Team Assistant - Amplify U, Trainee

Music is Universal. It’s the passionate and dedicated team at Universal Music who help make us the world’s leading music company. From A&R to finance, legal to digital, sales to marketing, Universal Music is the place to grow and develop your career within a truly commercial and innovative business that leads in everything it does.

Everyone is welcome to apply for our roles, and we are determined to ensure that no applicant or employee receives less favourable treatment because of gender, race, disability, sexual orientation, religion, belief, age, marital status, background, pregnancy, or caring responsibilities. We also recognise the importance of diversity of thought within our teams and are fully committed to embracing the talents of people with autism, dyslexia, ADHD, and other forms of neurocognitive variation. We will always seek to make appropriate adjustments to recruitment, workplaces, and work processes to be fully inclusive to people with different needs and working styles. If you need us to make any reasonable adjustments for you from application onwards, including alternatives to the online form or to disclose a neurocognitive condition, please email UniversalMusicCareers@umusic.com.

We are looking for a highly organised, proactive, and enthusiastic Team Assistant to support the UMG Leadership team. This is a junior role, working closely with the EA to provide day-to-day administrative, coordination, and team support across the function. The successful candidate will gain broad exposure across a global creative business, supporting senior leaders and the wider team with diary coordination, travel, events, presentations, and general team administration. This role is ideal for someone looking to build a career within the music industry in a fast-paced, collaborative environment.

Key Responsibilities

• Team & Diary Support
  • Provide diary and scheduling support to senior leaders and team members, working closely with the team PA and EA.
  • Assist with coordinating meetings across multiple time zones.
  • Arrange meeting rooms, virtual links, and hospitality where required.
  • Support preparation of agendas and circulate meeting notes and actions.
  • Act as a friendly and professional first point of contact for internal and external stakeholders.
• Travel & Logistics
  • Assist with booking domestic and international travel (flights, accommodation, transport).
  • Help prepare travel itineraries and supporting documents.
  • Assist visiting colleagues and international guests with logistics.
• Meetings, Communication & Coordination
  • Take clear notes in meetings when required and circulate follow-ups.
  • Support preparation of briefing documents and presentation materials.
  • Assist with weekly team updates and internal communications.
  • Coordinate information flow between Globe, International Marketing, UK labels, and international territories.
• Presentation & Creative Support
  • Creation and formatting of PowerPoint decks for internal and external use.
  • Assist with updating creative and market presentation materials.
  • Maintain shared folders and ensure documents are current and accessible.
• Events & Team Engagement
  • Support planning and delivery of team events, market presentations, and internal celebrations.
  • Assist with guest list management and event logistics.
  • Provide on-site support at Abbey Road Studios or other locations when required.
  • Help coordinate team away days, seasonal events, and team engagement initiatives.
• Administration & Systems
  • Provide general administrative support across the full team.
  • Assist with raising POs, processing invoices, and tracking basic finance administration.
  • Support onboarding of new starters (access, systems, inductions).
  • Maintain team documents, contact lists, and internal trackers.
  • Assist with office coordination tasks and liaise with property services where needed.
• Production Support
  • Provide ad hoc production assistant support on Globe Originals projects when required.

Essential

• Strong organisational skills and attention to detail.
• Confident using Microsoft Outlook, PowerPoint, Teams, and Zoom.
• Clear written and verbal communication skills.
• Ability to manage multiple tasks and prioritise effectively.
• Professional, approachable, and collaborative manner.

Desirable

• Interest in music, media, or the creative industries.
• Experience working in a fast-paced team environment.
• Experience supporting events or presentations.
• Proactive and eager to learn.
• Positive, solutions-focused attitude.
• Calm and adaptable under pressure.
• Strong team player with a collaborative approach.
• High level of reliability and accountability.

Just So You Know… The company presents this job description as a guide to the major areas and duties for which the jobholder is accountable. However, the business operates in an environment that demands change and the jobholder's specific responsibilities and activities will vary and develop. Therefore, the job description should be seen as indicative and not as a permanent, definitive, and exhaustive statement.