Label Assistant, Island - Amplify U, Trainee

Universal Music is the world’s leading music company. From A&R to finance, legal to digital, sales to marketing, Universal Music is a place to grow and develop your career. Everyone is welcome to apply for our roles, and we are determined to ensure that no applicant or employee receives less favourable treatment because of gender, race, disability, sexual orientation, religion, belief, age, marital status, background, pregnancy or caring responsibilities. We also recognize the importance of diversity of thought and fully commit to embracing people with neurocognitive variations such as autism, dyslexia, ADHD and others. We will always seek to make appropriate adjustments to recruitment, workplaces and work processes to be fully inclusive to people with different needs. If you need us to make any reasonable adjustments from application onwards, including alternatives to the online form or to disclose a neurocognitive condition, please email UniversalMusicCareers@umusic.com.

The Role:

• Assisting the managers from around the label including departments such as Marketing, Creative, Streaming, and A&R.
• Budgeting in Uniport, including approving quotes and raising POs.
• Liaising with artist managers and key contacts diligently and professionally at all times.
• Briefing creatives, makers and agencies to create short‑form content such as song teasers and visualisers.
• Collating and distributing campaign assets – e.g. artwork images, press releases, biogs and content.
• Canvassing physical stock quantities for internal and external teams.
• Any other reasonable duties as required by the marketing & A&R team.

Key Responsibilities:

• General administration (invoicing, filing, ordering stock & stationery/CD stock).
• Taking comprehensive notes in meetings and sharing post‑meeting notes in a succinct, timely fashion.
• Preparing / printing any documents required for weekly meetings.
• Updating the gig guide document every week.
• Managing content delivery from external parties.
• Arranging staff and contacts’ travel and getting travel requests approved by finance.
• Writing weekly artist campaign updates on behalf of the marketing manager.
• Collating info from all departments and updating sales notes for physical releases.
• Booking bikes, cabs and couriers.
• Ticket ordering for gigs on behalf of the marketing team.
• Sourcing and ordering any merchandise or special items.
• Ordering any POS needed, e.g. flyers, stickers, posters.

Skills And Experience Required:

• Must have: Strong attention to detail, excellent admin & organisation skills, excellent verbal and written communication skills, excellent problem‑solving skills and ability to work round issues, passionate about music.
• Nice to have: Pro‑active, self‑motivated, hard‑working and enthusiastic, confident with the ability to keep calm under pressure, flexible and able to prioritise own workload.