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- Tasks: Join our team as an Admin Assistant, supporting pharmacy operations and senior management.
- Company: University Hospitals of North Midlands is a leading NHS Trust serving millions with top-notch facilities.
- Benefits: Enjoy a friendly work environment, career development opportunities, and a commitment to diversity and inclusion.
- Other info: This role is based at Royal Stoke University Hospital, with potential support at County Hospital.
- Why this job: Gain valuable NHS experience while working in a supportive and dynamic team atmosphere.
- Qualifications: Basic education, RSA Word Processing, and Microsoft Office skills are essential; minute-taking experience is a plus.
The predicted salary is between 20000 - 30000 £ per year.
University Hospitals of North Midlands is currently unable to provide sponsorship for Band 2 and Band 3 roles. This is in accordance with UKVI guidelines and legislation, as these roles do not meet the skill nor salary threshold for sponsorship. If you hold a graduate visa, you are welcome to apply for this role however it is important to note that UHNM will be unable to offer sponsorship at the end of your graduate visa, you must also have at least six months until your graduate visa expires at the start of your employment for training and operational reasons.
We are looking to appoint a cheerful and motivated person with great interpersonal skills.
Are you an ambitious and highly motivated individual looking to obtain more experience within the NHS, then look no further. The Pharmacy Directorate require an organised person with a flexible and adaptable approach in undertaking a busy work schedule to work both within the Pharmacy Directorate Office and the Pharmacy Procurement Team. You will need to be able to work in a calm, logical and methodical way but be able to multi-task whilst dealing with frequent interruptions and you must possess effective communication skills. The ability to work on your own initiative is required along with good basic education and RSA Word Processing. The ability to use Microsoft office is essential to allow you to produce the standard or work required.
Experience of minute taking would be an advantage.
The Pharmacy Directorate is a friendly department.
This post is based at Royal Stoke University Hospital Site, however, you may be asked to provide support at the County Hospital.
The post holder\’s role will be split between reception duties /administrative support to the senior management team and working as part of the procurement team. Duties will include working with pharmacy staff, use of Microsoft office applications, answering the telephone, dealing with incoming post and emails. Monitoring and ordering consumables in collaboration with the PA/Office Supervisor. Whilst working in procurement you will work within a small team to raise orders, liaise with Suppliers, review invoices and credit notes.
The post holder will be responsible for maintaining high standards of professionalism and providing services in accordance with the Trust’s values and behaviours. Other qualities include the need to be punctual, reliable, of smart appearance and hard working with a professional demeanour.
University Hospitals of North Midlands NHS Trust is one of the largest and most modern in the country. Based across two sites, Royal Stoke in Stoke-on-Trent and County Hospital in Stafford, we are proud to serve around three million people and we\’re highly regarded for our facilities, teaching and research. We are the specialist centre for major trauma for the North Midlands and North Wales.
All of our employees make a valuable contribution regardless of role here at UHNM and we are proud of our wide range of development packages aimed at ensuring that everyone has the opportunity to fulfil their true potential.
UHNM create and encourage a culture of inclusion, providing equal opportunities for career development that are fair and transparent. We are committed to being a diverse and inclusive employer and foster a culture in which all staff feel valued and respected. In return we ask all of our employees to make a commitment to the values, co-created by or staff, patients and carers, and that unite us as a Trust.
At University Hospitals of North Midlands NHS Trust we know that investing in, supporting and developing our staff has a direct impact on the quality of care that we deliver. Our employees are as important as our patients and the population that we serve.
For further details / informal visits contact: Name: Nicola Antrobus Job title: Junior Operational Services Manager Email address: Nicola.Antrobus@uhnm.nhs.uk Telephone number: 01782 675059
Alternatively please contact Tracey Rorbach, Operational Services Manager on 01782 679320 or e-mal Tracey.Rorbach@uhnm.nhs.uk
Seniority level
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Seniority level
Entry level
Employment type
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Employment type
Full-time
Job function
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Job function
Administrative
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Industries
Hospitals and Health Care
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Admin Assistant employer: University Hospitals of North Midlands
Contact Detail:
University Hospitals of North Midlands Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Admin Assistant
✨Tip Number 1
Familiarise yourself with the NHS values and behaviours. Understanding these will help you align your responses during any interviews or informal chats, showing that you are a good fit for the culture at University Hospitals of North Midlands.
✨Tip Number 2
Highlight your interpersonal skills in conversations with current employees or during networking events. Being able to communicate effectively is crucial for this role, so demonstrating your ability to connect with others can set you apart.
✨Tip Number 3
If you have experience with minute taking or administrative tasks, be ready to discuss specific examples. This will show your practical knowledge and readiness to handle the responsibilities outlined in the job description.
✨Tip Number 4
Consider reaching out to the contacts provided in the job listing for an informal chat. This can give you valuable insights into the team dynamics and expectations, making you more prepared for the application process.
We think you need these skills to ace Admin Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure to customise your CV to highlight relevant skills and experiences that align with the Admin Assistant role. Emphasise your organisational skills, ability to multi-task, and any experience with Microsoft Office applications.
Craft a Strong Cover Letter: Write a cover letter that showcases your enthusiasm for the role and the NHS. Mention specific qualities that make you a good fit, such as your interpersonal skills and adaptability in a busy environment.
Highlight Relevant Experience: If you have experience in administrative roles or minute taking, be sure to include this in your application. Provide examples of how you've successfully managed tasks similar to those listed in the job description.
Proofread Your Application: Before submitting, carefully proofread your application for any spelling or grammatical errors. A polished application reflects your attention to detail and professionalism, which are crucial for this role.
How to prepare for a job interview at University Hospitals of North Midlands
✨Show Your Interpersonal Skills
Since the role requires great interpersonal skills, be prepared to demonstrate your ability to communicate effectively. Share examples from your past experiences where you successfully interacted with colleagues or clients.
✨Highlight Your Organisational Abilities
The job involves managing a busy work schedule, so emphasise your organisational skills. Discuss how you prioritise tasks and manage your time, especially when faced with interruptions.
✨Familiarise Yourself with Microsoft Office
As proficiency in Microsoft Office is essential, make sure you can discuss your experience with these applications. Be ready to provide specific examples of how you've used them in previous roles.
✨Demonstrate Flexibility and Adaptability
The role requires a flexible approach, so be prepared to discuss situations where you've had to adapt to changing circumstances. Highlight your ability to remain calm and methodical under pressure.