At a Glance
- Tasks: Support the Company Secretary with administrative tasks and compliance management.
- Company: Join Universal Music, the leading music company shaping culture.
- Benefits: Enjoy 25 days annual leave, private medical insurance, and a pension scheme.
- Other info: Flexible work environment with opportunities for growth and development.
- Why this job: Be part of a dynamic team in the exciting world of music.
- Qualifications: Ideal for those studying or interested in governance and legal support.
The predicted salary is between 30000 - 40000 € per year.
Music is Universal. It’s the passionate and dedicated team at Universal Music who help make us the world’s leading music company. From A&R to finance, legal to digital, sales to marketing, Universal Music is the place to grow and develop your career within a truly commercial and innovative business that leads in everything it does.
Everyone is welcome to apply for our roles, and we are determined to ensure that no applicant or employee receives less favourable treatment because of gender, race, disability, sexual orientation, religion, belief, age, marital status, background, pregnancy, or caring responsibilities. We also recognise the importance of diversity of thought within our teams and are fully committed to embracing the talents of people with autism, dyslexia, ADHD, and other forms of neurocognitive variation. We will always seek to make appropriate adjustments to recruitment, workplaces, and work processes to be fully inclusive to people with different needs and working styles. If you need us to make any reasonable adjustments for you from application onwards, including alternatives to the online form or to disclose a neurocognitive condition, please email UniversalMusicCareers@umusic.com.
The Role
The Company Secretarial Assistant plays a pivotal role in providing full company secretarial and general administrative support to the Group Company Secretary. This is a 6 month contract, with the potential to convert to a permanent opportunity.
Main Duties
- To assist with maintenance of statutory companies through Diligent Entities.
- Support Company Secretary in ensuring timely and accurate filing of changes in directors and other statutory documents with Companies House and other regulatory bodies.
- Ensure all statutory deadlines are complied with, including the preparation and filing of confirmation statements.
- General administrative support and Diary Management.
- Coordinating with other departments on company secretarial matters.
- Managing the company’s compliance calendar.
- Liaising with the Finance team, auditors; directors etc. in respect of the preparation of financial audit.
- Disseminate communications for Company Secretary as quickly as possible.
- Liaising with external notaries and lawyers in organising various notarisation of documents.
- Providing statutory/corporate information to internal/external contacts.
- To assist with Events Health & Safety and insurance matters.
- To carry out any other duties as directed by the Company Secretary.
Qualifications/ Experience Level
- GradCGI or an intention to undertake the Chartered Governance Institute Qualification. CGI study support will be provided if required.
- Knowledge of company secretarial software (e.g Diligent Entities).
- Ideally some experience of working in a Legal or Company Secretarial department.
- Excellent understanding of the work of Company Secretary.
- Proficient in standard business tools (Microsoft Office) PowerPoint (very important), Adobe Acrobat.
- Strong attention to detail, communication and organisational skills.
- Ability to maintain confidentiality with a high degree of discretion.
- Strong ownership and urgency in handling tasks.
- Flexibility i.e. ability to deal with changing priorities.
- Very professional, mature in approach and level-headed.
- Ability to work well and keep calm under pressure.
- Effective communicator with excellent interpersonal skills.
- Ability to use initiative and act on information appropriately.
About UMG UK
We are Universal Music Group UK – the UK’s leading music-based entertainment company. We exist to shape culture through the power of artistry. We help UK artists produce, distribute and promote the most critically acclaimed and commercially successful music to inspire and entertain fans at home and around the world.
Bonus Tracks: Your Benefits
- Group Personal Pension Scheme (between 3% and 9%)
- Private Medical Insurance
- 25 paid days of annual leave
- Interest Free Season Ticket Loan
- Holiday Purchase scheme
- Dental and Travel Insurance options
- Cycle to Work Scheme
- Salary Sacrifice Cars
- Subsidised Gym Membership
- Employee Discounts (Reward Gateway)
Just So You Know... The company presents this job description as a guide to the major areas and duties for which the jobholder is accountable. However, the business operates in an environment that demands change and the jobholder's specific responsibilities and activities will vary and develop. Therefore, the job description should be seen as indicative and not as a permanent, definitive, and exhaustive statement.
Company Secretarial Assistant – Kings Cross, London employer: Universal Music Group
At Universal Music Group UK, we pride ourselves on being an inclusive and innovative employer, offering a vibrant work culture that fosters creativity and collaboration. As a Company Secretarial Assistant in Kings Cross, London, you will benefit from comprehensive support for your professional development, including study support for the Chartered Governance Institute Qualification, alongside a competitive benefits package that includes private medical insurance, generous annual leave, and opportunities for employee discounts. Join us to be part of a passionate team that shapes culture through the power of music while enjoying a supportive environment that values diversity and personal growth.
StudySmarter Expert Advice🤫
We think this is how you could land Company Secretarial Assistant – Kings Cross, London
✨Tip Number 1
Network like a pro! Reach out to people in the industry, especially those already at Universal Music. A friendly chat can open doors and give you insider info on the role.
✨Tip Number 2
Prepare for the interview by researching the company’s culture and values. Show us how your skills align with what we do at Universal Music, and don’t forget to highlight your passion for music!
✨Tip Number 3
Practice common interview questions and have your own ready. We love when candidates ask insightful questions about the role or the team – it shows you’re genuinely interested!
✨Tip Number 4
Apply through our website for the best chance! It’s the quickest way to get your application in front of us, and we’re always on the lookout for talent that fits our vibe.
We think you need these skills to ace Company Secretarial Assistant – Kings Cross, London
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences that match the Company Secretarial Assistant role. Highlight any relevant experience in legal or company secretarial departments, and don’t forget to mention your proficiency with tools like Microsoft Office and Diligent Entities.
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you’re passionate about the role and how your background makes you a great fit. Be sure to mention your attention to detail and organisational skills, as these are key for this position.
Showcase Your Communication Skills:As a Company Secretarial Assistant, you'll need to liaise with various teams and external contacts. Make sure your application showcases your strong communication skills. Use clear and concise language, and don’t shy away from sharing examples of how you've effectively communicated in past roles.
Apply Through Our Website:We encourage you to apply directly through our website for the best chance of success. It’s super easy, and you’ll be able to keep track of your application status. Plus, it shows us you’re serious about joining our team!
How to prepare for a job interview at Universal Music Group
✨Know Your Stuff
Make sure you understand the role of a Company Secretarial Assistant and the key responsibilities outlined in the job description. Familiarise yourself with company secretarial software like Diligent Entities, as well as the importance of compliance and statutory deadlines.
✨Show Off Your Skills
Highlight your organisational skills and attention to detail during the interview. Be ready to discuss specific examples from your past experiences where you've successfully managed tasks under pressure or maintained confidentiality.
✨Be Professional and Personable
Since this role involves liaising with various departments and external contacts, demonstrate your excellent communication and interpersonal skills. Practice how you would introduce yourself and engage with different stakeholders in a professional yet friendly manner.
✨Ask Thoughtful Questions
Prepare some insightful questions about the company culture, team dynamics, and the challenges faced by the Company Secretary. This shows your genuine interest in the role and helps you assess if it's the right fit for you.
