Senior Administrator - Internal Candidates only

b Overview /b p As Senior Administrator in the Executive Support function, you enable the Vice-President (Advancement) and the Executive team to lead with informed decisions. You coordinate meetings, briefs, and key activities, while refining processes to boost efficiency. You manage diary, travel, and stakeholder data, ensuring high standards of confidentiality and cross-team collaboration. This role supports UCL’s ambitious philanthropy and engagement agenda, contributing to strategic objectives and the Here, it will happen campaign. /p b Pay / Benefits /b ul li 41 Days holiday /li li CARE pension scheme /li li Cycle to work scheme /li li On-Site nursery /li li On-site gym /li li Enhanced maternity/paternity/adoption pay /li /ul b Responsibilities /b ul li Coordinate meetings, briefs, and speaking notes for the VPA, maintaining organized folders and following up on missing documentation /li li Develop and improve briefing and document management processes for consistency and effectiveness /li li Perform high-quality executive operations and project coordination to underpin the Office of the Vice-President (Advancement) /li li Provide cover for the Diary Manager and manage the VPA’s internal and external diary appointments /li li Develop understanding of the VPA’s stakeholder landscape and maintain CRM data integrity /li li Arrange comprehensive travel logistics and coordinate domestic travel with the Global Visits Manager /li li Organise room bookings, catering, and logistics for meetings and away days /li li Process VPA expenses and gift/hospitality declarations in line with policy /li li Conduct general administrative duties, manage stationery and pre-emptively address requests /li li Foster strong cross-functional relationships and drive continuous improvement in administrative systems /li li Occasionally provide out-of-hours support during travel with TOIL as appropriate /li /ul b Key requirements /b ul li Experience in a senior administrative or project coordination role in a fast-paced environment /li li Proficiency in Microsoft Office, especially Excel /li li Experience optimizing office processes and digital platforms for cross-team collaboration /li li Experience coordinating high-level meetings and away days, including logistics /li /ul ul li Proactive and service-oriented mindset /li li Strong teamwork and collaboration in a matrix environment /li li Independent and accountable with task ownership /li li Microsoft Office (Excel emphasized) /li li CRM data management and data integrity /li li Office process optimization and digital tools for collaboration /li /ul