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- Tasks: Join our Cardiology team as a Support Medical Secretary, providing essential administrative support.
- Company: University Hospitals of North Midlands is a leading NHS Trust serving three million people with top-notch facilities.
- Benefits: Enjoy flexible working hours, a supportive environment, and opportunities for personal development.
- Why this job: Be part of a dynamic team making a real impact in patient care while developing your skills.
- Qualifications: GCSE English or equivalent, secretarial experience, and knowledge of Microsoft Office required.
- Other info: Part-time role, 22.5 hours per week, with potential cross-site travel.
The predicted salary is between 19600 - 20539 £ per year.
Main area Cardiology Grade Band 3 Contract 12 months (Fixed Term) Hours Part time – 22.5 hours per week (Hours to be worked Wednesday, Thursday & Friday) Job ref 205-7185181-A
Employer University Hospitals of North Midlands NHS Trust Employer type NHS Site County Hospital Town Stafford Salary £24,625 – £25,674 per annum pro rata Salary period Yearly Closing 16/07/2025 23:59
Support Medical Secretary
Band 3
Job overview
University Hospitals of North Midlands is currently unable to provide sponsorship for Band 2 and Band 3 roles. This is in accordance with UKVI guidelines and legislation, as these roles do not meet the skill nor salary threshold for sponsorship. If you hold a graduate visa, you are welcome to apply for this role however it is important to note that UHNM will be unable to offer sponsorship at the end of your graduate visa, you must also have at least six months until your graduate visa expires at the start of your employment for training and operational reasons
An exciting opportunity has arisen for an experienced medical secretary to join our team as a Cardiology Medical Support Secretary within the Heart Centre.
You will work alongside the existing administrative team to provide comprehensive and efficient secretarial support.
You will need to be a highly motivated and flexible team player with excellent organisational and communication skills. The ability to work under pressure and effectively prioritise your own workload is essential. We are looking for a secretary with high standards and an eye for detail. You must have the ability to multi-task and work in a busy, ever changing environment.
This position is 18.75, working Wed-Friday
Main duties of the job
If you obtained your qualifications overseas, you will be required to provide an official government translation through ECCTIS (formerly known as NARIC). Please note, this is in addition to any professional registration requirements and not a replacement for your qualifications. If you are currently in the UK on a visa, you must have at least six months remaining on your visa at the time of application to ensure sufficient time for the recruitment and training process associated with the role.
The post holder will need to demonstrate good communication skills, flexibility, reliability and have an organised approach to work. Working as part of a team of Medical Secretaries, you will support with the management of waiting lists, typing of clinical letters, theatre scheduling, clinic utilisation along with daily office duties as required by the clinical team.
The post holder will have skills in all areas of administrative functions to enable them to support the patient pathway.
The post will be based at Royal Stoke University Hospital but may require cross site working and there may be a need for the post holder to travel between Royal Stoke University Hospital (Stoke-on-Trent) and the County Hospital (Stafford) sites.
Working for our organisation
University Hospitals of North Midlands NHS Trust is one of the largest and most modern in the country. We serve around three million people and we’re highly regarded for our facilities, teaching and research. The Trust has around 1,450 inpatient beds across two sites in Stoke-on-Trent and Stafford. Our 11,000 strong workforce provide emergency treatment, planned operations and medical care from Royal Stoke University Hospital and County Hospital in Stafford.
We are the specialist centre for major trauma for the North Midlands and North Wales. We have put together a wide range of development packages aimed at ensuring that everyone has the opportunity to fulfil their potential. Our goal is to be a world-class centre of achievement, where patients receive the highest standards of care and the best people come to learn, work and research.
Investing in the health and wellbeing of our staff is really important to us.We offer a range of options for our staff to help maintain a good work-life balance including full time, part time hours and bank hours.We are also committed to offering flexible working wherever we can and where relevant to the role and the service, agile working.You can select your preferences upon application.
Detailed job description and main responsibilities
For more information on working for the Trust, please see the attached Job Description and Person Specification.
For more details on the post, please contact Amy Sherwin
Person specification
Qualifications
- Good general education to include GCSE English or equivalent
- RSA III word processing or equivalent
Experience
- Secretarial/clerical background
- Audio typing experience
knowledge & Skills
- Knowledge of Microsoft Office package.
- Knowledge of patient administration and other related systems
- Knowledge of medical terminology
- Excellent written and communication skills
- Ability to work as part of the wider team
- Ability to prioritise workload in response to service need
- Knowledge of the Hospital EPR system
- RTT & pathways
Important information about your application
- All correspondence will be sent to you via the email address you applied from. Please ensure you check your emails regularly.
- References – please ensure you provide email addresses for all referees for the last three years of employment.
- We are committed to equality of opportunity and welcome applications from everyone regardless of ethnicity, disability, gender, age, faith or sexual orientation. Appointment will be based on merit alone.
- Flexible working will be considered in line with Trust policies
- New recruits are required to pay for their Disclosure and Barring Service check (and admin fee) prior to starting if the role requires a DBS check.
- We work with ‘trac.jobs’ to support out recruitment process. If you have any queries regarding this please read this privacy notice.
University Hospitals of North Midlands NHS Trust (UHNM) has been awarded the Gold Award for proudly supporting those who serve. We actively encourage applications from the Armed Forces community.
We will communicate with you regarding your job application via email. Please be aware that we cannot guarantee the security of any emails sent/received via non encrypted format.
If you would like support completing an application form, please contact the recruitment department on 01782 675533 where one of our trained assistants will be able to help
At UHNM we are fortunate to receive a high volume of applications for many of our roles, on this occasion we would reserve the right to close any advert early, therefore please apply without delay!
If you obtained your qualifications overseas, you will be required to provide an official government translation through ECCTIS (formerly known as NARIC). Please note, this is in addition to any professional registration requirements and not a replacement for your qualifications.
If you are currently in the UK on a visa, you must have at least six months remaining on your visa at the time of your start date to ensure sufficient time for the operational and training process associated with the role. The requirement of at least six months remaining on your visa does not apply to a Skilled Worker Visa, as a new Skilled Worker Visa would be required for a new role.
UHNM supports the responsible use of Artificial Intelligence (AI) to assist in preparing your supporting statement. However, we reserve the right to reject applications where AI has been used in a misleading manner, for example, by implying experience or understanding that the applicant does not possess or where its use is excessive or unfair. If AI has been used to support your application, you must declare this within your submission.
Employer certification / accreditation badges
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
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Support Medical Secretary (Band 3) - Cardiology - University Hospitals of North Midlands NHS Trust employer: University Hospitals of North Midlands NHS Trust
Contact Detail:
University Hospitals of North Midlands NHS Trust Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Support Medical Secretary (Band 3) - Cardiology - University Hospitals of North Midlands NHS Trust
✨Tip Number 1
Familiarise yourself with the specific duties of a medical secretary in cardiology. Understanding the nuances of this role, such as managing waiting lists and typing clinical letters, will help you demonstrate your knowledge during any interviews.
✨Tip Number 2
Network with current or former employees at University Hospitals of North Midlands NHS Trust. They can provide insights into the work culture and expectations, which can be invaluable when preparing for your interview.
✨Tip Number 3
Brush up on your audio typing skills and Microsoft Office proficiency. Being able to showcase your technical abilities in these areas can set you apart from other candidates.
✨Tip Number 4
Prepare examples of how you've successfully managed multiple tasks under pressure in previous roles. This will help you illustrate your organisational skills and ability to prioritise effectively during the interview process.
We think you need these skills to ace Support Medical Secretary (Band 3) - Cardiology - University Hospitals of North Midlands NHS Trust
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience and skills that align with the job description. Emphasise your secretarial background, audio typing experience, and knowledge of medical terminology.
Craft a Strong Cover Letter: Write a cover letter that showcases your motivation for applying to the University Hospitals of North Midlands NHS Trust. Mention specific reasons why you want to work in cardiology and how your skills make you a great fit for the role.
Highlight Key Skills: In your application, focus on key skills mentioned in the job description, such as excellent organisational abilities, communication skills, and the capacity to work under pressure. Provide examples of how you've demonstrated these skills in previous roles.
Check Your References: Ensure you have email addresses for all referees from the last three years of employment. This will help streamline the reference-checking process once your application is reviewed.
How to prepare for a job interview at University Hospitals of North Midlands NHS Trust
✨Know Your Role
Familiarise yourself with the specific duties of a Support Medical Secretary in Cardiology. Understand the importance of managing waiting lists, typing clinical letters, and theatre scheduling. This knowledge will help you demonstrate your suitability for the role.
✨Showcase Your Skills
Highlight your organisational and communication skills during the interview. Be prepared to discuss how you've effectively prioritised workloads in previous roles, especially in high-pressure environments. Use specific examples to illustrate your experience.
✨Demonstrate Team Spirit
Emphasise your ability to work as part of a team. The role requires collaboration with other medical secretaries and clinical teams, so share experiences where you've successfully contributed to a team effort or supported colleagues.
✨Prepare Questions
Have a few thoughtful questions ready to ask at the end of the interview. This shows your interest in the role and the organisation. You might ask about the team dynamics, training opportunities, or how success is measured in this position.
