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- Tasks: Support the Company Secretary with administrative tasks and compliance management.
- Company: Join Universal Music, the world's leading music company with a vibrant culture.
- Benefits: Enjoy competitive pay, private medical insurance, and 25 days of annual leave.
- Other info: Flexible work environment with opportunities for growth and development.
- Why this job: Be part of a dynamic team shaping the future of music and culture.
- Qualifications: Ideal for graduates or those pursuing governance qualifications; attention to detail is key.
The predicted salary is between 30000 - 40000 £ per year.
Music is Universal
It’s the passionate and dedicated team at Universal Music who help make us the world’s leading music company. From A&R to finance, legal to digital, sales to marketing, Universal Music is the place to grow and develop your career within a truly commercial and innovative business that leads in everything it does.
Everyone is welcome to apply for our roles, and we are determined to ensure that no applicant or employee receives less favourable treatment because of gender, race, disability, sexual orientation, religion, belief, age, marital status, background, pregnancy, or caring responsibilities. We also recognise the importance of diversity of thought within our teams and are fully committed to embracing the talents of people with autism, dyslexia, ADHD, and other forms of neurocognitive variation.
We will always seek to make appropriate adjustments to recruitment, workplaces, and work processes to be fully inclusive to people with different needs and working styles. If you need us to make any reasonable adjustments for you from application onwards, including alternatives to the online form or to disclose a neurocognitive condition, please email UniversalMusicCareers@umusic.com.
The Role
The Company Secretarial Assistant plays a pivotal role in providing full company secretarial and general administrative support to the Group Company Secretary.
This is a 6 month contract, with the potential to convert to a permanent opportunity.
Main Duties
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To assist with maintenance of statutory companies through Diligent Entities.
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Support Company Secretary in ensuring timely and accurate filing of changes in directors and other statutory documents with Companies House and other regulatory bodies.
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Ensure all statutory deadlines are complied with, including the preparation and filing of confirmation statements.
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General administrative support and Diary Management.
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Coordinating with other departments on company secretarial matters.
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Managing the company’s compliance calendar.
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Liaising with the Finance team, auditors; directors etc. in respect of the preparation of financial audit.
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Disseminate communications for Company Secretary as quickly as possible.
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Liaising with external notaries and lawyers in organising various notarisation of documents.
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Providing statutory/corporate information to internal/external contacts.
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To assist with Events Health & Safety and insurance matters.
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To carry out any other duties as directed by the Company Secretary.
Qualifications/ Experience Level
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GradCGI or an intention to undertake the Chartered Governance Institute Qualification. CGI study support will be provided if required.
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Knowledge of company secretarial software (e.g Diligent Entitles.
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Ideally some experience of working in a Legal or Company Secretarial department.
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Excellent understanding of the work of Company Secretary.
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Proficient in standard business tools (Microsoft Office) PowerPoint (very important), Adobe Acrobat).
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Strong attention to detail, communication and organisational skills.
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Ability to maintain confidentiality with a high degree of discretion.
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Strong ownership and urgency in handling tasks.
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Flexibility i.e. ability to deal with changing priorities.
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Very professional, mature in approach and level-headed.
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Ability to work well and keep calm under pressure.
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Effective communicator with excellent interpersonal skills.
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Ability to use initiative and act on information appropriately.
About UMG UK
We are Universal Music Group UK – the UK’s leading music-based entertainment company. We exist to shape culture through the power of artistry. We help UK artists produce, distribute and promote the most critically acclaimed and commercially successful music to inspire and entertain fans at home and around the world.
Bonus Tracks: Your Benefits
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Group Personal Pension Scheme (between 3% and 9%)
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Private Medical Insurance
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25 paid days of annual leave
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Interest Free Season Ticket Loan
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Holiday Purchase scheme
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Dental and Travel Insurance options
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Cycle to Work Scheme
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Salary Sacrifice Cars
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Subsidised Gym Membership
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Employee Discounts (Reward Gateway)
Just So You Know…
The company presents this job description as a guide to the major areas and duties for which the jobholder is accountable. However, the business operates in an environment that demands change and the jobholder’s specific responsibilities and activities will vary and develop. Therefore, the job description should be seen as indicative and not as a permanent, definitive, and exhaustive statement.
Job Category:
Universal Music Group
Company Secretarial Assistant in London employer: Universal Music
Contact Detail:
Universal Music Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Company Secretarial Assistant in London
✨Tip Number 1
Network like a pro! Reach out to people in the industry, especially those already at Universal Music. A friendly chat can open doors and give you insider info on what they’re looking for.
✨Tip Number 2
Prepare for the interview by researching the company’s culture and values. Show us that you’re not just a fit for the role, but also for the team. We love candidates who resonate with our passion for music!
✨Tip Number 3
Practice your responses to common interview questions, but keep it natural. We want to see your personality shine through, so don’t be afraid to let your enthusiasm for the role show!
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen. Plus, you’ll find all the latest roles there, so keep checking back for new opportunities!
We think you need these skills to ace Company Secretarial Assistant in London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Company Secretarial Assistant role. Highlight any relevant experience, especially in legal or company secretarial departments, and don’t forget to mention your proficiency with tools like Microsoft Office and Diligent Entities.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to express your passion for music and how your skills align with the responsibilities of the role. Be sure to mention your attention to detail and ability to handle tasks under pressure.
Showcase Your Communication Skills: As a Company Secretarial Assistant, communication is key. In your application, demonstrate your strong interpersonal skills and ability to liaise effectively with various stakeholders. This will show us you’re ready to hit the ground running!
Apply Through Our Website: We encourage you to apply through our website for a smooth application process. It’s the best way for us to receive your application and keep track of all the amazing talent out there. Don’t miss out!
How to prepare for a job interview at Universal Music
✨Know Your Stuff
Before the interview, make sure you understand the role of a Company Secretarial Assistant. Familiarise yourself with company secretarial software like Diligent Entities and brush up on your knowledge of statutory compliance. This will show that you're serious about the position and ready to hit the ground running.
✨Showcase Your Skills
Highlight your organisational skills and attention to detail during the interview. Be prepared to give examples of how you've managed deadlines or handled sensitive information in previous roles. This is crucial for a role that requires confidentiality and precision.
✨Be Ready for Scenario Questions
Expect questions that assess how you would handle specific situations, such as managing conflicting priorities or liaising with different departments. Think of examples from your past experiences where you successfully navigated similar challenges, as this will demonstrate your problem-solving abilities.
✨Ask Thoughtful Questions
At the end of the interview, don’t forget to ask insightful questions about the team dynamics or the company's approach to diversity and inclusion. This shows your genuine interest in the company culture and helps you determine if it's the right fit for you.