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- Tasks: Support an executive by managing diaries, communications, and travel plans.
- Company: Join the University of Bath, a diverse and inclusive workplace.
- Benefits: Enjoy flexible hours, generous leave, and professional development opportunities.
- Why this job: Make a real impact while working in a dynamic university environment.
- Qualifications: Strong organisational skills and ability to handle confidential information.
- Other info: Part-time role with excellent career growth and a supportive culture.
The predicted salary is between 18741 - 22416 £ per year.
Are you a highly organised, proactive individual who thrives in a fast-paced environment? We are seeking an experienced Personal Assistant to deliver exceptional, responsive support to one of our executives.
In this critical role, you will facilitate the smooth functioning of the University’s senior team by managing diaries, coordinating communications, and anticipating needs with discretion and precision. You will conduct yourself with utmost professionalism: handling confidential information with integrity, balancing competing priorities, and making sound judgements on behalf of the Executive. This is a demanding role, but your proactive approach and calmness under pressure will enable you to make a real difference at the heart of the University.
Key Responsibilities:
- Acting as the first point of contact for all internal and external queries by MS Teams, email and in person
- Managing complex diary demands
- Assisting with travel planning and itinerary management
- Drafting standard correspondence and minuting meetings
- Commissioning and overseeing the quality of briefing material
- Managing financial transactions (e.g. processing expenses and purchasing)
- Organising documents and files
- Coordinating visits and events
About you
We’re looking for someone with:
- exceptional organisational skills
- strong written and verbal communication
- the ability to multitask and prioritise
- the ability to handle sensitive/confidential information
- a professional and positive approach
- excellent IT skills (Microsoft Word, Excel, PowerPoint)
This is a part-time role working 18.25 hours per week (0.5 fte) from Monday to Wednesday, for a fixed-term period until November 2026 to cover parental leave.
We consider ourselves to be a university where difference is celebrated, respected and encouraged. We have an excellent international reputation with staff from over 60 different nations and have made a positive commitment towards gender equality and intersectionality receiving a Silver Athena SWAN award. We truly believe that diversity of experience, perspectives, and backgrounds will lead to a better environment for our employees and students and encourage applications from all genders, backgrounds, and communities, particularly from under-represented groups, and value the positive impact that will have on the university.
We are committed to maintaining a safe and secure environment for our students, staff, and community by reinforcing our Safer Recruitment commitment.
What we can offer you
We’re continually expanding our benefits package to better support you and enhance your experience with us and the below is just an example of some of the many great benefits we offer:
- Free counselling services through Health Assured
- Cycle to work scheme
- Electric vehicle salary sacrifice scheme
- Staff discount at Team Bath gym
- Staff discounts on postgraduate tuition fees
- Staff discount on language courses
- Generous employer contributory pension schemes
- Generous annual leave allowance with an additional 5 discretionary days so that you can enjoy a positive work life balance
- A wide range of personal and professional development opportunities including Apprenticeships, LinkedIn Learning and more
- Free entry to the Holburne Museum in Bath
- Local discounts and more
- A family-friendly workplace
- An excellent reward package that recognises the talents of our diverse workforce
- Relocation allowance
Find out more about our benefits and watch the video to hear from our staff about what makes the University of Bath a great place to work.
Personal Assistant (CC13274) - Bath, BA2 7AY employer: University of Bath
Contact Detail:
University of Bath Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Personal Assistant (CC13274) - Bath, BA2 7AY
✨Tip Number 1
Network like a pro! Reach out to current or former employees at the University of Bath on LinkedIn. A friendly chat can give you insider info and might even lead to a referral.
✨Tip Number 2
Prepare for the interview by practising common questions for Personal Assistants. Think about how your organisational skills and ability to multitask can shine in this role.
✨Tip Number 3
Showcase your tech skills! Be ready to discuss your experience with Microsoft Office, especially Word and Excel, as these are key for the role. Maybe even bring examples of your work!
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen. Plus, it shows you’re serious about joining our team at the University of Bath.
We think you need these skills to ace Personal Assistant (CC13274) - Bath, BA2 7AY
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter to highlight your organisational skills and experience in managing diaries and communications. We want to see how you can bring your unique flair to the role!
Showcase Your Professionalism: Since this role involves handling confidential information, it's crucial to demonstrate your ability to maintain discretion and professionalism. Share examples from your past experiences where you've successfully managed sensitive situations.
Highlight Your IT Skills: We’re looking for someone with excellent IT skills, especially in Microsoft Word, Excel, and PowerPoint. Don’t forget to mention any relevant software or tools you’ve used that could make your application stand out!
Apply Through Our Website: To ensure your application gets the attention it deserves, make sure to apply through our website. It’s the best way for us to receive your details and keep track of your application!
How to prepare for a job interview at University of Bath
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Personal Assistant. Familiarise yourself with managing diaries, coordinating communications, and handling confidential information. This will help you demonstrate your knowledge and show that you're proactive.
✨Showcase Your Organisational Skills
Prepare examples of how you've successfully managed multiple tasks or complex schedules in the past. Be ready to discuss specific tools or methods you use to stay organised, as this is crucial for the role. Highlighting your ability to prioritise will impress the interviewers.
✨Practice Professional Communication
Since strong written and verbal communication skills are essential, practice articulating your thoughts clearly. You might even want to draft a few emails or responses to common queries related to the role. This will help you convey professionalism during the interview.
✨Demonstrate Discretion and Integrity
Be prepared to discuss situations where you've handled sensitive information with care. Share examples that showcase your judgement and ability to maintain confidentiality. This will reassure the interviewers that you can be trusted with important matters.
