At a Glance
- Tasks: Support senior leaders by managing diaries, coordinating meetings, and contributing to impactful projects.
- Company: Join the dynamic team at University College London Hospitals NHS Foundation Trust.
- Benefits: Full-time permanent role with exposure to senior stakeholders and meaningful contributions.
- Other info: Be part of a fast-paced environment with opportunities for career growth.
- Why this job: Make a real difference in patient care while developing your professional skills.
- Qualifications: Confident, proactive, with excellent judgement and strong organisational skills.
The predicted salary is between 37338 - 44962 £ per year.
A Vacancy at University College London Hospitals NHS Foundation Trust. Are you a confident, proactive personal assistant ready to support senior leaders at the heart of a busy NHS Trust? This full‑time permanent post offers a unique opportunity to work within Trust Headquarters, supporting both an Executive Board level Director and a Corporate Director in a fast‑paced environment. In return you’ll be part of a dynamic team shaping strategic decisions across UCLH, with exposure to senior stakeholders and the chance to contribute meaningfully to projects that impact patient care and organisational performance. You’ll need excellent judgement, strong diary and inbox management, and the ability to handle sensitive information with professionalism and discretion.
Key Responsibilities
- Manage complex diaries and inboxes for Director of Strategy and Director of Innovation.
- Coordinate meetings, delegated projects and cross‑cover planning.
- Act as a professional first point of contact for a wide range of stakeholders.
- Prepare agendas, take minutes and maintain accurate records and databases.
- Support recruitment and induction processes.
- Plan and coordinate travel arrangements.
- Support staff experience initiatives and act as local lead for fire safety and environmental matters.
- Contribute to project delivery, governance support and ensure continuity during absences.
Additional Duties
- Manage travel arrangements and support related logistics.
- Assist with staff induction and recruitment processes.
- Liaise with national and local bodies including the Department of Health and NHS England.
- Support staff experience initiatives and event coordination.
This advert closes on Sunday 7 Jun 2026.
Personal Assistant to: Director of Strategy & Director of Innovation employer: University College London Hospital
University College London Hospitals NHS Foundation Trust is an exceptional employer, offering a vibrant work culture where personal assistants play a crucial role in shaping strategic decisions that enhance patient care. With opportunities for professional growth and development, you will be part of a dynamic team that values collaboration and innovation, all while working in a supportive environment at the heart of the NHS. Join us to make a meaningful impact in a fast-paced setting, surrounded by dedicated professionals committed to excellence in healthcare.
Contact Details:
University College London Hospital Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Personal Assistant to: Director of Strategy & Director of Innovation
✨Tip Number 1
Network like a pro! Reach out to current or former employees at UCLH on LinkedIn. A friendly chat can give you insider info and maybe even a referral, which can really boost your chances.
✨Tip Number 2
Prepare for the interview by researching the Trust's recent projects and initiatives. Show us that you’re not just another candidate; demonstrate your genuine interest in how you can contribute to patient care and organisational performance.
✨Tip Number 3
Practice your responses to common interview questions, especially around diary management and handling sensitive information. We want to see that you can handle the pressure and keep things running smoothly!
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re serious about joining our dynamic team.
We think you need these skills to ace Personal Assistant to: Director of Strategy & Director of Innovation
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to highlight your experience in managing complex diaries and inboxes. We want to see how you've supported senior leaders in the past, so don’t hold back on those relevant examples!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to showcase your proactive approach and excellent judgement. Let us know why you’re the perfect fit for supporting our Directors at UCLH.
Showcase Your Communication Skills:As a personal assistant, communication is key. Make sure to demonstrate your ability to liaise with various stakeholders effectively. We love seeing examples of how you’ve handled sensitive information with professionalism.
Apply Through Our Website:We encourage you to apply through our website for a smoother application process. It’s the best way for us to receive your application and keep track of all the amazing candidates like you!
How to prepare for a job interview at University College London Hospital
✨Know Your Directors
Before the interview, do some research on the Director of Strategy and the Director of Innovation. Understand their roles, recent projects, and any strategic initiatives they’ve been involved in. This will help you tailor your responses and show that you're genuinely interested in supporting them.
✨Showcase Your Organisation Skills
As a personal assistant, strong organisational skills are key. Be prepared to discuss specific examples of how you've managed complex diaries or coordinated multiple projects. Highlight any tools or methods you use to stay organised, as this will demonstrate your proactive approach.
✨Demonstrate Discretion and Professionalism
You’ll be handling sensitive information, so it’s crucial to convey your ability to maintain confidentiality. Share examples from your past experiences where you’ve had to manage sensitive situations with professionalism and discretion, reinforcing your suitability for the role.
✨Prepare for Scenario Questions
Expect scenario-based questions that assess your problem-solving abilities. Think about potential challenges you might face in this role, such as managing conflicting priorities or dealing with difficult stakeholders, and prepare thoughtful responses that showcase your critical thinking and adaptability.
