At a Glance
- Tasks: Support the Company Secretary with compliance and governance tasks in a dynamic music environment.
- Company: Join Universal Music, the world's leading music company, and be part of a passionate team.
- Benefits: Enjoy competitive pay, private medical insurance, and 25 days of annual leave.
- Other info: Flexible work environment with opportunities for personal and professional growth.
- Why this job: Make an impact in the music industry while developing your career in governance.
- Qualifications: Ideal for those studying or intending to pursue Chartered Governance Institute qualifications.
The predicted salary is between 30000 - 40000 £ per year.
Music is Universal. It’s the passionate and dedicated team at Universal Music who help make us the world’s leading music company. From A&R to finance, legal to digital, sales to marketing, Universal Music is the place to grow and develop your career within a truly commercial and innovative business that leads in everything it does.
Everyone is welcome to apply for our roles, and we are determined to ensure that no applicant or employee receives less favourable treatment because of gender, race, disability, sexual orientation, religion, belief, age, marital status, background, pregnancy, or caring responsibilities. We also recognise the importance of diversity of thought within our teams and are fully committed to embracing the talents of people with autism, dyslexia, ADHD, and other forms of neurocognitive variation.
We will always seek to make appropriate adjustments to recruitment, workplaces, and work processes to be fully inclusive to people with different needs and working styles. If you need us to make any reasonable adjustments for you from application onwards, including alternatives to the online form or to disclose a neurocognitive condition, please email UniversalMusicCareers@umusic.com.
The Role
The Company Secretarial Assistant plays a pivotal role in providing full company secretarial and general administrative support to the Group Company Secretary. This is a 6 month contract, with the potential to convert to a permanent opportunity.
Main Duties
- To assist with maintenance of statutory companies through Diligent Entities.
- Support Company Secretary in ensuring timely and accurate filing of changes in directors and other statutory documents with Companies House and other regulatory bodies.
- Ensure all statutory deadlines are complied with, including the preparation and filing of confirmation statements.
- General administrative support and Diary Management.
- Coordinating with other departments on company secretarial matters.
- Managing the company’s compliance calendar.
- Liaising with the Finance team, auditors; directors etc. in respect of the preparation of financial audit.
- Disseminate communications for Company Secretary as quickly as possible.
- Liaising with external notaries and lawyers in organising various notarisation of documents.
- Providing statutory/corporate information to internal/external contacts.
- To assist with Events Health & Safety and insurance matters.
- To carry out any other duties as directed by the Company Secretary.
Qualifications/ Experience Level
- GradCGI or an intention to undertake the Chartered Governance Institute Qualification. CGI study support will be provided if required.
- Knowledge of company secretarial software (e.g Diligent Entities).
- Ideally some experience of working in a Legal or Company Secretarial department.
- Excellent understanding of the work of Company Secretary.
- Proficient in standard business tools (Microsoft Office) PowerPoint (very important), Adobe Acrobat).
- Strong attention to detail, communication and organisational skills.
- Ability to maintain confidentiality with a high degree of discretion.
- Strong ownership and urgency in handling tasks.
- Flexibility i.e. ability to deal with changing priorities.
- Very professional, mature in approach and level-headed.
- Ability to work well and keep calm under pressure.
- Effective communicator with excellent interpersonal skills.
- Ability to use initiative and act on information appropriately.
About UMG UK
We are Universal Music Group UK – the UK’s leading music-based entertainment company. We exist to shape culture through the power of artistry. We help UK artists produce, distribute and promote the most critically acclaimed and commercially successful music to inspire and entertain fans at home and around the world.
Bonus Tracks: Your Benefits
- Group Personal Pension Scheme (between 3% and 9%)
- Private Medical Insurance
- 25 paid days of annual leave
- Interest Free Season Ticket Loan
- Holiday Purchase scheme
- Dental and Travel Insurance options
- Cycle to Work Scheme
- Salary Sacrifice Cars
- Subsidised Gym Membership
- Employee Discounts (Reward Gateway)
Just So You Know…
The company presents this job description as a guide to the major areas and duties for which the jobholder is accountable. However, the business operates in an environment that demands change and the jobholder's specific responsibilities and activities will vary and develop. Therefore, the job description should be seen as indicative and not as a permanent, definitive, and exhaustive statement.
Company Secretarial Assistant — Compliance & Governance employer: Universal Music Group
Universal Music Group UK is an exceptional employer, offering a vibrant and inclusive work culture that champions diversity and personal growth. As a Company Secretarial Assistant, you will benefit from comprehensive support for your professional development, including study assistance for the Chartered Governance Institute Qualification, while enjoying a range of perks such as private medical insurance, generous annual leave, and employee discounts. Located in the heart of the UK's music industry, this role provides a unique opportunity to contribute to a leading company that shapes culture through artistry.
StudySmarter Expert Advice🤫
We think this is how you could land Company Secretarial Assistant — Compliance & Governance
✨Tip Number 1
Network like a pro! Reach out to people in the industry, especially those already working at Universal Music. A friendly chat can open doors and give you insider info on what they’re looking for.
✨Tip Number 2
Prepare for the interview by researching the company’s culture and values. Show us that you understand what makes Universal Music tick and how you can contribute to that vibe.
✨Tip Number 3
Practice your responses to common interview questions, but keep it natural. We want to see your personality shine through, so don’t be afraid to let your passion for music show!
✨Tip Number 4
Apply directly through our website! It’s the best way to ensure your application gets seen. Plus, it shows us you’re genuinely interested in being part of the Universal Music family.
We think you need these skills to ace Company Secretarial Assistant — Compliance & Governance
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter for the Company Secretarial Assistant role. Highlight your relevant experience and skills that align with the job description, especially your knowledge of company secretarial software and attention to detail.
Show Your Passion for Music:Since we’re all about music at Universal, don’t forget to express your enthusiasm for the industry in your application. Share any personal experiences or interests related to music that could make you stand out as a candidate.
Be Clear and Concise:When writing your application, keep it clear and to the point. Use straightforward language and avoid jargon. This will help us quickly see how you fit into the role and our team.
Apply Through Our Website:We encourage you to submit your application through our website. It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it’s super easy!
How to prepare for a job interview at Universal Music Group
✨Know Your Stuff
Make sure you understand the role of a Company Secretarial Assistant and the key responsibilities involved. Familiarise yourself with company secretarial software like Diligent Entities and brush up on your knowledge of statutory compliance. This will show that you're not just interested in the job, but that you’re ready to hit the ground running.
✨Showcase Your Skills
Highlight your organisational skills and attention to detail during the interview. Prepare examples of how you've managed deadlines or handled sensitive information in previous roles. This is crucial for a position that requires confidentiality and discretion.
✨Be Ready for Scenario Questions
Expect questions that assess your problem-solving abilities and how you handle pressure. Think of scenarios where you had to adapt quickly or manage conflicting priorities. This will demonstrate your flexibility and maturity in a fast-paced environment.
✨Communicate Effectively
Since this role involves liaising with various departments and external contacts, practice clear and concise communication. Be prepared to discuss how you would approach collaboration with finance teams or external lawyers, showcasing your interpersonal skills and initiative.
