in a fast-paced environment and are proactive in your approach.