Resourcing Assistants in Coventry

The Resourcing Department are looking for an enthusiastic Senior Resourcing Assistant to join the team. To assist in the provision of a quality, customer-focused, end to end recruitment administration service to meet the needs of allocated Speciality Groups, Departments and to support in the intake of candidates in accordance with Department and Trust guidelines, policies or procedures. The post-holder will co-ordinate and support, under the supervision of the Resourcing Officers the administration of assessment centres and recruitment. Working closely with the Resourcing Management team and Recruitment Managers the post holder will ensure the provision of a comprehensive, professional, high quality and cost effective recruitment service. The post holder will lead the administration of processes and procedures, ensuring robust auditing processes are in place to achieve compliance with and adherence to employment legislation, guidance and best practice.

Please note that this post is not eligible for sponsorship. Interviews for this post are due to take place on 25th February 2026. Closing Date: Please be advised that this job advert will close as soon as sufficient applications have been received. Please apply for this job as soon as you can, if interested.

Responsibilities

• Undertake the administration of end to end recruitment activity of all staff joining the Trust. This includes, but is not limited to, the administration of advertisements, short-listing and interview processing, preparation of offer of employment letters, completion of pre-employment checks, the preparation of the contract of employment, the completion and administration of new starter processes.
• Co-ordinate and facilitate assessment centres as instructed by the Resourcing Officers, this may include candidate documentation checking, participating in interviews and assessment scoring.
• Ensure a strong focus on exemplar customer service and the building of effective relationships with recruiting managers, applicants and colleagues.
• Carry out any additional checks which have been locally agreed to expedite recruitment e.g. risk assessments.
• Proactively follow up outstanding employment check clearances, regularly keeping recruitment managers and applicants abreast of progress.
• Manage your own workload in accordance with the trac recruitment management system, such as moving vacancies to shortlisting and setting up interviews, issuing offer letters etc. to ensure all activity meets agreed key performance indicator (KPI) targets. Escalate where appropriate.
• Ensure the effective prioritisation and completion of own work in accordance with deadlines and agreed Standard Operating Procedures.
• Be the first point of contact for pre-employment check queries from employees, managers and applicants, ensuring accurate and timely response.
• Ensure new starter documentation is checked for completeness and accuracy, follow up queries as necessary, ensure resolution within set deadlines.
• Action higher salary justification requests for new starters in accordance with process and prepare relevant documentation to support decision making.
• Maintain ESR, trac recruitment management system with all information connected to recruitment processes, such as short-listed candidates, and ensure all recruitment is completed in line with Trust Policy and Procedure and relevant Employment Legislation.
• Provide specialist advice and guidance on recruitment processes in place within the Trust.
• Investigate and resolve queries and complaints received from recruiting managers, applicants and other stakeholders for the recruitment process, escalating to the Resourcing Officer/Resourcing Team Leader where required.
• Regularly review and develop Standard Operating Procedures to identify improvements and efficiencies in processes and ensure effective communication to embed into practice.
• Work collaboratively with, and support the Recruitment Leads for International Recruitment, and Nurse Recruitment and Flexible Workforce Lead and other project leads relating to recruitment.
• Be responsible for ensuring active social media presence and monitor and report effectiveness.
• Where instructed, oversee the work of the Resourcing Assistants and provide training and support in the course of their duties.

Additional Information

For further details of the job role please see attached job description. To ensure that we provide world-class patient care, UHCW recruits people that can demonstrate the Trust's Values and Behaviours in their everyday life. Therefore, if you are invited to interview, you will be undertaking a Values Based Interview/Assessment, which explores not only what you do but how and why you do it. Before applying, we encourage you to review the Trust's Values and Behaviours which can be accessed on the right side of this page under the job description. The Supporting Information Section in your application should therefore reflect your understanding of the Trust's Values and associated Behaviours. You will be expected to provide us with examples from work experience and/or personal life which demonstrate these values through your behaviour.

The Trust is committed to Equal Opportunities within the workplace. All vacancies will be considered for Job Share unless otherwise stated. All applicants who have a disability and who meet the minimum criteria for the job will be interviewed. Where a post has an overwhelming response, this Trust may use random selection in order to reduce numbers to interview, any disabled applicants will automatically be guaranteed an interview and will be exempt from this process.

In submitting an application form, you authorise University Hospital Coventry & Warwickshire NHS Trust to confirm from your previous or current NHS employer and other prior employers; previous NHS service details and personal data held about you, including Occupational Health data (inoculations and screening tests). This data will be transferred using NHS Electronic Staff Record and third-party systems via an automated process and only used for the purposes of obtaining and maintaining accurate employment records, should you be appointed to the post.

UHCW NHS Trust, by virtue of its Green Plan, is committed to ensuring that the way we provide services minimises the impact on the environment and the future health of the public e.g. zero waste to landfill, reducing our carbon footprint and increasing our recycling and reuse percentages.

If you are successful at interview you will receive a conditional offer of employment and we'll ask you for information so that we can carry out pre-employment checks. You must successfully complete all pre-employment checks to progress to a final unconditional offer. We must confirm the identity of our staff and their right to work in the United Kingdom. We will ask you to submit proof of your identity and right to work documents via a secure digital platform approved by the Home Office, named TrustID. Alternatively, you may be asked to attend our office with original documents. Depending on your level of exposure with patients you may be required to undertake a Standard or Enhanced DBS. The cost of this check will be charged to you and will be deducted from your salary over the first 3 months of employment at the current rate.

All correspondence will be sent by email; please check your account regularly including your Junk/SPAM folders. You will be friendly with a professional attitude and have the ability to work on your own and as part of a team actively encouraging and supporting colleagues. This role would suit a dynamic individual who thrives in a busy office environment and is a flexible team player. Previous Recruitment experience would be beneficial; however it is not essential for the role. The role is very busy, varied and can be quite challenging at times but also very rewarding. If you think you could fulfil this role, we would love to hear from you.

With patient care at the heart of everything we do, recruitment plays a key role in the effective running of our organisation. We have a dedicated recruitment team that provides a recruitment administration service to the Trust.

University Hospitals Coventry and Warwickshire NHS Trust, rated as good by the Care Quality Commission, is one of the largest teaching Trusts in the UK. We are extremely proud of our employees across our hospital sites, with high quality patient care at the heart of everything we do. Boasting some of the most modern facilities in Western Europe, the Trust is renowned for being at the forefront of research and innovation as part of its blossoming reputation as a worldwide leader in healthcare. We are proud to be recognised as a Pathway to Excellence® designated organisation - please click the link for further details about this prestigious award. Pathway To Excellence ® - University Hospitals Coventry & Warwickshire (uhcw.nhs.uk) By joining our exciting journey, you will form part of a passionate, talented team and will be able to access a wide range of learning and development opportunities. There has never been a better time to join our team. The Trust is committed to building an organisation that makes full use of the talents, skills, experience, and different perspectives available in our diverse society. We want everyone to feel they are respected, valued, can achieve their potential and receive the most appropriate and relevant care. We will create an environment where the equality and human rights principles of fairness, respect, equality, dignity and autonomy are promoted and are part of the organisation's core values.