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- Tasks: Support the Faculty Hub team with reception, administration, and event coordination.
- Company: Join a vibrant university environment that values diversity and inclusion.
- Benefits: Enjoy generous leave, discounts, professional development, and a supportive workplace.
- Why this job: Kickstart your career in a dynamic role where every day brings new challenges.
- Qualifications: Strong communication skills and a proactive attitude are essential.
- Other info: Full-time role with excellent growth opportunities until October 2026.
The predicted salary is between 24000 - 36000 ÂŁ per year.
About The Role
We are seeking an organised, adaptable and proactive individual to join our busy Faculty Hub team as a Department Administrative Assistant. This is an excellent opportunity for individuals, including recent school leavers, who are looking to take their first steps in a professional administrative career, in a dynamic and fast‑paced position where no two days are the same.
Your Responsibilities Will Include
- Reception support – act as the first point of contact for students, staff and visitors, dealing with enquiries in person, by phone and by e‑mail in a professional and friendly manner.
- General office administration – carry out tasks such as filing, photocopying, data entry, raising purchase requests and organising meetings or events.
- Student and staff support – help maintain accurate records, assist with teaching‑related administration and support staff with day‑to‑day tasks.
- Events and activities – provide practical support for applicant visit days, open days, inductions and departmental events, ensuring a welcoming experience for all attendees.
- Web and systems administration – assist with updating departmental web pages, online learning platforms and the preparation of data and reports.
Skills and Behaviours
- Good communication skills and a helpful, professional manner.
- Prioritise effectively and manage competing deadlines.
- Work independently, using initiative to solve problems.
- Quickly learn and adapt to new systems and procedures.
- Communicate confidently and work well as part of a collaborative team.
Further Information
This role is offered on a full‑time (36.5 hours a week) fixed‑term basis until 31 October 2026. For an informal discussion, please contact Sarah Stead, Department Operations Manager (sls39@bath.ac.uk).
What We Can Offer You
- Free counselling services through Health Assured
- Cycle to work scheme
- Electric vehicle salary‑sacrifice scheme
- Staff discount at Team Bath gym
- Staff discounts on postgraduate tuition fees
- Staff discount on language courses
- Generous employer contributory pension schemes
- Generous annual leave allowance with an additional 5 discretionary days for a positive work‑life balance
- A wide range of personal and professional development opportunities including Apprenticeships, LinkedIn Learning and more
- Free entry to the Holburne Museum in Bath
- Local discounts and more
- A family‑friendly workplace
- An excellent reward package that recognises the talents of our diverse workforce
- Relocation allowance
- Visa reimbursement and interest‑free loan to help with immigration expenses
Right to Work in the UK
We do not assess immigration or right‑to‑work status until the offer stage. Being invited to interview does not guarantee you are eligible for visa sponsorship and all offers are conditional on meeting right‑to‑work requirements. Further information is available on our application support webpage.
Anonymous Shortlisting
We are constantly seeking to reduce unconscious bias in our assessment process, with the goal of creating an inclusive and equal assessment process. As part of this, personal details such as your name may be removed from application forms at the initial shortlisting stage.
Diversity & Inclusion
We consider ourselves to be a university where difference is celebrated, respected and encouraged. We have an excellent international reputation with staff from over 60 different nations and have made a positive commitment towards gender equality and intersectionality, receiving a Silver Athena SWAN award. We truly believe that diversity of experience, perspectives and backgrounds will lead to a better environment for our employees and students and encourage applications from all genders, backgrounds and communities, particularly from under‑represented groups. We are committed to maintaining a safe and secure environment for our students, staff and community by reinforcing our Safer Recruitment commitment.
We are a signatory of the Armed Forces Covenant and an accredited Disability Confident Leader; an autism friendly university, committed to building disability confidence and supporting disabled staff.
Essays for your application
Find out more about our benefits and watch the video to hear from our staff about what makes the University of Bath a great place to work as well as following us on X and LinkedIn.
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Department Administrative Assistant employer: University of Bath
Contact Detail:
University of Bath Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Department Administrative Assistant
✨Tip Number 1
Get to know the company culture! Before your interview, do a bit of research on the Faculty Hub team and the University of Bath. Understanding their values and mission can help you tailor your responses and show that you're genuinely interested in being part of their community.
✨Tip Number 2
Practice makes perfect! Run through common interview questions with a friend or family member. This will help you articulate your thoughts clearly and confidently, especially when discussing your communication skills and ability to manage competing deadlines.
✨Tip Number 3
Show off your adaptability! Be ready to share examples of how you've quickly learned new systems or solved problems in the past. This is key for a role where no two days are the same, and it’ll demonstrate your proactive nature.
✨Tip Number 4
Don’t forget to follow up! After your interview, send a quick thank-you email to express your appreciation for the opportunity. It’s a nice touch that shows your professionalism and keeps you fresh in their minds as they make their decision.
We think you need these skills to ace Department Administrative Assistant
Some tips for your application 🫡
Be Yourself: When you're writing your application, let your personality shine through! We want to get to know the real you, so don’t be afraid to show your enthusiasm for the role and how you can contribute to our team.
Tailor Your Application: Make sure to customise your application to highlight the skills and experiences that match the job description. We’re looking for organised and adaptable individuals, so showcase any relevant experience that demonstrates these qualities.
Keep It Clear and Concise: We appreciate a well-structured application. Use clear language and keep your sentences concise. This will help us quickly see how you fit into the role and the team. Remember, first impressions count!
Apply Through Our Website: Don’t forget to submit your application through our website! It’s the best way to ensure it reaches us directly. Plus, you’ll find all the info you need about the role and our amazing benefits there.
How to prepare for a job interview at University of Bath
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the responsibilities of a Department Administrative Assistant. Familiarise yourself with tasks like reception support, general office administration, and event coordination. This will help you demonstrate how your skills align with what they’re looking for.
✨Show Off Your Communication Skills
Since this role involves interacting with students, staff, and visitors, practice your communication skills. Be ready to share examples of how you've handled enquiries or resolved issues in a friendly and professional manner. This will show that you can be the welcoming face they need.
✨Demonstrate Your Organisational Skills
Prepare to discuss how you prioritise tasks and manage deadlines. Think of specific instances where you’ve successfully juggled multiple responsibilities. This will highlight your ability to thrive in a fast-paced environment, which is key for this position.
✨Be Ready to Adapt
The job requires quick learning and adaptability to new systems. Share experiences where you’ve had to learn something new on the job or adapt to changes. This will show that you’re proactive and can handle the dynamic nature of the role.