At a Glance
- Tasks: Support senior leaders by managing diaries, coordinating meetings, and contributing to impactful projects.
- Company: Join the dynamic team at University College London Hospitals NHS Foundation Trust.
- Benefits: Gain valuable experience in a fast-paced environment with opportunities for professional growth.
- Other info: Be part of a supportive team with a focus on staff experience and development.
- Why this job: Make a real difference in patient care while working closely with senior stakeholders.
- Qualifications: Strong organisational skills and the ability to handle sensitive information discreetly.
The predicted salary is between 37338 - 44962 £ per year.
A Vacancy at University College London Hospitals NHS Foundation Trust. Are you a confident, proactive personal assistant ready to support senior leaders at the heart of a busy NHS Trust? This full‐time permanent post offers a unique opportunity to work within Trust Headquarters, supporting both an Executive Board level Director and a Corporate Director in a fast‐paced environment.
In return you'll be part of a dynamic team shaping strategic decisions across UCLH, with exposure to senior stakeholders and the chance to contribute meaningfully to projects that impact patient care and organisational performance. You'll need excellent judgement, strong diary and inbox management, and the ability to handle sensitive information with professionalism and discretion.
Key Responsibilities- Manage complex diaries and inboxes for Director of Strategy and Director of Innovation.
- Coordinate meetings, delegated projects and cross‐cover planning.
- Act as a professional first point of contact for a wide range of stakeholders.
- Prepare agendas, take minutes and maintain accurate records and databases.
- Support recruitment and induction processes.
- Plan and coordinate travel arrangements.
- Support staff experience initiatives and act as local lead for fire safety and environmental matters.
- Contribute to project delivery, governance support and ensure continuity during absences.
- Manage travel arrangements and support related logistics.
- Assist with staff induction and recruitment processes.
- Liaise with national and local bodies including the Department of Health and NHS England.
- Support staff experience initiatives and event coordination.
Personal Assistant to: Director of Strategy & Director of Innovation in London employer: University College London Hospital
University College London Hospitals NHS Foundation Trust is an exceptional employer, offering a vibrant work culture where personal assistants play a crucial role in shaping strategic decisions that enhance patient care. With opportunities for professional growth and development, you will be part of a dedicated team in a fast-paced environment, collaborating with senior leaders and contributing to impactful projects. The Trust prioritises employee well-being and fosters a supportive atmosphere, making it an ideal place for those seeking meaningful and rewarding employment.
Contact Details:
University College London Hospital Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Personal Assistant to: Director of Strategy & Director of Innovation in London
✨Tip Number 1
Network like a pro! Reach out to current or former employees at UCLH on LinkedIn. A friendly chat can give us insider info about the role and the team, plus it shows our genuine interest.
✨Tip Number 2
Prepare for the interview by practising common questions. Think about how your skills in diary management and stakeholder communication can shine through. We want to show them we’re the perfect fit!
✨Tip Number 3
Dress the part! First impressions matter, especially in a professional setting like UCLH. Let’s make sure we look sharp and ready to support those senior leaders.
✨Tip Number 4
Don’t forget to follow up after the interview! A quick thank-you email can keep us fresh in their minds and show our enthusiasm for the role. Plus, it’s just good manners!
We think you need these skills to ace Personal Assistant to: Director of Strategy & Director of Innovation in London
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the role of Personal Assistant. Highlight your experience in managing diaries, coordinating meetings, and handling sensitive information. We want to see how your skills align with what we're looking for!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for supporting our Directors. Be confident and proactive in showcasing your understanding of the NHS environment and how you can contribute to our team.
Showcase Your Communication Skills:As a Personal Assistant, communication is key. In your application, demonstrate your ability to liaise with various stakeholders effectively. We love seeing examples of how you've managed relationships in previous roles!
Apply Through Our Website:Don't forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for this exciting opportunity. We can't wait to see what you bring to the table!
How to prepare for a job interview at University College London Hospital
✨Know Your Directors
Before the interview, do some research on the Director of Strategy and the Director of Innovation. Understand their roles, recent projects, and any strategic initiatives they’ve been involved in. This will help you tailor your responses and show that you're genuinely interested in supporting them.
✨Master Diary Management
Since managing complex diaries is a key responsibility, be prepared to discuss your experience with diary management tools and techniques. Bring examples of how you've successfully coordinated schedules in the past, especially in fast-paced environments.
✨Showcase Your Communication Skills
As a personal assistant, you'll be the first point of contact for various stakeholders. Practice articulating your communication style and provide examples of how you've effectively liaised with different teams or individuals, especially in sensitive situations.
✨Prepare for Scenario Questions
Expect scenario-based questions that assess your judgement and discretion. Think about past experiences where you had to handle sensitive information or manage conflicting priorities, and be ready to share how you navigated those challenges.
