Project Administrator in Brighton

Main area Project Administration Grade Band 5 Contract Fixed term: 3 years (Secondment (internal) possible) Hours

• Full time
• Flexible working

37.5 hours per week (Flexible working to be agreed) Job ref 279-8387841-NOV26

Employer University Hospitals Sussex NHS Foundation Trust Employer type NHS Site Brighton Town Brighton Salary £32,073 - £39,043 per annum Salary period Yearly Closing 18/11/2026 23:59

At UHSussex we’re proud to be at the heart of the NHS. As one of the UK’s largest acute trusts, we’re a leading example of the excellence, the ambition and the values that have embodied the NHS for over 70 years.

Our hard-working, talented and dedicated people work together towards a common goal – to deliver Excellent Care Everywhere for our patients, our people and our communities. Whatever your role here at UHSussex you will play a part in driving us forwards and in improving the lives of patients across Sussex.

At UHSussex, diversity is our strength, and we want you to feel included to help us deliver Excellent Care Everywhere. Your uniqueness and experiences will be part of our creative and innovative community where everyone is encouraged to succeed. We have a range of staff networks to help break down barriers, and can offer a buddy to help new members settle in. We’re proud to be a Disability Confident Employer (Level 3) and a Veteran Aware Trust.

We value compassion, inclusion and respect as our core values . We treat our patients and staff with the same compassion and empathy we expect for ourselves. We’re here for them when they need us, and we go above and beyond to meet their needs. This can be seen in our wellbeing programme for staff which is extensive and designed to support you when you need it, including where possible, flexible working to support work life balance - because we know that to look after others we must first look after ourselves.

As a university trust and a leader in healthcare research , we value learning, teaching and training so that we can be the best that we can be. From the moment you start with us and throughout your career we will help you to grow and develop. We hope that in choosing UHSussex you are choosing a long and happy career where you will be able to see the difference you make and feel valued for all that you do.

Job overview

Job overview

University Hospitals Sussex NHS Foundation Trust is seeking an EPR Project Administrator to join the Electronic Patient Record (EPR) Programme, one of the Trust's largest and most complex digital transformation initiatives. This is an exciting opportunity to play a key role in supporting the delivery of a programme that will transform the way care is delivered across the Trust.

The EPR Project Administrator will provide comprehensive programme management office (PMO) and project administration support across multiple EPR workstreams. The post holder will be responsible for coordinating governance activities, maintaining project documentation, monitoring programme progress, and supporting programme reporting to ensure effective delivery of programme objectives.

You will join our EPR Programme Team at a pivotal time of digital transformation. The team has a strong track record of delivering large-scale transformation programmes and has recently received national recognition through nominations at the HSJ Digital Awards and Lean Competency System Awards. This is an excellent opportunity to contribute to a programme that will have a lasting impact on staff and patient experience.

Main duties of the job

About the role

As the EPR Project Administrator, you will provide structured programme support within a fast-paced, multi-site digital transformation environment. You will work closely with the EPR Customer Participation Lead, Programme Manager, Project Managers and wider EPR Programme Team to ensure programme governance, reporting and project controls are effectively managed.

You will coordinate meetings, manage programme documentation, maintain risk, issue and action logs, monitor project progress and support the production of reports, presentations and programme updates for a range of governance groups and stakeholders. You will also support programme communications, engagement activities and workshops, helping to ensure that workstreams remain aligned and programme milestones are achieved.

This role provides an opportunity to work at the centre of a major digital transformation programme, engaging with senior leaders, clinical teams, operational services and digital colleagues across the Trust.

Working for our organisation

Working for our organisation

At UHSussex, diversity is our strength, and we want you to feel included to help us always deliver Excellent Care Everywhere, as shown in our Outstanding for Caring CQC rating. Your uniqueness and experiences will be part of our creative and innovative community where everyone is encouraged to succeed. We have a range of staff networks to help break down barriers, and can offer a buddy to help new members settle in. We’re proud to be a Disability Confident Employer (Level 3) and a Veteran Aware Trust.

Detailed job description and main responsibilities

Please note that if you currently work for another NHS Trust or UHSussex and you are applying to accept this position as a secondment opportunity, before applying you must seek agreement and authorisation from your current Trust/Manager. Secondments can’t be agreed without this approval. If you are unable to gain approval, you should refrain from applying unless you wish to take this role as a fixed term position.

Please note: This role does not meet the minimum criteria for visa sponsorship under the current UK immigration rules, which set specific salary and skill thresholds. As such, we are unable to provide sponsorship for this post. Applicants will therefore need to already have the right to work in the UK to be considered. We include this information at the outset to provide clarity and avoid unnecessary inconvenience for applicants.

If you do not meet the sponsorship requirements, and you are applying using a Graduate visa as your right to work, you must have a minimum of 18 months remaining on your visa at time of application.

Key responsibilities

• Provide comprehensive administrative and PMO support across multiple EPR projects and workstreams.
• Coordinate and maintain programme documentation, project plans, RAID logs, action trackers and governance records.
• Monitor project and programme progress, proactively chasing updates and ensuring information remains accurate and up to date.
• Prepare and quality check reports, presentations, briefing papers and governance documentation for programme boards, steering groups and senior stakeholders.
• Schedule, organise and support meetings, workshops and engagement events, including preparation of agendas, minute taking and action management.
• Support project planning activities, including coordination with external suppliers, clinical teams, IT services and training functions.
• Manage information held within programme systems, including SharePoint and other programme management tools.
• Produce programme reports and support the development of dashboards, highlight reports and status updates.
• Support communications and stakeholder engagement activity across the EPR Programme.
• Work proactively to identify risks, issues and dependencies, escalating concerns where appropriate.
• Provide day-to-day management and support for the Project Support Officer, ensuring workloads and priorities are effectively coordinated.

All duties will be carried out in line with Trust policies, values and EPR Programme governance arrangements.

Person specification

Experience/ Qualifications

• Experience of administering projects.
• Business Admin Degree or equivalent or workplace experience working in IT projects and programmes
• Previous experience of using a Project Management methodology.

Skills

• Ability to problem solve and respond to sudden unexpected demands
• Good minute taking and drafting skills.
• Ability to manage a range of activities to formulate plans that have effect across multiple disciplines

People Management and Development

• Ability to build relationship with end users.
• Ability to work autonomously and on one’s own initiative, as well as being a team player
• Evidence of Professional Improvement

Equality, Diversity, and Inclusion

• Evidence of having championed diversity in previous roles (as appropriate to role).
• Evidence of having undertaken own development to improve understanding of equalities issues

Important information for applicants:

A Note on AI Use in Applications

UHSussex values authenticity and encourages applicants to ensure that all application materials accurately reflect their own skills, experience, knowledge and motivations. Candidates may use AI and digital tools to support the preparation of applications, for example to assist with spelling, grammar, structure or accessibility needs. However, applicants remain responsible for the content submitted and should ensure that it genuinely represents their own abilities and experience. Where there are reasonable concerns that an application does not authentically reflect the applicant's own knowledge, skills, experience or suitability for the role, the Trust reserves the right to explore this further and, where authenticity cannot be satisfactorily demonstrated, to reject the application.

Bank Workers: Bank workers are welcome to apply for any of our vacancies but please note if you are successful at interview there will be a delay in confirming a start date due to the Trust's current financial controls.

Closing Adverts Early: In the event of exceptional interest, we may close adverts earlier than specified.

Flexible Working: If you would like to explore potential options regarding flexible working please speak with the appropriate recruiting/line manager.

DBS Checks: As part of our commitment to a safe working environment, we undertake a Disclosure and Barring Service check on all new employees where the role is eligible for a criminal record check . We make offers in line with the Rehabilitation of Offenders Act 1975.

Skilled Worker Visa: Applications for Skilled Worker sponsorship are welcome for the roles that meet the Visa and Immigrations eligibility criteria. For further information please visit the gov.uk website searching for Skilled Worker. It is your responsibility as the applicant to ensure that you meet this criteria.

UHSussex reserves the right to close the role early if we receive a high volume of applications

Further Information

#J-18808-Ljbffr