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- Tasks: Provide essential admin support to our Neurology Service and manage patient appointments.
- Company: Join the University Hospitals Coventry and Warwickshire NHS Trust, a leading healthcare provider.
- Benefits: Enjoy a supportive work environment with opportunities for professional growth and development.
- Why this job: Make a real difference in patient care while developing your skills in a dynamic team.
- Qualifications: Experience in administration and a full UK driving licence are essential.
- Other info: Be part of a diverse team committed to equality and respect in healthcare.
The predicted salary is between 24000 - 36000 £ per year.
You will provide comprehensive and accurate admin and clerical support to operational and clinical teams within our Neurology Service. This will include ownership of on call rota, booking/rescheduling patient appointments, accurate data inputting onto electronic patient records system, answering complex telephone queries, minute taking, and ordering.
The Trust is committed to building an organisation that makes full use of the talents, skills, experience, and different perspectives available in our diverse society. We want everyone to feel they are respected, valued, can achieve their potential, and receive the most appropriate and relevant care. We will create an environment where the equality and human rights principles of fairness, respect, equality, dignity, and autonomy are promoted and are part of the organisation's core values.
Responsibilities- Work effectively as a team member.
- Responsible for On call clinics, rota and outcomes.
- Provide an administrative service across all services in the building including word-processing, drafting, producing and proof reading for example meeting notes, reports, letters and business documents from either audio, digital dictation or copy sources.
- Undertake general office duties as required including filing, photocopying, collating, and distributing information, receipt, and distribution of incoming and outgoing mail.
- Operate and maintain a robust, accurate and secure filing system that is easily accessible by all staff.
- Maintain spreadsheets and databases including the production of regular information reports.
- Be responsible for organising and servicing meetings/events as required, including room bookings, taking accurate notes, transcription, and circulation as appropriate.
- Procurement - order stationery, clinical supplies, and equipment stock.
- Use own initiative to meet tight deadlines.
- Provide flexible administrative and clerical cover as required. This might occasionally involve working at another base in the local area during cross cover arrangements.
Are you an experienced, highly motivated administrator looking for a new challenge? Are you approachable, friendly, and compassionate with enthusiasm for developing new skills? If this describes you then this could be the job opportunity for you.
Please be advised that sponsorship is not eligible for this post. A full UK driving license is essential for this post. Please note that an international driving license is not accepted.
About the Trust: University Hospitals Coventry and Warwickshire NHS Trust, rated as good by the Care Quality Commission, is one of the largest teaching Trusts in the UK. We are extremely proud of our employees across our hospital sites, with high quality patient care at the heart of everything we do. Boasting some of the most modern facilities in Western Europe, the Trust is renowned for being at the forefront of research and innovation as part of its blossoming reputation as a worldwide leader in healthcare. We are proud to be recognised as a Pathway to Excellence® designated organisation.
By joining our exciting journey, you will form part of a passionate, talented team and will be able to access a wide range of learning and development opportunities. There has never been a better time to join our team.
Support Secretary, Neurology | University Hospitals Coventry and Warwickshire NHS Trust employer: University Hospitals Coventry and Warwickshire
Contact Detail:
University Hospitals Coventry and Warwickshire Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Support Secretary, Neurology | University Hospitals Coventry and Warwickshire NHS Trust
✨Tip Number 1
Get to know the team! Before your interview, do a bit of research on the Neurology Service and its staff. This will help you connect with them during the interview and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Practice makes perfect! Prepare for common interview questions related to admin roles, like how you handle tight deadlines or manage complex queries. We recommend doing mock interviews with friends or family to boost your confidence.
✨Tip Number 3
Show off your skills! Bring examples of your previous work, like reports or minutes you've taken, to demonstrate your experience. This will give the interviewers a clear idea of what you can bring to the table.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you’re serious about joining our amazing team at University Hospitals Coventry and Warwickshire NHS Trust.
We think you need these skills to ace Support Secretary, Neurology | University Hospitals Coventry and Warwickshire NHS Trust
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter to highlight your relevant experience in admin support, especially in healthcare settings. We want to see how your skills align with the responsibilities listed in the job description.
Showcase Your Skills: Emphasise your organisational skills and attention to detail. Mention any experience you have with data inputting, minute taking, or managing appointments, as these are key aspects of the role we’re looking to fill.
Be Personable: Since this role involves interacting with patients and staff, let your friendly and approachable nature shine through in your application. We value compassion and enthusiasm, so don’t hesitate to express your passion for helping others.
Apply Through Our Website: For the best chance of success, make sure to submit your application through our official website. This ensures it reaches us directly and allows you to keep track of your application status easily.
How to prepare for a job interview at University Hospitals Coventry and Warwickshire
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Support Secretary in Neurology. Familiarise yourself with tasks like managing on-call rotas, booking appointments, and handling complex queries. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Showcase Your Admin Skills
Be prepared to discuss your previous administrative experience. Highlight your proficiency in data inputting, minute taking, and using electronic patient records systems. Bring examples of how you've successfully managed similar tasks in the past, as this will give the interviewers confidence in your abilities.
✨Emphasise Teamwork and Flexibility
Since the role requires working effectively as part of a team, be ready to share examples of how you've collaborated with others in previous jobs. Also, mention your willingness to adapt and cover for colleagues when needed, as this aligns with the Trust's values of support and flexibility.
✨Prepare Questions That Matter
At the end of the interview, you'll likely have the chance to ask questions. Prepare thoughtful queries about the team dynamics, opportunities for professional development, or how the Trust promotes equality and respect within the workplace. This shows your enthusiasm and commitment to being part of their diverse environment.
