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- Tasks: Assist with reception duties and manage the print room efficiently.
- Company: Join UHBW, a leading NHS Trust dedicated to excellent patient care and innovation.
- Benefits: Enjoy flexible working options and support for your health and career development.
- Why this job: Be part of a dynamic team making a real impact in healthcare while developing valuable skills.
- Qualifications: GCSEs in English and Maths required; pursuing a print industry qualification is a plus.
- Other info: This role is fixed-term for 4 months, perfect for gaining experience in a supportive environment.
The predicted salary is between 20400 - 27300 £ per year.
This post is only open to internal applicants.
Receptionist and Print Room Assistant
Band 2
Main area Administration Grade Band 2 Contract Fixed term: 4 months (Monday to Friday, 8.30am to 17.00, Full Time) Hours Full time – 37.5 hours per week (Monday to Friday) Job ref 387-TS6677-CG-A
Site Trust Headquarters Town Bristol Salary £24,465 pa pro rata Salary period Yearly Closing 07/07/2025 23:59
As an organisation we recognise the value of a healthy work-life balance. When applying, speak to us about how we might be able to accommodate flexible working, so your work life fits around your home life.
We particularly welcome applications from Black, Asian and minority ethnic candidates as they are under-represented within the Trust.
Working in a small team in Trust Headquarters, this role supports the busy central print room. The print room provides an essential service to the whole organisation, ensuring clinical and non-clinical teams have a reliable supply of printed documents and patient information leaflets in a timely and cost-effective way. The postholder will be responsible for carrying out printing and finishing, advising customers, ordering and receiving materials, taking calls and welcoming visitors to Trust HQ. The role will be supported by a Print Room and Reception Supervisor.
Main duties of the job
To liaise with wards, clinical staff, and Trust support staff via telephone, Outlook, Teams and in person as and when necessary.
To show a caring and professional approach towards visitors when carrying out reception duties.
Escalate printing issues, capacity problems and general reception issues to the print room supervisor as appropriate.
Provide, process and receive routine information relating to the role’s print and reception duties.
Work with the Print Room and Reception Supervisor to achieve and maintain services SLAs and KPIs.
Regularly achieve the required performance levels as agreed in personal objectives.
Utilise skills relating to the use of printer hardware and software.
Manage printer faults, repairs and consumables to avoid impact on the print service.
Plan and organise own workload, adjusting as necessary to meet the demands of others’ activities or a change to service demand
Working for our organisation
University Hospitals Bristol and Weston NHS Foundation Trust (UHBW) is one of the largest acute Trusts in the country, bringing together a combined workforce of over 13,000 staff and over 100 different clinical services across 10 different sites, serving a core population of more than 500,000 people across South West England. UHBW has been rated by the CQC as ‘Good’ overall and our staff are proud to deliver excellent care to the people of Bristol, Weston and beyond. As a forward-thinking multi-award winning Trust and a digital exemplar committed to improving patient care, our world-leading research and innovations are having a positive local and global impact. Our hospitals are spread across Bristol and Weston, join us and you can enjoy the very best of both worlds; city living within a stone’s throw of the countryside or beside the seaside, both with easy access to all that the South West has to offer. UHBW is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. As an equal opportunities employer actively working towards a diverse workforce we aim to recruit and retain a workforce which represents the rich diversity of the local population at all levels and are committed to designing our services around the needs of individual patients and those around them. Anonymous information will be used from your application in order to ensure we’re meeting our pledge.
Detailed job description and main responsibilities
For a more detailed job description and main responsibilities, please refer to the job description document attached to this vacancy.
Person specification
Skills
- Proven organisational skills
- Able to work under pressure and meet deadlines whilst maintaining a high standard of accuracy
- Confidence to handle difficult conversations with visitors to Trust HQ
Qualifications
- Educated to GCSE grade C or above in English language and maths
- Working towards a print industry qualification
We hope that you will decide to join us and become part of this exciting journey, helping us to shape our future together.
· As an equal opportunities employer actively working towards a diverse workforce we aim to recruit and retain a workforce which represents the rich diversity of the local population at all levels and are committed to designing our services around the needs of individual patients and those around them. Anonymous information will be used from your application to ensure we’re meeting our pledge.
· The Trust is committed to investing in and caring for all our staff. We will support you in maintaining and improving your health and wellbeing, as well as your career development through management and training support – developing exceptional people for exceptional careers.
· UHBW is committed to safeguarding and promoting the welfare of children, young people, and vulnerable adults.
· To comply with Part 7 of the Immigration Act 2016 all applicants must be able to speak fluent English to an appropriate standard which will be assessed at Interview.
· If you require sponsorship for a visa to work in the UK, to avoid disappointment, please check to ensure you are eligible under the UKVI points based system.
· The Trust uses electronic new starter forms on Trac to collect personal details. Information collected is securely stored and used to set up the employee record on the ESR HR system.
· By applying for this post, you are agreeing to University Hospitals Bristol and Weston NHS Foundation Trust transferring the information contained in this application to its preferred applicant management system. If you are offered a job, information will also be transferred into the national NHS Electronic Staff Records system.
· Please be aware of scams – unless specified above, we will only communicate with you via @recruit.trac.jobs or nhs.net e-mails and we will never ask you for any payments.
IMPORTANT:
Please note that if you apply for a position with this Trust, you may be contacted via Trac or via email. This includes invites for job interviews. We therefore recommend that you regularly check your Trac account and email accounts. We may also contact you by texting the mobile number, if provided, on the application form.
Due to the high number of applications that are received for some posts we may close this vacancy before the advertised closing date. Therefore, please apply for this post as soon as you can, if you are interested and you meet the requirements of the Person Specification
Only those candidates who clearly demonstrate how they meet the person specification will be shortlisted for this job.
As a guide interviews should usually take place within 3 weeks of the closing date.
When providing employment reference details, please provide correct work-related email addresses so references can be sought promptly when we are looking to progress your application. Your referee must all be known to you in a line manager or professional lead capacity.
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Receptionist and Print Room Assistant employer: University Hospitals Bristol NHS Foundation Trust
Contact Detail:
University Hospitals Bristol NHS Foundation Trust Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Receptionist and Print Room Assistant
✨Tip Number 1
Familiarise yourself with the specific duties of the Receptionist and Print Room Assistant role. Understanding the daily tasks, such as liaising with clinical staff and managing printer issues, will help you demonstrate your knowledge during any discussions.
✨Tip Number 2
Network with current employees in the Trust, especially those in similar roles. They can provide insights into the work environment and expectations, which can be invaluable when preparing for interviews or informal chats.
✨Tip Number 3
Showcase your organisational skills by discussing any relevant experiences where you've successfully managed multiple tasks under pressure. This is crucial for a role that requires maintaining high standards while meeting deadlines.
✨Tip Number 4
Be prepared to discuss how you would handle difficult conversations with visitors. This role involves a lot of interaction, so demonstrating your communication skills and ability to remain professional under pressure will set you apart.
We think you need these skills to ace Receptionist and Print Room Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience and skills that align with the responsibilities of the Receptionist and Print Room Assistant role. Emphasise your organisational skills, ability to work under pressure, and any previous customer service experience.
Craft a Strong Cover Letter: Write a cover letter that specifically addresses the job description. Mention your understanding of the role's requirements and how your background makes you a suitable candidate. Don't forget to express your enthusiasm for working within the Trust.
Highlight Relevant Qualifications: Ensure you mention your GCSE qualifications in English and Maths, as well as any print industry qualifications you are working towards. This shows you meet the educational requirements and are committed to professional development.
Showcase Your Communication Skills: Since the role involves liaising with various teams and welcoming visitors, highlight your communication skills in both your CV and cover letter. Provide examples of how you've successfully handled difficult conversations or provided excellent customer service in the past.
How to prepare for a job interview at University Hospitals Bristol NHS Foundation Trust
✨Know the Role Inside Out
Make sure you thoroughly understand the responsibilities of a Receptionist and Print Room Assistant. Familiarise yourself with the key duties such as liaising with clinical staff, managing printer issues, and providing excellent customer service. This will help you answer questions confidently and demonstrate your suitability for the role.
✨Showcase Your Organisational Skills
Since this role requires strong organisational abilities, be prepared to discuss examples from your past experiences where you've successfully managed multiple tasks under pressure. Highlight how you prioritised your workload and maintained accuracy in your work.
✨Demonstrate Your Communication Skills
Effective communication is crucial in this position. Be ready to provide examples of how you've handled difficult conversations or provided exceptional service to visitors. This will show that you can maintain professionalism even in challenging situations.
✨Ask Insightful Questions
Prepare thoughtful questions about the team dynamics, the print room's operations, or how the Trust supports its staff. This not only shows your interest in the role but also helps you gauge if the environment is the right fit for you.
