Senior Research Administrator

Detailed job description and main responsibilities:

• Work autonomously to organise diary commitments and engagements using discretion and own initiative.
• Act as the initial point of contact for the Management Office of the LBRC CV Them.
• Monitor and maintain the Appraisal database for all of the theme, and upload data onto ESR to ensure that appraisal dates are recorded and increment awards are processed within time schedules.
• Review and remind other senior managers within the team of upcoming appraisals.
• Arrange, attend and produce high quality, comprehensive minutes of meetings and take appropriate follow-up action as required by the management team.
• Supervise administrative duties associated with the receipt, collection, handling, production and distribution of written materials and electronic records.
• Line management, supervision, support and development of the Administrators within the theme.
• Maintain and set up the finance trackers and invoice trackers; liaise with R&I Finance, Sponsor companies and lead research staff when required.
• Assist the Cardiovascular Research Operations Director with the financial management of clinical trials, from study opening to close down, requesting invoices, credit notes, dealing with any financial queries in an accurate and timely manner.

Person specification:

• Essential criteria: 4 GCSEs or equivalent including English; willingness to undertake training on specific departmental computer systems; recognised administration qualification eg. NVQ Level 3 or equivalent administrative experience.
• Desirable criteria: GCP Training; experience of NHS IT and patient information systems; qualification in Accountancy or equivalent.

• Essential criteria: Experience of an administrative role within a healthcare environment; experience of supervising/managing junior staff members; experienced minute taker at senior (Board) level; experience of using software programmes eg. Microsoft Office.
• Desirable criteria: Familiarity with medical/scientific terminology especially within a research environment; awareness of research governance guidelines and policies; previous experience of working under pressure to a deadline; working with finance systems (invoicing/budget tracking), especially within NHS.

• Essential criteria: Ability to communicate at all levels clearly and concisely both written and oral; excellent written and verbal communication skills; good team worker.
• Desirable criteria: Evidence of social skills and ability to integrate with the rest of the team; experience of handling potentially difficult conversations/complaints.

• Essential criteria: Able to take responsibility for own work and work without direct supervision where appropriate; able to work using own initiative where applicable.
• Desirable criteria: Willingness to learn new skills and share knowledge with colleagues.

• Essential criteria: Requires daily regular use of DSE; typing reports, producing spreadsheets and using a keyboard.

• Essential criteria: Ability to work accurately and methodically following verbal and written instructions.

• Essential criteria: Able to demonstrate a commitment to and understanding of the importance of treating all individuals with dignity and respect appropriate to their individual needs.

Other requirements specific to the role:

• Essential criteria: Able to work flexibly to the needs of the service.

Additional Information:

• Please submit your application form without delay to avoid disappointment; we will close vacancies prior to the publishing closing date if we receive a sufficient number of completed application forms.
• Please check the email account (including your junk mail) that you supplied as part of your application on a regular basis following the closing date and throughout the recruitment process, as this is how we will communicate with you.
• UHL is an equal opportunities employer. We aim to employ a workforce that reflects the diverse communities we serve. We welcome applications from people from all backgrounds who match our job criteria.
• Applicants who have a disability and meet the essential criteria for the job will be interviewed if you indicate you wish to be considered under the Guaranteed Interview Scheme.
• If you require a reasonable adjustment at any stage of the recruitment process please make the recruitment services team aware as soon as possible.
• UHL is committed to helping colleagues balance the demands of both their work and personal needs through flexible working arrangements wherever reasonably practicable and subject to service needs.

Disclosure and Barring Service Check:

Please note if you are successful in obtaining this position and the post involves regulated activity you will be required to undertake a Disclosure & Barring Service check. The Trust will pay for the check initially and the money will then be deducted from your salary over a three month period commencing on your first month's payment. The current price of a check is £38 for an enhanced and £18 for a standard check.

COVID 19 Risk Assessment:

Due to the current Covid pandemic we have introduced a staff risk assessment into our pre-employment process. This now forms part of the mandatory pre-employment checks that will be carried out if you receive a conditional offer. The risk assessment is intended to ensure you are able to safely perform your duties in any of our work areas, and if you have been identified as being particularly vulnerable to coronavirus. Our main aim is to reduce risk and to ensure the safety of all new starters to the Trust as well as current staff, patients and visitors. If it is identified that you are within a vulnerable category, we will endeavor to make reasonable adjustments to accommodate this through discussions with both Occupational Health and your recruiting manager.

Covid Vaccination Status:

Covid-19 vaccination remains the best way to protect yourself, family, colleagues and our patients/service users from the Covid-19 virus. We therefore continue to encourage our current and potential colleagues to get vaccinated.

University Hospitals of Leicester NHS Trust holds the principles of equality, diversity and inclusion at the heart of everything it does and all that it stands for. We are committed to developing a workforce that is representative of the community we serve. We welcome applications from the diverse community of Leicester, Leicester and Rutland, to help deliver healthcare services that meets the needs of our diverse communities.