Human Resources Administrator

University College School was founded in 1830 to promote principles of liberal scholarship.

That remains our first and overriding aim.

Intellectual curiosity, breadth of study and independence of mind combine to achieve academic excellence; they are not subordinate to it.

UCS remains true to the liberal traditions of its founders and continues to work hard to foster independence of mind among its pupils, to value their individuality and to create a diverse and inclusive community.

Academic results are excellent.

Music and drama are very strong at UCS and the school offers an outstanding range of co-curricular activities and enrichment opportunities.

HR Administrator

We are looking for a dedicated HR Administrator to directly support our HR Advisor in delivering operational and recruitment support across University College School.

Key Responsibilities

• Updating, maintaining and monitoring the Single Central Record for the Foundation, including escalation of noncompliance to colleagues.
• Updating the HR database and the SIMS database with starters and leavers.
• Acting as gatekeeper and first point of contact for the HR Department.

This would include meeting and greeting department visitors and using initiative to manage staff queries before they are forwarded to the HR department.

• Providing administrative support for the Foundation; including drafting contracts, salary letters and other documentation.
• Maintaining physical and electronic personnel files for all UCS staff and contractors and updating as necessary with regards to changes in contracts, employee relation issues and other information.
• Providing information on and administering staff benefits alongside the HR Advisor
• Ad-hoc admin duties; school workforce census data, assisting with reading parent volunteers and student exchange trips.

Recruitment

To provide administrative recruitment support across the Foundation and UCS Active. This involves the following aspects of the recruitment cycle, to include:

• Correspondence between the HR department and relevant hiring managers.
• Liaising with the foundation marketing team to ensure vacancies are advertised in a timely manner.
• Act as a primary point of contact for candidates throughout the recruitment process, providing timely, professional and appropriate communication.
• Coordinate and schedule interviews, managing associated logistics and ensuring candidates and interview panels have the necessary information in advance.
• Ensuring the return of all recruitment packs and making sure paperwork is completed and up to date.
• Conduct reference checks to verify employment history and qualifications of prospective employees.
• Conduct all pre-employment checks including DBS, medical, right to work, overseas and other online checks (social media) for prospective employees.
• Working with agencies and contractors to ensure they provide the required confirmation of checks for their staff.
• Process and issue ID badges for new starters.

The above list of duties does not represent an exhaustive list of duties and the HR Administrator may be required to assist with other requirements to support the HR team in performing their role within the foundation.

Person Specification

• At least two years’ experience in an administrative role with a range of responsibilities
• Ability to work independently with little supervision and comfortable with routine work.
• Excellent attention to detail
• Ability to prioritise and work under ever changing circumstances
• Articulate, accurate and efficient
• Ability to use own initiative, following a task through to a successful conclusion; alternatively, seeking out opportunities to make a contribution to the department and work with others
• Highly organised with the ability to organise others and to manage deadlines whilst maintaining high quality standards
• Excellent communication and interpersonal skills with the ability to act professionally at all levels
• Flexible, adaptable and able to multitask
• Team player
• ICT skills – Confident with MS office, Google work space and the ability to learn new systems.
• CIPD Qualified or working towards an HR qualification
• Experience in a HR or Recruitment role.
• Knowledge of the ISI regulations, Equality Act and GDPR 2018.
• Knowledge of administering pre employment checks such as DBS, overseas, references etc.
• Knowledge of UK Visa Points-based Immigration System
• Experience using an Applicant Tracking System
• HRIS Systems (i Trent)

Salary and Benefits

The salary for this position is £35,000.

• 8 weeks of leave (inclusive of bank holidays and close down period over Christmas and Easter)
• Contributory staff pension scheme
• Lunch is provided for free
• There is a subsidised gym on site
• Arrangements for the Appointment

The closing date for applications is 12pm on Thursday 1st October 2026.

However, please note that we reserve the right to interview and appoint at any stage during this process; early applications are therefore very welcome.

University College School is fully committed to safeguarding and promoting the welfare of children.

The successful applicant will be required to undertake an Enhanced DBS check before commencing employment.

This is a requirement as the position is within a school working with children aged under 18.

UCS will also undertake its own recruitment checks through contact with previous employers, and others, to confirm applicants' identities and their professional records.

#J-18808-Ljbffr