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- Tasks: Support the Divisional Director and Clinical Chair with strategic and operational functions.
- Company: Join UHBW, a leading NHS Trust dedicated to excellent patient care and innovation.
- Benefits: Enjoy a diverse work environment with opportunities for professional growth and development.
- Why this job: Be part of a forward-thinking team making a positive impact on local and global health.
- Qualifications: GCSEs in English and Maths, substantial PA experience, and strong IT skills required.
- Other info: Flexible working environment with a commitment to diversity and inclusion.
The predicted salary is between 36000 - 60000 £ per year.
The Women’s & Children’s division is seeking an experienced, enthusiastic Senior Personal Assistant and Office Manager to support the Divisional Director and Clinical Chair.
The Senior Personal Assistant / Divisional Office Manager is required to lead and develop the functions of the Divisional management office, providing proactive and responsive professional support to both the Divisional Director and Clinical Chair with their strategic and operational functions for the Women’s & Children’s Division.
Main duties of the job
To provide a full Senior Personal Assistant service, managing diaries and correspondence, including the preparation and distribution of presentations, reports, and following up on a wide range of issues arising from correspondence and meetings.
The Personal Assistant / Office Manager will provide day-to-day management and supervision of the divisional management administrative team.
The post-holder will lead on appropriate divisional administrative projects.
About us
University Hospitals Bristol and Weston NHS Foundation Trust (UHBW) is one of the largest acute Trusts in the country, bringing together a combined workforce of over 13,000 staff and over 100 different clinical services across 10 different sites, serving a core population of more than 500,000 people across South West England. UHBW has been rated by the CQC as ‘Good’ overall, and our staff are proud to deliver excellent care to the people of Bristol, Weston, and beyond. As a forward-thinking, multi-award-winning Trust and a digital exemplar committed to improving patient care, our world-leading research and innovations are having a positive local and global impact. Our hospitals are spread across Bristol and Weston; join us, and you can enjoy the very best of both worlds: city living within a stone’s throw of the countryside or beside the seaside, both with easy access to all that the South West has to offer. UHBW is committed to safeguarding and promoting the welfare of children, young people, and vulnerable adults. As an equal opportunities employer actively working towards a diverse workforce, we aim to recruit and retain a workforce that represents the rich diversity of the local population at all levels and are committed to designing our services around the needs of individual patients and those around them.
Job description
Job responsibilities
For a more detailed job description and main responsibilities, please refer to the job description document attached to this vacancy.
Person Specification
Qualifications & Training
Essential
- Educated to GCSE, Grade C or above (or equivalent) in 5 subjects including English Language and Maths
- IT skills or qualification to ECDL/RSA standard or equivalent
- Knowledge of computer packages (Microsoft Office / Teams)
Knowledge & Experience
Essential
- Substantial secretarial/PA experience at a senior level
- Experience of managing projects to deadlines
- Experience supervising or managing a team
- Excellent knowledge and experience using computer packages e.g., Microsoft Word, Excel, and PowerPoint
- Significant experience taking minutes and creating reports
Skills & Abilities
Essential
- Excellent and professional communications both face-to-face, over the phone, and by email
- Flexible approach to duties
- Able to work under pressure and meet deadlines whilst maintaining a high standard of accuracy and attention to detail
- Proactive and ‘can-do’ approach
- Proven organisational skills
- Ability to work effectively in a busy dept./service, adjusting to change and motivating others
- Ability to work independently, taking own initiative to make complex decisions
- Ability to analyse and solve complex conflicting priorities
- Ability to manage an unpredictable workload where there are frequent interruptions and distractions
- Ability to deal with difficult situations using diplomacy to manage and deal with internal and external stakeholder expectations
- Ability to monitor and review processes suggesting improvements as required
Employer details
Employer name
University Hospitals Bristol and Weston NHS Foundation Trust (UHBW)
Address
Bristol Royal Hospital for Children
Bristol
BS2 8BJ
Any attachments will be accessible after you click to apply.#J-18808-Ljbffr
Senior PA to Divisional Director & Clinical Chair employer: University Hospitals Bristol and Weston NHS Foundation Trust
Contact Detail:
University Hospitals Bristol and Weston NHS Foundation Trust Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Senior PA to Divisional Director & Clinical Chair
✨Tip Number 1
Familiarize yourself with the specific needs and challenges of the Women's & Children's division. Research recent projects or initiatives they have undertaken, as this will help you demonstrate your understanding of their work during the interview.
✨Tip Number 2
Highlight your experience in managing teams and projects effectively. Be prepared to discuss specific examples where you've successfully led a team or managed a project under tight deadlines, showcasing your organizational skills.
✨Tip Number 3
Prepare to discuss your proficiency with Microsoft Office and other relevant software. Since the role requires excellent IT skills, consider demonstrating your ability to create presentations or reports during the interview.
✨Tip Number 4
Showcase your communication skills by preparing for potential scenarios where you might need to handle difficult situations diplomatically. Think of examples from your past experiences where you successfully navigated challenging interactions.
We think you need these skills to ace Senior PA to Divisional Director & Clinical Chair
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience, especially in secretarial and PA roles. Emphasize your project management skills and any supervisory experience you have, as these are crucial for the position.
Craft a Strong Cover Letter: Write a cover letter that showcases your enthusiasm for the role and the organization. Mention specific experiences that demonstrate your ability to manage complex tasks and support senior management effectively.
Highlight Relevant Skills: In your application, clearly outline your IT skills, particularly with Microsoft Office and Teams. Provide examples of how you've used these tools to enhance productivity or streamline processes in previous roles.
Showcase Communication Abilities: Since excellent communication is essential for this role, include examples of how you've successfully managed communications in past positions. Highlight your ability to handle difficult situations with diplomacy and professionalism.
How to prepare for a job interview at University Hospitals Bristol and Weston NHS Foundation Trust
✨Showcase Your Organizational Skills
As a Senior Personal Assistant, your ability to manage multiple tasks and priorities is crucial. Be prepared to discuss specific examples of how you've successfully organized complex schedules or projects in the past.
✨Demonstrate Proactive Problem-Solving
The role requires a proactive approach to challenges. Share instances where you identified potential issues before they arose and took steps to mitigate them, showcasing your initiative and foresight.
✨Highlight Your Communication Abilities
Effective communication is key in this position. Prepare to discuss how you've managed communications with various stakeholders, including how you handle difficult conversations or conflicts diplomatically.
✨Familiarize Yourself with the Organization
Research University Hospitals Bristol and Weston NHS Foundation Trust thoroughly. Understanding their values, recent initiatives, and the specific needs of the Women's & Children's division will help you tailor your responses and demonstrate your genuine interest in the role.
