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- Tasks: Support cancer clinical trials by managing patient appointments and maintaining trial documentation.
- Company: Join UCLH, a leading NHS trust known for exceptional patient care and innovative research.
- Benefits: Enjoy flexible working, discounts, and a supportive team environment with wellness programmes.
- Why this job: Make a real impact in cancer research while gaining valuable experience in healthcare.
- Qualifications: Ideal for new science graduates with strong communication skills and a passion for clinical research.
- Other info: Be part of a top-rated NHS trust, recognised for its commitment to staff wellbeing and diversity.
The predicted salary is between 28800 - 43200 £ per year.
The use of AI is monitored and if applicants have used it, then they are required to declare this in their supporting statement.
Job overview
UCLH, one of London\’s key cancer centres, is seeking to recruit a Clinical Trials Assistant on 12-month fixed-term contract to support a growing number of cancer clinical trials within the Upper Gastrointestinal and Cholangiocarcinoma Team. The successful candidate will be based within the Cancer Clinical Trials Unit (CCTU) based in 250 Euston Road.
You will be part of a supportive and dynamic team, working closely with clinical research staff. The role is vital in supporting clinical research staff deliver excellent care to patients with cancer. Full training will be provided but the successful candidate will be expected to manage their own workload to achieve the goals set by the team.
Ideally we want someone with an interest in clinical research and cancer, good verbal and written communication skills, and knowledge of Microsoft products such as Excel. This role would be ideal for new science graduate looking to get their first experience of working in a health care setting.
Main duties of the job
The main role of the clinical trials assistant is to support the team in the administration and running of the in-house, national and international phase I, II and III clinical trials. Responsibilities include contacting patients by phone, assisting the clinical trial practitioners and research nurses with the booking of patient appointments, scans and upload of trial scans to specific portals. Other tasks include creation and maintenance of files for clinical trials, archiving of closed trials, handling of correspondence, booking of couriers, preparing lab kits, adding lab requests and processing or handling of blood and tumour tissue samples.
Working for our organisation
University College London Hospitals NHS Foundation Trust (UCLH) is one of the most complex NHS trusts in the UK, serving a large and diverse population. We provide academically led acute and specialist services, to people from the local area, from throughout the United Kingdom and overseas. Our vision is to deliver top-quality patient care, excellent education, and world-class research.
We provide first-class acute and specialist services across eight sites:
- University College Hospital (incorporating the Elizabeth Garrett Anderson Wing)
- National Hospital for Neurology and Neurosurgery
- Royal National ENT and Eastman Dental Hospitals
- University College Hospital Grafton Way Building
- Royal London Hospital for Integrated Medicine
- University College Hospital Macmillan Cancer Centre
- The Hospital for Tropical Diseases
- University College Hospital at Westmoreland Street
We are dedicated to the diagnosis and treatment of many complex illnesses. UCLH specialises in women\’s health and the treatment of cancer, infection, neurological, gastrointestinal and oral disease. It has world class support services including critical care, imaging, nuclear medicine and pathology.
We are committed to sustainability and have pledged to become a carbon net zero health service, embedding sustainable practice throughout UCLH. We have set an ambitious target of net zero for our direct emissions by 2031 and indirect emissions by 2040.
Detailed job description and main responsibilities
For the full Person Specification and more information regarding the main responsibilities of this role, please refer to the attached Job Description.
The post holder is responsible for:
• Sending, collecting and storing questionnaires
• Handling incoming mail and correspondence
• Providing a high quality personal assistant service to the team when needed
• Attending clinics if/when requested by the Nurse/Coordinator
• Retrieval/creation and maintenance of patient notes
• Site File maintenance
• Archiving of previous closed trials
• Calling patients to confirm visits ahead of planned appointment
• Requesting, processing, and sending biological samples
• Supporting data managers with relevant queries
• Maintaining up to date and accurate filing systems – paper and IT
• Assisting with surveys/audits as required
• Having a high degree of interpersonal and communication skills to liaise with a wide range of personnel in the multidisciplinary team orally, in writing or electronically in a professional and courteous manner
• To be familiar with and confident in using the Trust IT systems
• Taking minutes at departmental and tumour group meetings
• Completing mandatory training and other recommended training
• Prioritising workload, meeting deadlines and tackling problems systematically and with initiative
• Maintaining confidentiality of patient related information at all times
• Taking personal responsibility for ensuring that UCLH resources are used efficiently and with minimum wastage
• Adhering to all Trust policies and procedures, the Health and Safety at Work Act and the Data Protection Act.
• Monitoring and maintaining physical resources within the work area, and reporting any related problems to line management.
Come and be a part of the best NHS trust in England to work for, according to our staff*
* UCLH top trust to work at in England – In the most recent NHS staff survey UCLH had the highest percentage of staff who said they would recommend us as a place to work, out of all general acute or acute/community NHS trusts in England – for the third year in a row.
UCLH recognises the benefits of flexible working for staff – To find out more, visit: Flexible working.
To discover more about what makes UCLH a great place to work, visit: Why Choose UCLH?
Person specification
Experience
Essential criteria
- Experience working as part of a team
- Experience working to deadlines
Skills and Abilities
Essential criteria
- Understands the importance and role of audit
Communication
Essential criteria
- Effective verbal and written communication skills
Personal and People Development
Essential criteria
- Proven ability to work under own initiative
- Proven ability to prioritise own workload
At UCLH, we have a real \’One Team\’ ethos, and our values – safety, kindness, teamwork and improving, are central to the way we work. This is supported by our staff, who voted us as the #1 NHS Acute Trust to work for in the whole of England.
At UCLH we take equality of opportunity seriously and are committed to being a diverse and inclusive employer, with a culture that creates a real sense of belonging and trust. It is our fundamental aim, to recruit, retain and promote a diverse mix of people who are representative of our local communities. Applications are encouraged from candidates of all backgrounds, cultures, and perspectives to support our world class research, innovation and creativity.
UCLH recognises the benefits of flexible working for staff and has a dedicated policy which allows staff to apply for flexible working right from the beginning of employment. For more information please go to: https://www.uclh.nhs.uk/work-with-us/why-choose-uclh/flexible-working.
We offer our permanent staff an interest free season ticket loan for travel, all our staff have access to free independent and confidential support, large retail discounts, a staff discount platform, cycle to work scheme and on-site accommodation to name a few.
Additionally, UCLH Arts and Heritage\’s staff wellbeing programme, Creative Comfort, offers a variety of ways to engage with the arts as a member of UCLH staff. You can try out the weekly choir, weekly art club and join the Culture Club for exclusive access to free and discounted tickets for opera, exhibitions, theatre and more.
We recognise, reward and thank colleagues by nominating them for our annual Celebrating Excellence Awards, which are funded by UCLH Charity.
We are also members of www.mytrustbenefits.co.uk/ which offers discounts on high street retail stores, offers on travel deals, and also to take advantage of cash back schemes.
This vacancy may close before the current listed closing date. You are advised not to delay submitting your completed application.
Please note that all correspondence regarding your application will be via email. The emails will be sent to you via TRAC.jobs and not via NHS Jobs, we encourage you to check your inbox regularly.
Please note that if you are at present in a training position on the 2016 new junior doctor\’s contract and are applying for a Trust doctor role your salary will not be pay protected.
You will be placed on the appropriate point of the Trust Doctor pay scale based on your previous experience.
Please note that if you have not heard from us within 3 weeks of the closing date of the advert to assume that you have not been shortlisted on this occasion.
The Trust uses electronic new starter forms on Trac to collect personal details. Information collected is securely stored and used to set up the employee record on the ESR HR system.
Employer certification / accreditation badges
Documents to download
- Job Description (PDF, 648.3KB)
- Functional Requirements (PDF, 262.3KB)
- UCLH Values (PDF, 860.9KB)
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Clinical Trials Assistant employer: University College London Hospital
Contact Detail:
University College London Hospital Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Clinical Trials Assistant
✨Tip Number 1
Familiarise yourself with the specific clinical trials and research areas that UCLH focuses on, particularly in cancer care. This knowledge will help you engage in meaningful conversations during interviews and demonstrate your genuine interest in the role.
✨Tip Number 2
Network with current or former employees of UCLH, especially those who have worked in clinical trials or research roles. They can provide valuable insights into the work culture and expectations, which can be beneficial for your application process.
✨Tip Number 3
Prepare to discuss your organisational skills and ability to manage multiple tasks effectively. Think of examples from your past experiences where you successfully prioritised your workload, as this is a key requirement for the Clinical Trials Assistant role.
✨Tip Number 4
Be ready to showcase your communication skills, both verbal and written. Since the role involves liaising with patients and various team members, practice articulating your thoughts clearly and professionally to make a strong impression.
We think you need these skills to ace Clinical Trials Assistant
Some tips for your application 🫡
Understand the Role: Read the job description thoroughly to understand the responsibilities and requirements of the Clinical Trials Assistant position. Tailor your application to highlight relevant experiences and skills that align with the role.
Declare AI Usage: If you have used AI tools in your application process, be sure to declare this in your supporting statement as required. Transparency is key, and it shows integrity in your application.
Highlight Relevant Skills: Emphasise your communication skills, teamwork experience, and any familiarity with Microsoft products like Excel. Provide specific examples of how you've demonstrated these skills in previous roles or academic projects.
Proofread Your Application: Before submitting, carefully proofread your application for any spelling or grammatical errors. A well-presented application reflects your attention to detail and professionalism.
How to prepare for a job interview at University College London Hospital
✨Show Your Passion for Clinical Research
Make sure to express your genuine interest in clinical research and cancer care during the interview. Share any relevant experiences or projects that highlight your enthusiasm for the field, as this will resonate well with the interviewers.
✨Demonstrate Strong Communication Skills
Since the role involves liaising with various personnel, it's crucial to showcase your verbal and written communication skills. Prepare examples of how you've effectively communicated in past roles or academic settings, especially in a team environment.
✨Familiarise Yourself with Microsoft Products
As knowledge of Microsoft products like Excel is essential, brush up on your skills before the interview. Be ready to discuss how you've used these tools in previous experiences, particularly in managing data or organising information.
✨Prepare for Questions on Workload Management
The role requires managing your own workload, so be prepared to discuss how you prioritise tasks and meet deadlines. Think of specific examples where you've successfully handled multiple responsibilities and how you approached problem-solving.
