Senior Pharmacy Procurement and Assurance Administration Officer

• To support the Pharmacy Procurement and Governance and Safety Teams to maintain the supply chain of medicines by identifying and communicating medicines shortages to the relevant Senior Pharmacists.

• Obtain and provide information regarding medicines usage for the trust where a supply issue or medicines shortage has been identified.

• Work with collaboratively to identify potential alternatives to medicines shortages and support communication regarding the alternatives as requested by the appropriate senior Pharmacist.

Closing Date: Please be advised that this job advert will close as soon as sufficient applications have been received. Please apply for this job as soon as you can, if interested.

Please note that interviews are proposed for week commencing 13th January 2025., 1. Using all available sources available – proactively identify current or anticipated medicines shortages

1. Utilise the Pharmacy Computer System to identify any outstanding orders identifying why each item on the order is outstanding

2. Resolve goods receipt queries that have led to an order remaining outstanding on the pharmacy System

3. Liaise with suppliers and wholesalers to obtain information on the availability of medicines

4. Record information relating to medicines shortages on the relevant databases

5. Communicate any medicines shortages to the relevant Senior Pharmacists and wider pharmacy team

6. Investigate the availability of licensed or unlicensed alternatives during stock shortages and provide this information to the relevant senior pharmacist allowing them to make a decision with regards to their suitability for purchase, + Follow the process for the procurement of new licensed and unlicensed medicines to procure and receive new medicines

• Manage the off contract claims process – recording all stock shortages for both contract and non contract lines claiming back the difference in cost from contracted suppliers in the case on stock shortages with contract items

• Record all cost savings achieved from the off contract claim process

• Support Administrative Officer – Pharmacy Procurement to send approved orders via the Pharmacy Electronic Data Interchange Software (EDI) or email

• Process routine electronic and manual invoices using the EDI Software and the Pharmacy Stock Control System

• To answer the telephone in a friendly and efficient manner with referral to other pharmacy staff as appropriate

• Deal with incoming post, filing and photocopying requests

• Provide flexible administrative and clerical cover as required across the department.

For further details of the role please see the attached job description.

To ensure that we provide world-class patient care, UHCW recruits people that can demonstrate the Trust’s Values and Behaviours in their everyday life. Therefore, if you are invited to interview, you will be undertaking a Values Based Interview/Assessment, which explores not only what you do but how and why you do it.

Before applying, we encourage you to review the Trust’s Values and Behaviours which can be accessed on the right side of this page under the job description.

The Supporting Information Section in your application should therefore reflect your understanding of the Trust’s Values and associated Behaviours. You will be expected to provide us with examples from work experience and/or personal life which demonstrate these values through your behaviour.

The Trust is committed to Equal Opportunities within the workplace. All vacancies will be considered for Job Share unless otherwise stated. All applicants who have a disability and who meet the minimum criteria for the job will be interviewed. Where a post has an overwhelming response, this Trust may use random selection in order to reduce numbers to interview, any disabled applicants will automatically be guaranteed an interview and will be exempt from this process.

In submitting an application form, you authorise University Hospital Coventry & Warwickshire NHS Trust to confirm from your previous or current NHS employer and other prior employers; previous NHS service details and personal data held about you, including Occupational Health data (inoculations and screening tests). This data will be transferred using NHS Electronic Staff Record and third-party systems via an automated process and only used for the purposes of obtaining and maintaining accurate employment records, should you be appointed to the post.

UHCW NHS Trust, by virtue of its Green Plan, is committed to ensuring that the way we provide services minimises the impact on the environment and the future health of the public e.g. zero waste to landfill, reducing our carbon footprint and increasing our recycling and reuse percentages.

If you are successful at interview you will receive a conditional offer of employment and we’ll ask you for information so that we can carry out pre-employment checks. You must successfully complete all pre-employment checks to progress to a final unconditional offer.

We must confirm the identity of our staff and their right to work in the United Kingdom. We will ask you to submit proof of your identity and right to work documents via a secure digital platform approved by the Home Office, named TrustID. Alternatively, you may be asked to attend our office with original documents.

Depending on you level of exposure with patients you may be required to undertake a Standard or Enhanced DBS. The cost of this check will be charged to you and will be deducted from your salary over the first 3 months of employment at the current rate.

All correspondence will be sent by email; please check your account regularly including your Junk/SPAM folders